Town of Pittsford
Board Minutes 4/20/04
The meeting was called to order by Bob Sird at 6:30 P.M.
Water Board Commissioners present were Bob Sird, Larry Pomainville and
Chris Hanrahan. Also present were Paul Kulig, Tom Nesbitt, Bruce Babcock,
Helen McKinlay, Mark Hayes, Tim Raymond, Jean Nicolai, David Webb, Dr. Harry
Chen, Michael Pluta, Joe & Jeannie Podolak, Atty. Jim Leary, Wendell &
Shelley Smith, Robert Beatty, Kathleen Lawrence, John & Marion Campbell,
Randy Johnson, Jane Munroe, Dermot Hughes, and Seth Harkness – Rutland Herald,
Randy Shipling - Rural Development.
Minutes of 3/23/04 and 4/13/04 were
reviewed, discussed and approved.
The orders of 4/20/04 were reviewed,
discussed and approved.
Hayes Water Line
Bruce Babcock reviewed Mark Hayes’s
permit application and water line map information with the Water Board. Mark Hayes has requested to turn the water line over to the
Pittsford Water Department. Mark
will grant a deeded right of way to the Town.
Paul Kulig will finalize the right of way.
R. Sird introduced members of the Water
Board and town representatives, Paul Kulig – Attorney, Tom Nesbitt –
Dufresne/Henry Engineer, Bruce Babcock – Water Superintendent, Helen McKinlay
– Water Department Manager, Tim Raymond – Water Supply Division System
Operations Manager, Jean Nicolai – Water Supply Division – Water Systems
Operations & Compliance Chief, David Webb – Water Supply Division
Environmental Engineer and Dr. Harry Chen – Chittenden/Mendon House
Tim Raymond gave an overview of the
Pittsford Water System. Sanitary
survey issues of the water system need to be addressed.
The issue of insuring potable water from the springs to the tap was
discussed. The process of chlorine
concentration and chlorine contact time for disinfecting was described. The Water Supply Division in 1993 identified the lack of
chlorine contact time at the Walker Springs location.
The Walker Springs was determined to be vulnerable due to cows in the
source protection area. A series of
schedules were attached to the Town’s Temporary Permit to Operate.
The Town of Pittsford has now secured control of the source protection
area with the recent purchase of the Parker property surrounding the springs.
This area is scheduled to be fenced during summer 2004. State and Federal water regulations require continuous
alternatives to obtain the 20 minute chlorine contact time such as a storage
tank, a flat pipe designed to slow down the water, serpentine water line and
changing the type of chlorination to flow pace versus erosionable to control
concentration were reviewed by T. Raymond.
State laws do not permit the flow off of chlorinated water into the
environment without dechlorination treatment.
Items to be taken into consideration
regarding the water system are the facts the lines are old and may reveal leaks.
Reliable water pressure would not result if leaks were present in the
lines. The Town would need to
demonstrate safety without contamination of the water line from source to end
user tap. Water distribution in
3” to 4” lines, fire hydrants with inadequate pressures may also enable
contamination to enter drinking water system.
Cross contamination was also discussed as a
possible issue. T. Raymond urged
the Water Board to continue working on the series of improvements that will not
come cheaply to this community. T.
Raymond acknowledged the removal of the Chittenden residents from the water
system would be the least expensive alternative to Pittsford but stated they
would like to see that not happen. T.
Raymond stated that if they can’t encourage the Town to make improvements in a
timely manner the State would now consider enforcement.
A plan must be implemented to address
technical issues. The State would
consider providing more time to consider other options than disconnection of the
13 Chittenden residents. The
significant issues must be addressed in a comprehensive manner.
T. Raymond addressed the use of
ultraviolet light and explained UV does not carry disinfectant.
If the state were to accept the usage of UV other concerns would need to
be addressed in advance such as the characteristics of the water.
UV sounds easy but the cost of installation and maintenance is not
inexpensive to operate.
Dr. Harry Chen stated he was interested
to know all of the alternatives available to the Chittenden water users. Dr. Chen asked the Water Board if these alternatives were
less costly than the chlorination system that they are considered.
