Water Board Minutes 9/21/04
The meeting was called to order by Bob Sird at 7:00 P.M. Water Board Commissioners present were Bob Sird and Larry Pomainville. Chris Hanrahan was absent. Also present were Mike Balch and Helen McKinlay.
The minutes of 8/18/04 were reviewed, discussed and approved.
There were no orders to process at this meeting.
Trial Balance reports were reviewed and discussed for both Pittsford Water and Florence Water. The Pittsford Water actual FY 2004 total asset number was in error. This number will be corrected and updated financial reports will be distributed tomorrow.
Fencing Bid Specifications for Review
M. Balch presented a proposed request for bids on fencing with specifications for the Water Boards review. The proposed dates in the draft bid proposal will be bumped up by one week to allow adequate time for bidders. The bid will be advertised in the local paper and sent to local fencing companies. A mandatory pre-bid conference is required due to the nature of this project. The Town will prepare the site by cutting trees and removing old fencing prior to the new fencing being installed. M. Balch and B. Babcock to review Rosoff property boundaries near water tank. Fencing bid and specifications approved to move forward. B. Sird and L. Pomainville will attend pre-bid conference.
Update re: CLD Engineering/ Rt. 7
M. Balch reported he has been in contact with Chris Bean of CLD Engineering re: the upgrade of Rt. 7. C. Bean will work with M. Balch and B. Babcock regarding the Town’s utility evaluation. The Water Board will be updated as plans progress.
Water Shut Off Notifications
Water shut off notifications were mailed out on Friday, September 17th. Payment agreements will be processed through October 1st, with actual shut offs being scheduled for Oct. 4th through 7th.
Florence Water Tank
M. Balch gave a draft scope of services for the proposed Florence water tank to the Water Board for review. A completed draft with full specifications will be presented at the October 19th Water Board meeting. A tape of the tank inspection completed earlier this year is available.
Bruce Babcock’s Water/Sewer Work Plan FY 05
The Select Board has approved the sewer and highway portions of B. Babcock’s 2004/05 work plan. Changes to the water portion of the work plan have been made as requested. A page with daily activities has been included with the plan. The Water Board unanimously approved the work plan.
A meter recommendation for new meter installation until the time of the upgrade was
discussed. The full meter replacement will be coordinated with the Rt. 7 upgrade project.
Tom Nesbitt of Dufresne-Henry will be contacted as to the status of the master meters required at the Sand Springs and the progress of the engineering plans for the Four Seasons project.
Otter Creek Engineering
Gary Fern will be contacted on the status of the water infrastructure mapping project. No drawings have been received to date on this project.
Hydrants will be scheduled to be flushed in both Pittsford and Florence the week of October 4th. The hydrants have not been painted this year as planned. Plans to hire a college student next summer to assist on projects such as painting, mowing, and brush cutting.
Erik Peterson of NERWA worked with B. Babcock to locate 2 service leaks on Elm Street. Both are scheduled for repair as soon as the backhoe is available. E. Peterson worked with H. McKinlay on a rate analysis program to begin looking at the rate structure currently in place and for future planning.
Wells have been drilled by 3 Chittenden residents currently on the Pittsford water system.
B. Babcock met with Dave Parker earlier today to review the status of the fencing around the source protection area. D. Parker estimates another 2 weekends to complete the project.
Photos are available for review of the storm damage to the water lines located in Haskins Meadow.
With no further business, the meeting adjourned at 7:50 P.M.