Town of Pittsford
Select Board Minutes 5/26/04
Thomas “Hank” Pelkey opened the meeting at 6:34 P.M.
The Board members present were: Thomas “Hank” Pelkey, Larry
Pomainville (7:02 P.M.), Dave Markowski, Allen Hitchcock and Joseph Gagnon.
Also present were Michael Balch, Shawn Erickson, Mike Warfle, Roy Newton,
Gregory Johnson, Donna Bedard, Patti and Bill Bowman, and Paula Bizon Recording
The Board minutes of 5/12/04 were reviewed, discussed and
approved. The date to begin work on
the Gorham Bridge should state June 1st, not June 15th.
The orders of 5/26/04 were reviewed, discussed and
TOWN MANAGER’S REPORT
Kupferer has called to inform the Town that ANR has approved the
removal of the sewer capacity allocations that are
attached to Pittsford Commons. G.
Kupferer stated the paperwork indicates the Town does not have to take over the
pumping station. However, it is
available to take over by the Town at this time.
G. Kupferer has requested guidance on whether or not the Town wants him
to start the paperwork to assume the pumping station.
There is an issue with the size of the existing water pipe line, which is
unrelated to the sewer connection. The
Board discussed the need to attach a condition, from the existing owner, to
increase the water pipe size when it is warranted.
The Board will address this issue further during Sewer Board.
Balch stated that he would be holding bi-monthly staff meetings on Mondays
at 9:00 a.m. for approximately 40 to 45 minutes in length
to update the staff on the previous Select Board meeting and any actions.
Balch stated that he has put together information on the Town’s ordinances
the Board’s review and he will be revisiting the
ordinances with the Board as needed with the intent that most become civil
Balch informed the Board that the Press packet has been put together and is
available to anyone interested in reading the packet.
Balch stated that two additional 30 M.P.H. signs have been posted on Arch
Additionally there have been more patrols on the St. as
Balch informed the Board that he has been in contact with the Wastewater
Treatment Station in reference to the reported odor.
The odor seems to be present only during sludge removal times.
Balch informed the Board that he has been in touch with Steve Cheryl,
VTrans, to consider ways to improve the US Route 7/Depot
Hill Road intersection near Keith’s. A
recommendation will be presented to the Board when available.
Balch informed the Board that a Highway Department work plan has been
developed and will be presented to the Board later
Balch informed the Board that pictures have been taken of the Bowman
property and the status of the work left to be done will
be discussed under Old Business.
D. Bedard stated that the Animal Control Officer had just
visited her on a complaint about her dog. She
stated that this is a reaction due to her previous complaint regarding the
existing conditions of her neighbor’s front yard.
Mrs. Bowman stated she has made various complaints about the dog
previously and it is not related to what is happening at her house.
M. Warfle stated that he was doing his job and responding to the
complaint. He suggested the dog be
moved to the back of the house. The
Board recommended D. Bedard use of a preventative dog barking collar which is
available and humane to the dog. D.
Gregory Johnson stated he has visited with the Town
Manager regarding his concerns about Fire Hill Road.
He stated he is concerned with the unfinished part of Fire Hill Road.
The Board stated that they would address the Town roads under New
The Board recessed from the Select Board meeting and went
into Sewer Board at 6:55 P.M. The
Board reconvened as Select Board at 7:11 P.M.
The Board reviewed the pictures taken by M. Warfle of the
Bowman’s property. The pictures were taken on May 15th and May 25th.
M. Warfle stated that some vehicles and garbage bags have been removed.
The Board stated neighbors have commented that even though there has been
some improvement, the yard is not adequately taken care of at this time.
The Bowman’s requested details of the complaints.
Mr. Bowman stated he feels that he has given it an honest effort to clean
the yard. M. Warlfe agreed that
there has been an improvement. Mr.
Bowman also stated his concerns about the runoff from the Town garage onto his
property. The Board stated one issue would be addressed at a time.
Mr. Bowman stated that there is new debris on his property that is not
his. M. Warfle suggested that the
resident might want to cut his grass and that may take care of some of these
issues. Mr. Bowman stated he
planned on having his grass cut by this weekend.
