Pittsford Water & Sewer
David Markowski opened the meeting at 5:30PM. Water Board members present were: Allen Hitchcock, David Markowski, Thomas Hooker, and Joseph Gagnon arrived at 6:10PM. Also present were Kathleen Ramsay, Linda Drummond, Bruce Paynter, David Rowe, and Tom Carrara arrived at 5:40PM.
The minutes of October 17, 2007 were approved.
Water System Project Update
A draft letter to Ken Upmal of the Agency of Transportation regarding coordination of water system upgrades on Route 7 Improvement project Segment 3 (Plains Road to Kendall Hill Road), was discussed. The letter summarizes the status of the Town's engineering work on this segment of the project: ...in response to VTrans Right-of-Way's request that the Town provide final design drawings for water line improvements along Route 7 Segment 3 to facilitate the State’s right-of-way acquisition process, the Town has negotiated a contract with an engineering firm, and is currently securing funding from the State Department of Environmental Conservation to fund this final design work. The final design work on this segment should be complete in the January/February 2008 timeframe. This will allow the right-of-way division to acquire rights for Route 7 project, working toward construction of the roadway and waterline improvements as a unified project in 2010 or 2011. The Select Board will be asked to sign this letter tonight at their regular meeting.
On Segment 1, the Board received a copy of the correspondence that was received by the Governor from Robin Rowe of Pittsford which stated R. Rowe's concern that Pittsford can not hold up its upgrade water system project waiting for the State's construction on Route 7. A draft letter to Ken Robie of the Agency of Transportation requesting expedited access to preliminary design plans for the Route 7 South roadway improvements for the Town's purpose of moving forward with design and construction of its waterline on Route 7 South (intersection of Route 3 and 7 and south - AOT Segment 1), was also discussed. K. Ramsay spoke with Ken Robie today in regards to their preliminary design which they have completed and he is willing to share that information. The letter is documenting the Town's request and the Select Board will be asked to sign this letter tonight at their regular meeting. Discussion was held in regards to the right-of-ways needed for the Town to go forward with the water system upgrade to avoid any conflicts with the Route 7 South project and wanting the project to be a one time deal.
K. Ramsay submitted the application for the loan which is in the review process that takes about three weeks to complete.
Water Meter Update
From October 23 to November 2, 2007, Bruce Babcock installed 8 new water meters. Three more were installed on November 6 & 7.
Wastewater Treatment Facility: engineering proposal for review of second contact chlorine chamber and sludge pumping station improvements
K. Ramsay reported that Mike Smith from Otter Creek Engineering is finalizing his proposal.
Wastewater Treatment Plant
Lakeside will be at the Wastewater Treatment Plant on November 27, 2007 to repair the microstrainer.
Bob Berardo and Jack Shedd, wastewater treatment plant operators, report that dyes and chemicals are being flushed into the system. Correspondence will be sent out to the sewer system users as a public education initiative regarding negative impact of chemicals, dyes, cleaning agents, and grease discharged into the wastewater treatment facility.
Discussion was held in regards to charting the rainfall along with flows on the bottom of the monthly wastewater treatment charts for easier comparison for possible rainwater infiltration.
Discussion was held in regards to the improvements made to the Elm St. pumping station and the improved readings of the flow charts.
Bruce Paynter - request for wastewater treatment allocation for accessory apartment at 2990 US Route 7
T. Hooker made a motion to approve Bruce Paynter 210/gal/day sewer allocation at 2990 U. S. Route 7. A. Hitchcock seconded the motion. The motion was passed unanimously. The sewer allocation fee is in effect immediately at $210/year.
First Draft of FY09 Budget
Discussion was held in regards to the first draft of the FY09 Budgets for the Pittsford Water Department, Florence Water Department, and the Wastewater Treatment Facility.
The Florence Water System is stable. Discussion was held in regards to the fire hydrant assessment and that the hydrants benefit the whole Town. Discussion was held about dry hydrants which are pond or well water accessible at any time (not Town water). The Board would like to have the hydrant assessment included in the budget in the general fund. The Wastewater Treatment Plant will need to make some provisions in the budget for the improvements to the chlorine contact chamber and the sludge pumping station.
There was a deficit last year and there will have to be a rate increase to balance the loss.
Capital reserve needs to be considered in the budget also. Discussion was held in regards to billing quarterly instead of semi-annually and to adding sewer capacity to promote growth in the Town. D. Markowski wanted to know how much longer the Blue Silo was on the schedule. K. Ramsay will check on this issue.
T. Carrara inquired about the amount the Town can bond for capital investments. K. Ramsay replied that the Town can bond up to 10% of the total grand list which is $370,000,000 which would be $37,000,000. The Town has used up about 10% of the bond amount available.
T. Hooker made a motion to go into Executive Session for Personnel at 6:15PM. A. Hitchcock seconded the motion. The motion was passed unanimously.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel at 6:15 PM inviting K. Ramsay to stay. The Board came out of Executive Session at 6:25 PM.
No action was taken.
With no further business, the Water Board adjourned at 6:25PM.
Linda Drummond, Recording Secretary
David Markowski, Interim Chair
W. Joseph Gagnon, Selectman
Allen Hitchcock, Selectman
Thomas Hooker, Selectman