Town of Pittsford, Vermont

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Town of Pittsford
Select Board Minutes
7
/7/04

DRAFT

 

Thomas “Hank” Pelkey opened the meeting at 6:30 P.M.  The Board members present were: Thomas “Hank” Pelkey, Larry Pomainville, Dave Markowski (6:45), Allen Hitchcock and Joseph Gagnon.  Also present were Michael Balch, Mike Warfle, Lema Carter, Tom Hooker, Butch Shaw, Roy Newton and Paula Bizon Recording Secretary.

 

MINUTES

The Board minutes of 6/23/04 were reviewed, discussed and approved. 

 

ORDERS

The orders of 7/7/04 were reviewed, discussed and approved.

 

TOWN MANAGER’S REPORT

-           M. Balch informed the Board that he had submitted the necessary changes to payroll due to contractual requirements.

-           M. Balch informed that Board that Keith’s Fuels have been sold.  M. Balch has called and requested the balance on account.  He was informed once the balance is determined it can be left until fall or a refund check can be requested.

-           M. Balch has called Verizon.  A representative from Verizon stated that a right of way is not needed since the proposed improvements are not in conflict.

The Mobil credit card application has been submitted.

A copy of the Waste Water Treatment Plant evaluation report has been sent to all necessary personnel.  Naomi Hatch informed M. Balch that there is a balance of contingency funds that can be used toward items that have not been requested previously.

M. Balch furnished the Board with a copy of the wording to make the land use ordinance allow civil enforcement for their information.

The VLCT Town Fair is scheduled in Barre on Sept 29th ad 30th.  Once a Town representative is designated that person will need to be appointed in order to vote for Town on the various items at the VLCT Annual Meeting.

M. Balch informed the Board on the two bids that have been received for the Transfer Station compactor.  The Board reviewed the bids.  The Town Manager will issue a Purchase Order. The Board discussed the issue of trash being dumped at the transfer station without payment.  M. Balch informed the Board that there is a statute in place that if a name is located within the trash the resident can be charged the appropriate fines.  The Board asked the Town Manager to include information about the statute in the up coming newsletter. 

 

PUBLIC COMMENT

Fire Department Federal Grant

Tom Hooker and Butch Shaw addressed the Board on the grant funding received through a Homeland Security Grant.  T. Hooker is now requesting the Board’s approval to place the order for the specified Homeland Security items.  M. Balch informed the Board that there might be a need for an exception to the Town’s bidding policy prior to placing the order. The Board asked if there is any benefit or funding to be saved by going through the bidding system.  T. Hooker said no, that the cost of the items are preset.  A. Hitchcock moved and J. Gagnon seconded a motion to make an exception to the Town’s policy on the bidding system as it pertains to the Homeland Security items.   L. Pomainville abstained from the vote.  The vote was 4 in favor, 1 abstained.  The motion passed.  T. Hooker informed the Board that there is another grant outstanding and he will keep the Board posted on the details.  The Board asked T. Hooker the status of the old emergency vehicle.  T. Hooker stated that the vehicle has not been sold as yet and when it does get sold, he is requesting that the funding be placed back into the truck depreciation fund.  H. Pelkey moved and L. Pomainville seconded a motion to transfer the anticipated $2,000 back into the truck depreciation fund once the vehicle is sold.  The vote was 4:1.  A. Hitchcock voted no.  The motion passed.  The Board recessed for five minutes, 7:00 –7:05 P.M. to view the new emergency vehicle.  T. Hooker and B. Shaw departed at 7:11 P.M.

 

Police Statistics

R. Newton addressed the Board on the recent police statistics.  He noticed that the numbers are up on juvenile crimes and accidents.  He asked whether or not the State Police are assisting in local enforcement.  R. Newton also asked if these statistics are a particular concern that the Town needs to address.  M. Warfle stated that the juvenile crimes are being addressed and the vehicles accidents are weather related.  He also stated that the State Police have been involved in assisting the Town.

 

M. Balch informed the Board that the outside collection box is now up in front of the Municipal buildings.

 

 

The Board recessed from the Selectboard meeting and went into Sewer Board at 7:30 P.M.  The Board reconvened as Selectboard at 7:35 P.M. 

 

OLD BUSINESS

Bowman property

M. Warfle informed the Board on the status of the Bowman property and the clean up efforts that have been made. M. Warfle stated that there is a definite improvement, but it is not perfect.  The Board asked whether or not the scrap metal has been cleaned up.  M. Warfle stated that there is some metal still on the property.  The Board asked about the status of the cats on the property.  M. Warfle stated that he hasn’t received as many complaints on the cats as before.  The Board asked if there has been a significant improvement.  M. Warfle stated that there has been an improvement.

 

M. Warfle asked the Board for their approval to destroy drug paraphernalia that are left from adjudicated cases.  He stated with the Board’s approval, E. Potter and he will dispose of the paraphernalia down at the transfer station.  The Board was in consensus to destroy the items.  M. Warfle departed at 7:20 P.M.

  

M. Balch requested the Board place the Emergency Management Plan discussion on next meetings agenda.  The Board was in consensus to table the discussion until the July 28th meeting.

 

D. Markowski moved and L. Pomainville seconded the motion to appoint Sullivan & Powers to do the Town’s audit for FY2003. Unanimously passed. 

 

A. Hitchcock informed the Board that a resident had called to inform him that the Town had run out of flags that are placed on veterans graves.  She has requested to have the Town order the flags.  A. Hitchcock stated that he would pay for the flags if the Town does not.  The flags have been ordered and the Town will pay for them. 

 

NEW BUSINESS

Computer Network Upgrade

M. Balch asked the Board for their approval to complete the computer network upgrade using the same vendor and the same terms and prices as the original plans.  He stated that by using the same vendor the service would be more consistent.  D. Markowski moved and A. Hitchcock seconded the motion to complete the computer network upgrade using the same vendor.  Unanimously approved.

 

Notification Procedure

M. Balch presented a notification procedure that he could use between meetings to expedite Town matters with the Select Board.  He explained that through the use of e-mail, he could request the Selectboard’s input and decisions on various matters without waiting until the next meeting.  However, if at any time, one Selectman requests that the item needs further discussion, it will be placed on the next meeting agenda.  Any items approved through this procedure would be ratified at the next scheduled meeting. The Board was in consensus on the procedure. 

 

EXECUTIVE SESSION

In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session to discuss a litigation issue at 7:39 P.M.  Michael Balch was invited to stay.  All others were excused.  The Board came out of executive session at 8:20 P.M.

 

Without any further business, the Board adjourned at 8:23 P.M.

 

Respectfully submitted:

       

Thomas “Hank” Pelkey, Chair

Larry Pomainville, Vice-Chair

Dave Markowski, Selectman 

W. Joseph Gagnon, Selectman

Allan Hitchcock, Selectman

Paula Bizon, Recording Secretary 

 

 



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