The Board asked if the collapsed shed has been removed.
Mr. Bowman stated that he has secured the shed and it will be removed.
The Board reviewed the minutes of 4/14/04 and the timeline given to clean
the property. The Bowman’s stated
that there have been thundershowers that have prohibited the work.
The Board directed that a clean up agreement be drawn up and finalized.
If the work is not completed by the deadline, the Town will go on to the
property, clean the area and bill the Bowman’s.
The Bowman’s requested a copy of the ordinances that they are in
violation of. M. Balch stated that he would research the ordinances and
furnish them to the Bowman’s. M.
Warfle will sit down with the Bowman’s on May 27th at 7:00 P.M. and
put together a time line to complete the clean up.
The time line will be presented to the Board at the next meeting.
M. Warfle, P. Bowman and B. Bowman departed at 7:26 P.M.
Fire Truck Funding
M. Balch presented the terms of a loan available to the
Town that can be used to purchase the new Fire Truck.
D. Markowski moved to accept the loan at 3.83% over 5 years to purchase
the Fire Truck. The motion did not
receive a second. The Board
discussed the vehicle replacement fund and the need to borrow monies as opposed
to paying for the vehicle out right. The Board reviewed the minutes of 1/4/04. M. Balch stated that the truck would be paid for by the
time of the next meeting. M. Balch will research additional information about
whether or not it would be better to pay cash or secure a loan.
The Board tabled the discussion till the next meeting.
Select Board/Town Manager Goals FY 2005
The Board reviewed the goals.
M. Balch stated that the goals are approximately two years worth of work.
M. Balch requested the Board to comment on the goals that might need to
be reviewed, which goals need a higher priority and the appropriate dates of
completion. The Board recommended
to have the Town ordinances listed as an A priority. The Board requested labeling the goals with clearer
categories. The Board discussed
putting water concerns on the Town goal list.
The Water Board has put together a list of goals for the Department.
That plan will be attached to the Town goals.
The Board reviewed and discussed the goals.
The adjustments will be done and presented to the Board at the next
Town Highway Work Plan FY 2005
The Board stated they had conducted a drive around through
Town and have reviewed the proposed highway work plan.
M. Balch explained the plan. There are three major areas of construction
that will be put out to bid. Sugar
Hollow Road at approximately $17,400, Fire Hill Road at approximately $130,370
and Plains/Long Trail Roads at approximately $104,104.
A complete listing of work to be completed is available at the Town
Offices. The Board stated that the work falls within the proposed highway
budget. D. Markowski and A.
Hitchcock seconded a motion to accept the proposed Highway Work Plan FY 2005 as
presented. The Board discussed
other areas where culverts are needed. M.
Balch informed the Board that a Class II grant for West Creek Road was requested
but not approved. However, the
grant will be requested again and it would be feasible to wait a year until the
grant has been approved. The Board
requested updates throughout the year on the status of the work.
M. Balch stated that he and Shawn would put a timeline together and
present updates as necessary. Unanimously approved.
Road Survey Grant
S. Erickson informed the Board that he has received a
grant from the local road program. The grant will be used to conduct road
surveys and will be awarded up to $4,000.
S. Erickson, G. Johnson and R. Newton departed at 7:49
Calcium Chloride Purchase Order
The Board reviewed the bids for the Town’s calcium
chloride purchase. L.
Pomainville moved and A. Hitchcock seconded a motion to accept the bid for 21
tons of calcium chloride at a cost of $6,090 from Solutions.
Unanimously approved. The
Board approved a hand check to be written in order to receive the 10% discount
if paid within 10 days.
Road Access Permit
The Board reviewed the permit submitted by Tom DiPalma and
Greg Forte. The Board discussed the lot allocations and right of way
permits that are needed for this property.
The Board reviewed the Town’s tax map.
D. Markowski moved and J. Gagnon seconded a motion to approve the permit
as submitted. Unanimously approved.
Without any further business, the Board adjourned at 8:35
“Hank” Pelkey, Chair
Joseph Gagnon, Selectman
Allan Hitchcock, Selectman
Bizon, Recording Secretary