Pittsford Water Board Meeting February 7, 2007
Allen Hitchcock opened the meeting at 7:20PM. Water Board members present were: Allen Hitchcock, Joseph Gagnon, Thomas Hooker, and David Markowski. Thomas “Hank” Pelkey was absent. Also present were Michael Balch, Linda Drummond, Bruce Babcock, Tom Nesbitt, and Tom Carrara.
The minutes of January 17, 2007 were approved earlier in the Select Board meeting.
Stantec-Pittsford Water Draft Financial Plan
Phase I Route 7 South starts at River Road south to the end of the line.
Tom Nesbitt, Stantec’s engineer, did the work on the Pittsford Water Draft Financial Plan. T. Nesbitt distributed a financial management plan for water transmission main and distribution system upgrades as well as a schedule for Phase I and Phase II. This is the major piece that will be sent to the Vermont Water Supply Division to comply with the terms of the amendment of the Pittsford Water Operating Permit.
One issue is the connection of the Pittsford and Florence water systems which can be either connected or not. By connecting the two systems, there would be double the capacity, back up of the two systems, and a consolidation of the systems. If the systems are not combined, in the near future more water storage will be needed in Florence for fire protection.
T. Nesbitt reviewed the report giving an overview of the necessary work to be done and the total work that would need to be done in the future. The State had done a sanitary survey and found there are areas in Town where the hydrants if used would have lower than required pressure by State regulations. Included in the price is the work that the State will probably require the Town to complete in a specific time frame and then there is other work that is recommended when it is feasible. T. Nesbitt tried to identify the total amount of work that is envisioned based on the age of the system, size of pipes, and whether or not hydrants are connected to the system.
The Route 7 reconstruction through the Town will have an impact on the scheduling of the work to be done on the water system. When the schedule for the road work is set then the Town will have a better view as to when the Town water work can be scheduled.
T. Nesbitt included maps to show the locations for Phase I($3,235,500), Phase II($2,658,000), and an Additive Alternative(Phase IA)($1,410,000).
In the Phase II section, Stantec has included just the Route 7 section in the village that CLD engineers had identified where they plan to put catch basins.
Listed on one of the charts are an estimated project cost listing everything for the construction including 23% engineering costs, 5% administrative costs for legal/fiscal, and 15% contingency.
T. Nesbitt has included costs to connect the Pittsford system to the Florence system on the Kendall Hill Road. It includes the pipe and the pump station. A few engineering concerns for laying the pipe would be the bridge crossing, the railroad crossing, and the ledge which could impact the cost.
A very important part of the projects is the funding programs available which T. Nesbitt reviewed with the Board. The State Revolving Fund has planning loans and construction loans. USDA-RDA Loan and Grant Program have construction loans and grants.
User costs and Medium Household Income(MHI) have an impact on the percentage on the loans from the State. RDA considers existing indebtness for awarding grants. If the Town had loans on Phase I, that indebtness would be considered for major grants for future Phases. The Town could do an income survey for the specific service area through an independent company to arrive at the MHI.
T. Nesbitt included a page on annual debt service showing debt and equal annual payment schedule. He will add to that chart what the impact of the user costs would be for the annual debt service.
The State will want to look at the Schedule. It is important to have the correct time table to submit in April 2007 to the Water Supply Division. The Phase I Schedule shows a completion of construction July 1, 2009. T. Nesbitt feels it is critical to lock-in with this schedule. T. Nesbitt suggested that the Board could initiate going to Rural Development to inquire about funding.
M. Balch commented on the West Creek Road stormwater run-off which is holding up the Act 250 permit. The State has not accepted the standards that Infrastructure designed which were the same as the State had previously accepted for Sections for 3 and 5. This is holding up the whole process. This will be discussed later in the Select Board meeting.
T. Carrara asked T. Nesbitt if there would be a storage tank in Florence. T. Nesbitt responded that if the two systems were connected that there would not be a need to have additional storage. The criteria for fire flow is one average day demand plus fire demand to be in storage in Florence for fire protection. Bruce Babcock stated that there are 47,000 gallons in the Florence reservoir.
T. Nesbitt and B. Babcock departed. At 8:00 PM.
Consider Recognition Gifts
Vermont Marble Museum has marble clocks available as gifts. The Board decided to order 5 or 6 to have for recognition gifts and to have brass plates added for each individual.
With no further business, the Water Board adjourned at 8:05 PM.
Thomas “Hank” Pelkey, Chair - ABSENT
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman