Pittsford Water & Sewer Board
David Markowski opened the meeting at 5:35PM. Water Board members present were: Allen Hitchcock, David Markowski, Thomas Hooker, and Joseph Gagnon. Also present were Kathleen Ramsay, Linda Drummond, and David Rowe arrived at 5:50PM. Tom Carrara arrived at 5:55PM.
The minutes of September 19, 2007 were approved.
There was none.
Wastewater Treatment Facility: Discussion second contact chlorine chamber and sludge pumping station
Discussion was held in regards to the actual costs that were given to the Board from Otter Creek Engineering in 2005 for sludge transfer pumping station at $24,000 and a second chlorine contact tank at $38,000. K. Ramsay will contact Michael Smith of Otter Creek Engineering to invite them to submit a proposal to develop preliminary recommendations on treatment facility improvements required to consistently meet wastewater treatment facility discharge permit limits and state requirements, with a proposed timeline. M. Smith would like the Board to consider signing a general consulting engineering services agreement with Otter Creek. Then Otter Creek would give a scope of services on the engineering and review with the Board. Discussion was held in regards to Otter Creek's past engineering work which included an equalization tank which is no longer being considered. There have been changes on the Town's part in the reconfiguration of the wastewater treatment plant with the proposal to add a second chlorine tank. A. Hitchcock made a motion to have Otter Creek provide an estimate of services to address the problems of the chlorine tanks and sludge pumping system. T. Hooker seconded the motion. The vote was passed unanimously. Otter Creek’s analysis will include a review of the State Wastewater Management Division's suggestion (based on Town input from several years ago) that sludge pumping station and second contact chlorine chamber are needed.
Correspondence from AOT regarding Right-of-Way process for Route 7
Segment 3 - Plains Road to Kendall Hill Road
Discussion was held in regards to AOT requesting the final design for Segment 3 on the Route 7 project. Last year, as requested by AOT, the Town, through its engineer, Stantec, provided an approximate layout of water for Segment 3 for use by AOT's Right-of-Way section to move forward with right-of-way plans/acquisition for this section. It would cost the Town about $35,000+ for Stantec to complete the final design for the water line for Segment 3. Stantec has the State's software format (MicroStation).
K. Ramsay suggested going ahead with possibilities of other firms for preliminary engineering and final design for Segment 1. Preliminary design can be funded by the
State at 0% interest for five years. Preliminary investigations include populations and other projections for future needs.
The Board authorized K. Ramsay to contact the Department of Environmental Conservation pending the availability of funding for the final design of Segment 3 which has a 0% design loan program. K. Ramsay will report back to the Board on October 17, 2007. The Board emphasized the need to push for early consideration of right-of-way design, layout and acquisition by AOT for Route 7 Segment 1 - Route 7 South - the Town's water system's most pressing water line upgrade need.
Water System Project Update
K. Ramsay presented the Board with a timeline for the water system project. Anticipating that a new Water & Sewer Board will be appointed at the Select Board meeting on October 17, 2007, the new Board's first task will be procuring preliminary engineering proposals for the water system upgrade project. A preliminary engineering study is needed to:
Refine the scope of the water system upgrade project (including an analysis of system side improvements, not just the Route 7 water line, and an analysis/projection of future demands placed on the system by residential, industrial and commercial growth)
Solicit grant funding from state and federal sources
Project user costs associated with the upgrade
Water Meter Installations
B. Babcock has installed a few in the last couple of weeks with several being scheduled in the next month. K. Ramsay suggested having the request for proposals preliminary engineering proposals include installing the new water meters which need replacement for the cost and benefit to the Town to have an outside contractor do the replacements.
Also to review the cost and benefit for the Town to go to quarterly billing for water and sewer.
Revised Water Conservation Policy
In discussion about the revised water conservation policy, A. Hitchcock suggested amending "or other large scale usage of water" to the list of activities during peak water demand periods. The Board's consensus was to amend the policy as noted above.
Discussion was held in regards to current water rates. Currently there is no provision for loss of value over time or depreciation for the water system or sewer system. K. Ramsay suggested a punch list be established for both water and sewer systems and to consider this items at budget time.
D. Markowski made a motion to adopt the water conservation policy as amended. T. Hooker seconded the motion. The motion was passed unanimously.
As required by the Town's new operating permit for the water system, the following policy was adopted :
To minimize any adverse effects from low pressure conditions on small diameter water lines, during peak water demand periods (6AM - 9 AM and 5PM - 7PM), the following activities are not allowed:
Filling swimming pools;
Watering lawns and gardens;
Washing cars; and
Other large scale uses.
This policy is adopted under Sections 26-28 of the Town of Pittsford Water Ordinance, adopted on December 22, 1995, and is enforceable under Sections 30 and 32 of that Ordinance, which provide for fines up to $500 and/or the discontinuation of water service.
Adopted by the Town of Pittsford Water & Sewer Board
October 3, 2007
Discussion was held in regards to fire hydrant replacement and maintenance which will be considered as a budgeted item for FY09.
T. Hooker made a motion to go into Executive Session for Personnel at 6:10PM. A. Hitchcock seconded the motion. The motion was passed unanimously.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel at 6:10PM inviting K. Ramsay to stay. The Board came out of Executive Session at 6:25PM.
No action was taken.
With no further business, the Water Board adjourned at 6:25 PM.
W. Joseph Gagnon