TOWN OF PITTSFORD
WATER AND SEWER COMMISSION
April 22, 2008
Water and Sewer Commission Members Present: David Markowski, Hope Rantanen, Helen McKinlay, Allen Hitchcock, John Lapre. Others Present: Kathleen Ramsay, Tom Carrara (6:55 PM), Tom Nesbitt, Stantec, and Kelly Giard, Recording Secretary.
David Markowski called the meeting to order at 6:33 PM.
The minutes of the March 25, 2008 meeting were reviewed and accepted.
Town Manager's Report
K. Ramsay stated the only item in the Town Manager's report was to be the discussion under new business for water at the State of Vermont's dog kennel at the Police Academy.
Tom Nesbitt presented the plan for the Route 7 project - Segment 3 outlining some highlights and discussing the maps. Mr. Nesbitt presented some questions in writing to K. Ramsay to go over with Bruce Babcock. K. Ramsay will report back to Mr. Nesbitt.
Mr. Nesbitt departed at 6:57 PM.
K. Ramsay stated that the Preliminary Engineering for the Water System Upgrade loan application has been submitted to the State. K. Ramsay indicated that Peter DeGraff and Mark Youngstrom from Otter Creek Engineering would like to attend the May 13, 2008 meeting to discuss this project.
J. Lapre presented the plans for the water at the dog kennel at the Vermont Police Academy. The State of Vermont is requiring a water allocation of 250 gallons per day usage at this facility. There was discussion regarding the allocation for water and not requiring a sewer allocation for this project. Motion to approve the allocation by A. Hitchcock and seconded by H. Rantanen to accept the application. Motion passed unanimously (4-0 - J. Lapre recused). K. Ramsay will send the approval correspondence to the State of Vermont.
K. Ramsay reported on the status of the inflow and infiltration study. According to project engineer Mike Smith, the flow meters and groundwater monitoring wells have been installed and the pump station inspections are complete. Mr. Smith will submit written reports on the pump station inspections. Smith noted that there is a significant grease build-up at the Depot Hill pump station. This was discussed and there are some possibilities where this build-up is coming from.
T. Carrara stated that he was available to help with the metering of the wastewater run-off and that no one has contacted him for this project.
K. Ramsay distributed the Wastewater Discharge Report for March 2008. The average discharge was 136,000 gallons per day.
Water and Sewer
K. Ramsay distributed the FY 08 budget reports as of March 31, 2008. Currently, the Pittsford Water System expenditures are 85% of budget with 75% of the way through the fiscal year. Adjusting for the unbudgeted expense of access improvements at the Town's water treatment facility on Plains Road, expenditures are on target at 76%. Florence Water System expenditures are on budget at 74%.
As anticipated, due to the lack of the implementation of a sewer rate increase to raise the revenue projected in the FY08 sewer budget, the sewer revenue will be approximately $10,000 under budget. Sewer expenditures will be about $20,000 over budget, with legal fees accounting for about $15,000 of that over-expenditure. There were a couple of items that were discussed and history provided.
A. Hitchcock recommended that a statement of the water and sewer rate increase reasoning be included in the next issue of the newsletter. In July, annual sewer usage rates will increase from $500 per unit to $600 per unit per year. Sewer rates have not increased since 2001, while expenses have increased by inflation. To put this price increase in context, according to the United State's Bureau of Labor Statistics, $500 in 2001 has the same buying power as $602.85 in 2008, a 20% increase in prices over the period from 2001 to 2008.
A. Hitchcock noted that these rates do not address future capital needs of the water and sewer departments. The Water and Sewer Commission is awaiting the outcome of engineering studies that are currently underway. Discussions with state and federal funding agencies will give the Commission a better understanding of the capital requirements of the departments before adjusting rates to meet cover capital expenses, Hitchcock explained. J. Lapre added that the article should also solicit user input on rates and innovative ideas for funding capital expenses.
K. Ramsay stated that a check for $140,000 has been received for the settlement of the mediation of the Town's claim against Green Mountain Engineering for design of the wastewater treatment facility. The $140,000 settlement by the engineer's insurance company covers the Town's legal fees in the matter, netting approximately $100,000 to address design deficiencies in the plant, including the chlorine contact chamber tank and sludge handling processes.
None presented at this time.
A. Hitchcock made a motion to go into Executive Session for contracts at 7:25 PM. D. Markowski seconded the motion. The motion was passed unanimously. K. Ramsay was asked to stay.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Commission unanimously agreed to go into Executive Session for Contracts at 7:25 PM. The Commission came out of Executive Session at 7:40 PM.
It was the consensus of the Commission that the Town Manager contact legal counsel to pursue termination of the May 20, 2003 Consulting Services Agreement with Stantec, after advising the Select Board of this issue.
The meeting was adjourned at 7:40 PM.
The next meeting will be held on May 13, 2008.
Kelly Giard, Recording Secretary
The next meeting will be held on April 22, 2008.
Kelly Giard, Recording Secretary
David Markowski, Chair
Allen Hitchcock, Vice Chair