Town of Pittsford, Vermont

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Town of Pittsford
Select Board Minutes
7
/28/04

 

Thomas “Hank” Pelkey opened the meeting at 6:30 P.M.  The Board members present were: Thomas “Hank” Pelkey, Dave Markowski, Allen Hitchcock and Joseph Gagnon.  L. Pomainville was absent.  Also present were Michael Balch, Gordon DeLong, Roy Newton and Paula Bizon Recording Secretary.

 

MINUTES

The Board minutes of 7/7/04 were reviewed, discussed and approved. 

 

ORDERS

The orders of 7/28/04 were reviewed, discussed and approved.   M. Balch will research the order for the water tank rack and report back to the Board. 

 

TOWN MANAGER’S REPORT

-         The repairs on the transfer station compactor started Tuesday.  The repairs will be discussed under old Business.

-         The Town newsletter will be ready to be mailed by the end of this week or the beginning of next.  There is quite a bit of information in this newsletter.  The Select Board requested a draft of the newsletter.  M. Balch will furnish the newsletter draft by Thursday.

-         The Town has received the credit amount that is still at Fuels by Keith.  The bids for fuel will be requested by the end of the month.

-         M. Balch met with the Board of Listers after the last meeting.  The amounts requested by the listers were the ones that they had requested during the budgeting time last year.  The listers will be preparing a work program.

-         A. Hitchcock has spoken with D. Nickless and he has agreed to be the Town’s representative during union contract negotiations.  M. Balch requested guidelines from the Board as to his role in the union negotiations.  The Board stated that M. Balch has received the Board concerns and to compile them with his own.  The Board directed M. Balch to present the draft of concerns and the Board will present them to D. Nickless for discussion.  D. Nickless will be included at the August 11th meeting to discuss the draft.

-         M. Balch stated that the documents dealing with the Mumley issue have been sent.

-         M. Balch stated that the Board has received the Highway Foreman’s work plan schedule.  The fourth quarter is light due to any items that might need to be caught up on because of weather constraints.  The Board discussed the need to do repairs on the .7 of West Creek Road that is connected to the Brandon portion.  M. Balch stated that the grant funds for this year have been allocated.  The Town could go ahead and do the road, but should not expect any return on funding from the State.   The Board discussed the alternatives to correct the conditions of the road. 

-         M. Balch stated the computer system upgrade is just about complete. 

-         M. Balch informed the Board that OMYA is having a party celebrating their 25th anniversary on August 6th.  The Board and Town Manager are invited. 

PUBLIC COMMENT

R. Newton addressed the Board.  He noted that the BCA had met earlier tonight.  He wanted to know if this was a special agenda item or regular business.  G. DeLong stated that it was standard business.

 

R. Newton asked if the letter of resignation from the Recreation Department, which was in his press packet, is an item of concern being addressed by the Town.  M. Balch stated that the person’s point of view had been expressed; however, there is nothing that can be done as it was within the realms of propriety.

 

The Board recessed and went into Sewer Board at 6:55 P.M. and reconvened at 7:06 P.M.

 

OLD BUSINESS

Emergency Management Plan

The Board reviewed the plan.  D. Markowski moved and H. Pelkey seconded a motion to take into consideration for approval the Emergency Management Plan.  The Board stated that there were a number of typos and that the pages were not numbered.  The Board comments were noted on the document for correction.   The Board tabled the discussion for Board approval until the coordinator can update the listings and correct the document.  M. Balch stated that the document might need to be generated from the staff with coordination of the volunteer.  The Board agreed that the staff would begin work on the plan with coordination from the volunteer.

 

Transfer Station Compacter

M. Balch stated that he had received a call on the repairs needed to the compacter.  The price of the repairs is getting close to the price of a new compacter.  D. Markowski and A. Hitchcock moved to solicit bids for a new compacter.  Unanimously approved.

 

NEW BUSINESS

Tax Rate

M. Balch acknowledged the help he has received from G. Delong when determining the numbers in anticipation of setting the Town tax rate.  The Board reviewed the tax rate break down.  D. Markowski moved and A. Hitchcock seconded a motion to approve the tax rates as follows: Town Property tax rate of .5566, School Property tax rate, Homestead property taxes 1.7087, Non-residential property tax rate 1.6790 and the Village fund tax rate of .0651.  Unanimously approved.  M. Balch noted that last year’s rate was 2.555 and this year’s is a weighted average property tax rate of 2.2504, a decrease overall.

 

Mileage Reimbursement Rate

M. Balch stated the current Federal mileage reimbursement rate.   A. Hitchcock moved and D. Markowski seconded a motion to set the Town mileage reimbursement rate at the same rate as the Federal mileage reimbursement rate.  Unanimously approved.

 

G. Delong and R. Newton departed at 7:49 P.M.

 

Paving Bids

M. Balch presented the three paving bids that had been received.  The bids were as follows:  Pike Industries at 40.07 per ton, D&F at 41.00 per ton and Wilk Paving at 44.80 7:35 P.M. 

 

EXECUTIVE SESSION

In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session to discuss contracts at 7:35 P.M.  Michael Balch was invited to stay.  All others were excused. 

 

The Board came out of executive session at 8:00 P.M. D. Markowski recused from the vote.  H. Pelkey moved and A Hitchcock seconded a motion to accept the bid from D&F paving at $41.00/ton installed. Unanimously approved, 3:0. 

 

EXECUTIVE SESSION

In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session to discuss pending litigation and Personnel at 8:02 P.M.  Michael Balch was invited to stay.  All others were excused.  The Board came out of executive session at 8:22 P.M.

 

Without any further business, the Board adjourned at 8:24 P.M.

  

Respectfully submitted:

       

Thomas “Hank” Pelkey, Chair

Larry Pomainville, Vice-Chair - ABSENT

Dave Markowski, Selectman 

W. Joseph Gagnon, Selectman

Allan Hitchcock, Selectman

Paula Bizon, Recording Secretary 

 

 



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