Town of Pittsford
Select Board Minutes 6/9/04
Thomas “Hank” Pelkey opened the meeting at 6:30 P.M.
The Board members present were: Thomas “Hank” Pelkey, Larry
Pomainville, Dave Markowski, Allen Hitchcock and Joseph Gagnon.
Also present were Michael Balch, Margaret “Peg” Flory, Randy Adams
(6:56 P.M.) and Paula Bizon Recording Secretary.
The Board minutes of 5/26/04 were reviewed, discussed and
The orders of 6/9/04 were reviewed, discussed and
approved. The Board requested information on consolidating accounts to get a
lower rate on the various electric bills. M.
Balch will research and get back to the Board.
The Board discussed how hours from the Listers are billed out and how the
payment is processed. M. Balch will
research the options available and report back to the Board.
TOWN MANAGER’S REPORT
Balch informed the Board that he held his first staff meeting last week.
The meeting lasted approximately thirty minutes and went well. There were two points that needed some additional
feedback. One was that the
staff believes the Town audit should be started as soon as possible and what
that would entail. The other
was that the Water Supervisor works for a number of entities.
M. Balch stated that there are several individuals that give him
direction and prioritization. B.
Babcock requested clarification. The
Board discussed the situation and how to proceed from here.
Balch informed the Board that Jim Carroll has competed converting the
Brandon ordinances to civil ordinances.
M. Balch asked the Board if they would like to have him review
Pittsford ordinances. The Board
was in consensus to have Jim Carroll review the Town’s ordinances for
conversion to civil enforcement.
Balch stated that the Board is aware of the Town’s sludge issue.
Improvements to that system need to be completed by this fall.
The Board’s consensus is to proceed on the basis of a design build
rather than bid. The Board
stated that the paper trail on any work performed at the sewer plant needs
to be diligently documented.
Balch stated that he will be filing the sewer hook up requests with a
sequencing system, so once the moratorium is lifted the requests can be
considered in order.
Fire Hill Road design work will be started tomorrow.
sewer plant evaluation is on schedule.
The report needs to be completed by the end of the month.
Balch informed the Board that he did draft a letter to ANR on the moratorium
on sewer hook ups. He has also
done some significant research and will be reviewing the information and
informing the Board.
Balch informed the Board that the sewer plant records do not give the
information on the Depot Hill Road pumping station that the Board requested.
However, he is looking into other
available rain fall and plant flow information and will be presenting the
information to the Board at a later date.
Balch informed the Board that he has looked at the vehicle replacement fund.
There will be additional funds available as of July 1st for
the purchase of the new fire vehicle. T.
Hooker recommended that the vehicle be financed, but he would support the
Board’s decision. The Board will discuss this later under Old Business.
Balch informed the Board that a two drawer locking cabinet has been ordered
for the Board’s use.
P. Flory addressed the Board. She wanted to make sure that the Board has understood the
Police Academy contract, which states that the Academy would continue to pay the
Town’s annual sewer allocation fees will be honored by the State.
The Academy is aware of their commitment to the Town whether or not they
ever connect to the system. .
P. Flory informed the Board that the US RT 7 funding is in
place for the coming year. The
Board requested clarification on the permit process.
P. Flory stated that the entire project is going under an umbrella
permit. However, each section will
have detail permits and the umbrella permit will be amended as the work moves
P. Flory informed the Board that she had received a call
from a mediator asking if she would participate in a non-binding forum to
discuss the OMYA concerns. This is
not in connection with Lance Meade’s project proposal. L. Meade has been informed that OMYA has put this
program together and L. Meade has decided to step away from the project.
The Board asked P. Flory if there would be any additional
Class 2 road funding available to Towns this year. P. Flory stated that there will be some funding available,
but it will be disbursed through the established procedures.
The Board informed P. Flory that the Town drafted a letter
to Judge Wright requesting a decision on the Post Office.
The Board has not received a response to date.
P. Flory stated she would follow up and respond back to the Board.
P. Flory departed at 7:33 P.M.
The Board recessed as Select Board and went into Sewer
Board at 6:33 P.M. The Board reconvened at 6:35 P. M.
In accordance with 1VSA 312(b) where premature general
public knowledge would clearly place the Municipality or person involved at a
substantial disadvantage, the Board unanimously agreed to go into executive
session for Personnel issues at 7:35 P.M.
Michael Balch and Randy Adams were invited to stay.
P. Bizon was excused. The
Board came out of executive session at 7:40 P.M.
A. Hitchcock moved and D. Markowski seconded a motion to
make an exception to Town policy,
to allow Ashley Becker to supervise her sister, Abbie Becker, during the summer
of 2004. In discussion of the
motion the Board affirmed its willing to support this proposal only because: a)
both positions are temporary summer positions; b) both were hired and assigned
their duties due to an error on the Town’s part; c) if we were to release the
second hire we would be unable to offer the Town residents swimming lessons this
year; and d) the Recreation Director agreed to closely monitor the situation to
make sure all of the employees in the work area are fairly treated.
Fire Truck fund
M. Balch informed the Board that there is enough funding
in the vehicle replacement fund to purchase the new fire truck outright.
The Board stated that there is a previous motion that stated the truck
would be financed through a loan. A.
Hitchcock moved and Joseph Gagnon seconded a motion to rescind the first motion
to pay off the fire truck through a loan and to purchase the truck in full
through monies in the vehicle replacement fund.
The vote was 4 yes and 1 no with D. Markowski opposed.
The motion passed.
Wildlife Management Area
A.Hitchcock updated the Board on the status on the
proposed Wildlife Management Area. The
State is now back on the permit and the State has agreed to the conditions that
the Town has placed on the permit. The
project will now proceed.
D. Markowski moved and H. Pelkey seconded a motion to
approve the road access permit as submitted by Robert Beanland subject to the
conditions being met as described by the Highway Foreman on the permit.
Access Permit- Elnicki
D. Markowksi moved and J. Gagnon seconded a motion to
approve the submitted permit by Mr. Elnicki for an underground power line on Elm
Street with conditions as specified. Unanimously
Public Works, Major
Project Development Process
M. Balch presented a development process for the Board’s
approval. The Board’s consensus
was to have the process put in place.
Web Site Minutes
The Board was in consensus to have the Select Board
minutes placed on the web site in draft format, and updated after signing.
Local Business Listing
M. Balch recommended that a listing be created by a
committee of local businesses of all the local businesses and placed on the
Towns’ web site. The Board was in consensus.
Without any further business, the Board adjourned at 8:22
“Hank” Pelkey, Chair
Joseph Gagnon, Selectman
Allan Hitchcock, Selectman
Bizon, Recording Secretary