Chlorination treatment costs and
required equipment were discussed. T. Raymond stated that if the Town were to
discontinue chlorination it would allow the Town to avoid the cost for
dechlorination. Water user service
connections and annual rates were discussed.
T. Raymond stated the decision is that of the Town not the State. J. Nicolai stated this is a local decision.
The State is concerned regarding any public health implication.
Water quality in the area and possible contamination must be considered.
Homeowners would be responsible for their own well locations.
D. Webb stated a less expensive chlorination facility could be an option.
T. Nesbitt advised the Town had received a feasible cost study with the given
locations and the necessary equipment to meet the State requirements. The availability of electrical power at the spring was
discussed. The Water Board stressed
to all concerned a Town bond vote would not pass under these circumstances.
Therefore, the Water Board cannot commit to this project.
The Water Board also reminded the residents of the high cost of
maintenance associated with a chlorination system.
The proposed Chittenden chlorination project would cost more to maintain
than the chlorinator that presently serves the entire Town.
The cost of maintenance is estimated at $30,000 per year.
Atty. Jim Leary asked the Water Board if
they would consider alternatives to enable ANR to extend the November 15, 2004
T. Raymond asked about the number of
residences to be shut off the water system in Chittenden.
T. Raymond was concerned about the Parker farm and if they would be
receiving any water. David
Parker’s and his mother’s homes receive drinking water from their own
spring. The Town was considering the use of untreated water for the
cows as approved by the State Agriculture Department. T. Raymond informed the Water Board this would qualify as a
service connection and must be chlorinated as such. P. Kulig clarified the deed allowed the barn not to receive
water if it did not meet State regulations.
T. Nesbitt asked T. Raymond to describe
the on site rules to the homeowners in attendance.
The State has revised on site water and
wastewater rules. The ten-acre
loophole has been eliminated. As of
2007 all new sources will require water and wastewater permits.
Until 2007 set backs and properly designed wastewater will be required
but not a state permit. T. Raymond
urged the Chittenden residents to talk with their Town representatives on this
matter. Residents were told they
would need to obtain the proper state and/or town permits and this would be the
responsibility of the individual homeowners.
The minimum State requirements for WasteWater Permit would be required.
Licensed well diggers would be aware of the regulations.
Chittenden residents were informed to find out proper requirements they
should contact Roger Thompson – Wastewater Management Engineering Manager or
David Swift – Environmental Conservation Regional Engineer.
D. Swift’s office is located in the Asa Bloomer Building in Rutland,
Wendell Smith shared concerns of
drilling a well within 300’ of the Sand Springs area.
The Water Board in January 2002 had notified him his property was in the
well protection area. Issues
regarding capping of wells and dealing with a flowing well were discussed.
A map of the source protection area was reviewed.
T. Raymond stated he would send W. Smith a copy of this map. W.
Smith’s house is located 300’ from the source protection area and is down
hill from the spring. Cost
associated with grouting and capping of wells was discussed.
Atty. J. Leary suggested the water the
13 residences receive from a well might not be of the same quality as the users
are used to at the present time. Concerns
of geological issues with 13 wells being drilled in the area at the same time
were discussed. Water lines being
old and crossing properties to be shut off were discussed. B. Sird described the unbelievable good condition of the old
pipes both inside and out due to the hard waters which is high in calcium.
This condition allows the pipes to carry more water now than when
originally installed. Original
owners deeded the water right of way to the Pittsford Water System approximately
110 to 115 years ago. Houses have
been built more recently in this area.
T. Raymond confirmed these springs were
considered to be pristine. Water
rules have changed. Drinking water
from these springs in raw condition has gone on for hundreds of years.
Due to new State and Federal regulations the State is telling the Town
this water is not fit to consume without continuos chlorination.
Alternative solutions were discussed but the reality of the situation is
even using an alternative solution such as UV the Town would still be required
to provide the continuous chlorination. If
UV were to be approved or given an exception for use the water would require be
pre-treating, chlorinating and dechlorinating.
The UV systems in each individual home will require the Town to operate
T. Raymond stated the water system to be
a pristine ground water source not under the influence of surface water.
