TOWN OF PITTSFORD
WATER AND SEWER COMMISSION
December 19, 2007
Water and Sewer Commission Members Present - David Markowski, Hope Rantanen, Helen McKinlay, Allen Hitchcock, John Lapre. Others Present - David Rowe, Bonnie Stevens, Robin Rowe, Tom Carrara, Kathleen Ramsay and Kelly Giard - Recording Secretary.
David Markowski called the meeting to order at 5:29 PM.
The minutes of the November 28, 2007 meeting were reviewed and signed by members present with no corrections.
Town Manager's Report
K. Ramsay stated that Helen McKinlay has compared the Grand List to the billing list for Water and Sewer. There were no discrepancies noted, however, there were a several clerical errors that need correcting.
Bruce Paynter has submitted an application for connection to the water system at 2990 Route 7. J. Lapre recused himself during consideration of this item due to conflict of interest as he has been retained by Bruce Paynter to design the water and sewer connections for this building. Discussion occurred for the purpose of this application. A. Hitchcock recommended that this be referred to Bruce Babcock for review and advice back to the Water & Sewer Commission.
R. Rowe asked for an update from K. Ramsay for an update of her meetings with the State regarding the forthcoming Route 7 South project. K. Ramsay reported that the State is in the process of submitting Act 250 application for Segment 1 (Route 7 South) in January 2008. A permit is expected in April 2008, at which time, the design process will be 90% complete. Once the Act 250 permit is issued, the Town can work on getting the water lines drawn into the State's road way design plans by an engineering company. Construction on this section will not occur in this upcoming season. K. Ramsay stated that cost estimates based on the final design are needed before any funding can be sought from the State Department of Environmental Conservation/Water Supply Division and the USDA.
T. Carrara inquired about the Stantec contract for final design engineering for the water line on Route 7 from Kendall Hill Road to Plains Road (Route 7 upgrade Segment 3). D. Markowski explained the process of Route 7 upgrade construction. R. Rowe inquired when the construction would begin on the Plains Road to Kendall Hill section. D. Markowski stated that this would be 2010 - 2011 because this is the second segment of the Route 7 project to be constructed. B. Stevens inquired if the water line would go down Kendall Hill Road. A. Hitchcock explained that the with the small diameter water line currently existing on Route 7 north of Pine Woods Road, water service could not be extended down Kendall Hill Road to Florence. The preliminary engineering study sought by the upcoming Request for Proposals will address the need, desirability and economic feasibility of extending the water line down Kendall Hill Road as one component of the study. Allen Hitchcock explained the storage in Florence is not adequate for fire fighting, as mandated by the State.
T. Carrara inquired why the voters have not been contacted regarding the water system upgrade. K. Ramsay reported that the preliminary engineering study is needed to identify the scope and estimate the cost of the project(s) or phases are to prepare for a public presentation. D. Markowski explained that the project(s) will require a public vote to authorize borrowing of funds for the project.
K. Ramsay distributed a copy of the Final Design Contract from Stantec for incorporating water distribution lines into the State Agency of Transportation's roadway improvement plans for Route 7 Segment 3 (Kendall Hill Road to Plains Road). K. Ramsay, the State Water Supply Division, and the Board members have reviewed the proposed contract. The cost for this service was $35,675. Entering into the contract must be authorized by the Select Board, K. Ramsay noted.
J. Lapre commented that the basic services provided by the engineer under the contract only included one permit, the Water Supply Division "Permit to Construct," and Lapre inquired if any other permits would be necessary and, if so, would they be included in the engineering contract? K. Ramsay believes that all required permits will be obtained by the Agency of Transportation since the water line construction will be done as a portion of the State's project. D. Markowski explained that the Agency of Transportation recommended constructing the road and water line projects at the same time back in the summer. K. Ramsay will look into the permitting requirements and report back.
Stantec would begin work on this project on or about January 13, 2008 and have a 90 day timeframe to complete to AOT for the State to have the information for the construction sequence. J. Lapre would like to have confirmation that the permit requirements will be met, either by the State or the Town's engineer. Motion by J. Lapre and seconded by A. Hitchcock to recommend to the Select Board signing of this contract by the Town Manager, provided that all permit requirements are covered by the contract. Motion passed unanimously.
K. Ramsay presented a list of potential engineering firms for review for the preliminary water system design request for proposals (RFP). K. Ramsay has highlighted five firms as candidates to receive the request for proposals. All companies that have been presented are either Vermont based companies or have Vermont offices. K. Ramsay explained the process of the firm selection process. D. Markowski would also like to add DuFresne Associates to the list. A draft RFP will be reviewed at the next meeting, then, sent to the 6 companies.
Budget: K. Ramsay distributed an updated budget for review. There is a small increase for this year. Members present were asked to review the budget for discussion at the next meeting.
K. Ramsay suggested that a meeting in the near future be dedicated to the Budget and RFP work. D. Markowski recommended that the next meeting be dedicated to this.
D. Markowski stated that the Digester Covers would make the plant more efficient in cold weather and Sludge Pumping Station is mandated by the State. K. Ramsay explained her research on this project. Discussion regarding bagging vs. sludge pumping occurred. K. Ramsay suggested that the Commission might consider this as a package with the Contact Chlorine and the Sludge improvements/repairs.
H. Rantanen stated that she would like to tour the sewer plant. Other board members agreed and K. Ramsay will arrange and coordinate this.
K. Ramsay stated that a letter to the sewer system users regarding the discharge of chemicals, dyes and grease has gone out. The State Department of Environmental Conservation has assisted with the distribution of this letter and they will be following up with businesses in town to assist with any compliance issues that they have. K. Ramsay stated that an informational flyer about the impact of difficult-to-treat waste on the Town's wastewater treatment facility was enclosed in the letters to the users.
D. Markowski recommended a change in meeting times due to the amount of business to be accomplished and the time frame with the Select Board meeting immediately following the Water & Sewer Commission. Members agreed to meet on the second and forth Tuesday of each month at 6:30 PM with the next meeting to be held on January 8, 2008.
T. Carrara inquired about the advertisement for a Sewer Operator. K. Ramsay explained that the Select Board recommended a back-up operator be advertised and this was not a full-time/permanent position.
None at this time.
Motion by A. Hitchcock and seconded by H. McKinlay to adjourn. Passed unanimously.
Meeting adjourned at 6:32 PM
Respectfully submitted:Kelly Giard, Recording Secretary
David Markowski, Chair
Allen Hitchcock, Vice Chair