Town of Pittsford, Vermont

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Town of Pittsford
Select Board Minutes
9/29/04  

 
DRAFT

Thomas “Hank” Pelkey opened the meeting at 6:30 P.M.  The Board members present were: Thomas “Hank” Pelkey, Larry Pomainville, Allen Hitchcock and Joseph Gagnon.  Dave Markowski was absent.  Also present were Michael Balch and Paula Bizon Recording Secretary.

 

MINUTES

The Select Board minutes of 9/15/04 were reviewed, discussed and approved. 

The Liquor Board minutes from 9/15/04 were reviewed, discussed and approved.

 

ORDERS

The orders of 9/29/04 were reviewed, discussed and approved. 

 

TOWN MANAGER’S REPORT

  • M. Balch informed the Board that the mileage on the cruiser tires has been checked, and is 27,000 miles. 
  • M. Balch informed the Board that he had a meeting with the CPA auditors this week.  The auditors will not be back until the 1st of December.  M. Balch stated that he told the auditors this date is not acceptable. He has requested the auditors to call back with an earlier date if possible.  If the date isn’t changed we will not get the draft audit until late December.
  • M. Balch presented the Board with the All Hazard Mitigation Plan.   M. Blach asked the Board if they would like to have Tara Kelley, a planner with Rutland Regional Planning, present at the next meeting to explain the program to the Board.  The Board was in consensus to have her invited to a meeting to explain the plan at a later date.
  • M. Balch informed the Board that the ditch repair work on Elm Street has been addressed and he has asked the Highway crew to check the ditch on a weekly basis.
  • The transfer station gate has been addressed with the employees.
  • M. Balch has made arrangements to have the Health Insurance Plan representatives present the cost and plan specifications to Don Nickless and himself.
  • The Board directed M. Balch to have the Highway crew take a look at a dead oak tree that is close to the road on a resident’s property to see if the town is responsible for its removal. 
  • M. Balch informed the Board that he is still working on consolidating the tire purchases.

 

PUBLIC COMMENT

No comments were made.

 

The Board recessed the Select Board and went into the Sewer Board at 6:47 P.M. The Board reconvened at 6:48 P.M.

OLD BUSINESS

The Board reviewed a letter from the Listers regarding some Grand List omissions.  The Board asked why repayments of over paid property taxes are on the orders, sometimes on a weekly basis.  M. Balch stated that there are various reasons for this.  M. Balch explained that occasionally a resident will pay the taxes early, or penalties are not cleared based on the date paid.  L. Pomainville moved and A. Hitchcock seconded a motion to approve the omissions as presented by the Listers.  There is no change to the total Grand List amount.  Unanimously approved.

 

NEW BUSINESS

Road Access Permit

The Board reviewed a permit request from Michael and Roxanna Fucile.  The Highway Foreman has reviewed the permit and has noted conditions that are needed to the permit request.  J. Gagnon moved and A. Hitchcock seconded a motion to approve the road access permit as presented with noted conditions.  Unanimously approved.

 

Winter Sand Bids

H. Pelkey recused himself from the sand bid discussion and vote.  H. Pelkey turned the meeting over to L. Pomainville.  M. Balch stated that the Highway Foreman has informed him that he has had problems with sand provided by Casella’s in the past.  M. Balch would like to, with the Board’s approval, monitor the sand from Casella’s more closely this year.  If the standard is not met, Casella’s will be required to meet the sand standard.  The close monitoring of the sand is time consuming.  The Board discussed the previous sand quality and the bids received for this year’s sand.  A. Hitchcock moved and L. Pomainville seconded a motion to accept the sand bid from Markowski’s, at $9.15 per cubic yard delivered.  The vote was 3:0, 1 recusal.  Motion passed.  H. Pelkey resumed the “chair” after the vote.

 

Budget Plan Schedule

M. Balch informed the Board that there are three parts of the plan.  The first part is to identify large capital expenses projected in the next five years, by each department.   The second part is the draft of the work plans.  The last part is budget.  M. Balch would like to hold a public meeting after the second draft is produced to entertain public comments and input on the budget.  The Board was in consensus to hold a public meeting requesting comments.  M. Balch will schedule the meeting when it is needed.   

 

Town Report Bid

The Board discussed the bidding of the Town’s annual report booklet.  The Board reviewed the request from L. Smith not to put the annual report booklet design and printing out to bid.  M. Balch reviewed the responsibilities of the Town’s elected Auditors.  The Board reviewed the contents of the annual report.  The consensus of the Board was to have the elected auditors go through the bid process, although the low bid may not necessarily be the one taken.

Property Surveys

The Board discussed the need to have surveys on all Town properties, particularly regarding Town roads.  The Board will look into this at a later date. 

 

EXECUTIVE SESSION

In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session to discuss contracts at 7:29 P.M.  Michael Balch was invited to stay.  P. Bizon was excused.  The Board came out of executive session at 8:04 P.M. 

 

Without any further business, the Board adjourned at 8:06 P.M.

 

 Respectfully submitted:

       

Thomas “Hank” Pelkey, Chair

Larry Pomainville, Vice-Chair 

Dave Markowski, Selectman  - ABSENT

W. Joseph Gagnon, Selectman

Allan Hitchcock, Selectman

Paula Bizon, Recording Secretary 

 

 



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