Questions were posed by T. Raymond regarding the possible discontinuation
of chlorination entirely. Discussion
followed about stand by chlorination availability requirements should coliform
or other contamination be later discovered.
The decision was to continue chlorination due to the vulnerability of the
system. The State requires the Town
to have the system availability as stand by regardless.
Chlorine must be controlled, maintained consistently with measured
concentration of disinfection and results recorded.
J. Leary asked if the North Chittenden
water users would be required to have the same equipment.
Cost was again discussed as the main
issue. D. Webb asked if the
chlorination system pricing was real. D.
Webb suggested perhaps a smaller system without all the bells and whistles
should be an option. The Water
Board confirmed a reputable firm had been utilized to provide a system to meet
State requirements. The Water Board
reminded D. Webb of the distance between the source and each of the homes.
Regardless, if the overall cost is $280,000 or $80,000 plus the
maintenance cost this project cost is still cost prohibitive for the Town.
Chittenden water users asked if the
State could possibly make money available to establish a water district for
these 13 residences. T. Raymond
informed the Chittenden residents that if the water district provided water to
25 people it would fall under the same State regulations for chlorination.
The Town of Chittenden would be eligible for the $1000 to $2000
engineering money available to investigate this option.
The Water Board informed the Chittenden residents it had already spent in
excess of $30,000 to investigate viable options.
T. Nesbitt asked T. Raymond to explain
the State regulations regarding “first in time” rules of the State.
“First in time” regulations require new wells not be allowed to
adversely affect the Water System. This
regulation promotes a flowing well to be capped so as not to create a flowing
D. Webb asked the Water Board what
percentage the proposed chlorination project would have in a bond vote at the
time of the Route 7 upgrade. The
Water Board explained only the water users pay into the water funds.
There is not a percentage of property tax charged to all residents.
A bond vote would require a vote of all Pittsford residents.
Recent feedback from residents to date has been negative.
The State-revolving loan was discussed.
Water rates and median family incomes would be necessary.
NERWA will be providing a rate analysis to the Town this year.
The Temporary Operating Permit should be
received within two weeks. The
State has asked the Town how much time will be needed to accomplish the upgrades
to the water system. The State
needs to see real preliminary engineering and final design is in process to
insure the Town will be ready and have money in place when AOT is ready to go
with the Route 7 project. The
general consensus of both the State and Water Board was we are currently two
years away from completion at a minimum. The
Route 7-project time frame remains a moving target at this time.
AOT has yet to obtain right of ways.
The State stressed they have no reason to believe the Town is serious
about going forward with the upgrades without final design being worked on and
plans being formulated to prepare for a bond.
Jean Nicolai informed the Board they could expect to see the Temporary
Operating License with specific dates within two weeks.
Should the Town have issue with the completion dates a grievance letter
may be submitted directly to Jay Rutherford.
An extension date is expected to grant the Town an additional year to
resolve the chlorination system issues. The
Town will notify the N. Chittenden residents in writing of such information as
it’s received from the State. J.
Nicolai informed the Board if there is a
problem with completion dates the Water Dept. could request an amendment to the
Randy Shipling – Rural Development
told residents about loans available through Rural Development to single
families or water districts. Single
family eligibility is based on income and age.
Rural Development loans are available at a rate of 1% interest with up to
20 years to repay loans. Applications
were made available to residents.
The Chittenden water users, Atty. Leary,
R. Shipling departed at 8:40 P.M.
The Water Board provided T. Raymond, J.
Nicolai and D. Webb with a progress report of work already accomplished since
the last sanitary survey and projects currently being worked on as well as
schedule dates for long term projects. A
copy of this report was provided to T. Raymond.
The Water Board scheduled a Special Water Board meeting
for May 4th at 7:00 P.M. The
Four Season’s bid package and construction permit will be discussed at this
time. The Mitchell’s Tees &
Signs water application will be discussed further.
The Board requests Terry Mitchell to please attend this meeting to answer
With no further business, the meeting
adjourned at 9:05 P.M.
Larry Pomainville, Recording Clerk
Bob Sird, Chairman
Helen McKinlay, Recording Secretary
Chris Hanrahan, Vice-Chairman