Town of Pittsford, Vermont

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Water Board Minutes 3/21/05


Bob Sird called the meeting to order at 6:05 P.M. Water Board Commissioners present were: Bob Sird, Larry Pomainville and Chris Hanrahan. Also present were Mike Balch and Helen McKinlay.


Confined Space

M. Balch reported to the Water Board the need to replace an older non-working gas meter for use in confined spaces.  A gas meter meeting OSHA requirements and costing $1100.00 has been ordered.  The cost of the meter will be divided between the Water and Sewer Departments. 



Water Board Chairman

L. Pomainville nominated B. Sird for Water Board Chairman.  The motion was seconded by C. Hanrahan.  The motion passed unanimously.


Water Board Vice Chairman

L. Pomainville nominated C. Hanrahan as Water Board Vice Chairman.  The motion was seconded by B. Sird.  The motion passed unanimously.


Water Board Manager

B. Sird nominated H. McKinlay as Water Board Manager.  C. Hanrahan seconded the motion.  The motion passed unanimously.


Water Board Recording Clerk

B. Sird nominated L. Pomainville as the Water Board Recording Clerk.  The motion was seconded by C. Hanrahan.  The motion passed unanimously.



The minutes of 2/15/05 were reviewed, discussed and approved.



There were no orders of 3/21/05 for approval.  Earlier orders were prepared on 3/3/05 and 3/17/05 due to timing of the invoices and approved by Bob Sird, Water Board Chairman.  Copies of the 3/3/05 and 3/17/05 orders were provided for review.


Financial Report

A trial balance report of Pittsford and Florence Water Departments was reviewed, discussed and approved.


Old Business

Chittenden Water Users

A status of the progress of the Chittenden water users progress with drilling of wells was discussed.  To date 6 of the 13 Chittenden residences have drilled wells.  Two have notified the Town to disconnect the Town water supply.  Reminder letters will be drafted by H. McKinlay and M. Balch to the Chittenden water users requesting status and anticipated dates for shut off.  The letters will reflect the Towns order

Chittenden Water Users (cont.)

by the State of Vermont requiring disconnection of these water users by December 1, 2005.


M. Balch has applied for a Vermont Environmental Conservation Grant to provide engineering support for the proposed Florence RFP.  The grant if awarded requires no matching funds from the Town and is paid 100% by the State.  The State would provide one of three State approved engineering firms for the project.  The approved engineering firm for this area is Otter Creek Engineering.  The Board decided no further work will be done to the Florence Water Tank RFP until notification has been received on the award of the grant.  M. Balch will contact the four engineering firms that previously submitted RFPs to notify of the grant process.   


Bob Christian/Karen Lawton Water Supply

The Board asked if the Act 250 for B. Christian/K. Lawton building being constructed on Route 7 south provided for an alternate water source since the application for a Town water hook up had previously been denied by the Water Board.  H. McKinlay will research the Act 250 and permits for water source information.


Four Seasons Project

H. McKinlay will contact Tom Nesbitt on the status of the Four Season project specifications required to finalize the application to the State.  The specifications and drawings are also required for the bid process. 

The bid specifications for the project will be provided for review at the next meeting.  M. Balch will prepare a bid package for the project.



M. Balch will work with Dave Parker regarding the status of the fencing agreement required of the Town by the State for our operating permit.  The Town is presently in violation of the compliance and will make every effort to complete the project immediately.  M. Balch will request a completion date and bill for the fencing supplies.


New Business

Water Billing Credits

H. McKinlay requested credits be issued to 3 residents of Terounzo Road/Pat-Lee Drive.  The 3 residents living in the same general area did not receive the bills as mailed.  The bills were printed and not returned to the Town.  The residents involved have a history of paying the Utility bills on time and after receiving late notices have paid the charges.  H. McKinlay requested the Board authorize reversing the late charges under the circumstances.  The Board authorized reversing charges to Lawrence Baker of $15.77, Wayne Bent $11.15 and Sheila Rivers $11.48.


Forestry Plan

A forestry plan for municipal property was discussed at the March 16, 2005 Select Board meeting. The Water Board is in agreement that it would be good to have the State Forester check the property and give us his recommendations.  L. Pomainville will speak with State Forester, Nate Face to look at the Chittenden Springs property.  Bob Tinker will be contacted by M. Balch regarding blazing and cutting lines on the Chittenden property. 


New Truck

The new truck for the Water/Sewer Department has been delivered.  The truck is being fitted with tools and will be in service later this week.


Summer Assistant

M. Balch noted a summer assistant will be hired to assist B. Babcock with mowing and weed trimming.  Age limits for child labor prohibit anyone under 16 years old to operate mowing equipment.


With no further business, the meeting adjourned at 7:53 P.M.


Respectfully submitted:



Larry Pomainville, Recording Clerk   Bob Sird, Chairman




Helen McKinlay, Recording Secretary   Chris Hanrahan, Vice-Chairman




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