Town of Pittsford, Vermont

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Town of Pittsford
Select Board Minutes 3/24/04

Thomas “Hank” Pelkey opened the meeting at 6:29 P.M.  The Board members present were: Thomas “Hank” Pelkey, Larry Pomainville, Dave Markowski and Joseph Gagnon.  Allen Hitchcock was absent.  Also present were Michael Balch, Helen McKinlay, Roy Newton, Tom Hooker, Butch Shaw, Tom Carrara, Bob Webster and Paula Bizon Recording Secretary.


The Board minutes from 3/17/04 were reviewed, discussed and approved.  The Liquor Board minutes of 3/17/04 were reviewed, discussed and approved.


The orders of 3/24/04 were reviewed, discussed and approved.  The Board requested additional information on the revenue and disbursement statement.  M. Balch stated that the revenues in question will be researched and the information will be sent to all Board members. 


Sewer Capacity

G. Kupferer stated that the State has been sent the information on the need to lower the sewer allocations at Pittsford Commons.  The request for lower allocations should receive a ruling from the State in April.

Alcohol Consumption on Town Properties

M. Balch stated that he has contacted the appropriate authorities and the Town is permitted to have liquor on Town property.  However, they highly recommend that the rental persons have a caterer on site that holds a valid VT liquor license.  The Board stated their concerns about past parties that have gotten out of control and the Board recommends that additionally the rental persons hire a constable.  The Board consensus was to have rental parties have the bar catered by a State of Vermont liquor license holder and also hire a constable or special officer to be on duty during the event.

Short term sludge removal

M. Balch stated that Bob Berardo has made arrangements for sludge removal in the short term. This allows the Town approximately six months to come up with a solution to the bag removal problem.  M. Balch stated that he will be meeting with Gary Fern on Friday and will discuss the bagging system and all alternatives.

Sewer grate replacement

M. Balch has researched the need of certain grates that need to be replaced down at the wastewater treatment plant.  He will have available by Monday a quote to have the needed grates replaced. 

USDA Reimbursement

M. Balch informed the Board that the USDA reimbursement has been received and will be allocated.

West Creek Road Repairs

M. Balch stated that there might be a need to have some professional engineering done to fix two areas on W. Creek Rd.  M. Balch requested guidance from the Board on how they would like to proceed on repairing the road.  The Board will get back to M. Balch by next week on possible alternatives.

Fire Department Grant

M. Balch informed the Board that he is working with T. Hooker and B. Shaw on putting together a Fire Department grant.   

Recreation Director Memo

M. Balch informed the Board that he has a memo from R. Adams.  M. Balch stated that R. Adams is not a union member.  Since he has been employed with the Town, R. Adams has done work for Otter Valley Union High School.   He coaches two different teams and makes up his time with the Town each week.  M. Balch doesn’t see an issue with this arrangement but just wanted the Board to be informed of the situation.  The Board was in consensus with the current arrangement.


B. Webster addressed the Board and requested that the Board adopt a ridgeline ordinance that would limit wind towers, and to change the town plan and zoning regulations as they pertain to wind towers.  B. Webster stated that he was not in favor of wind farms and stated the reasons why.  The Board asked if the Town will have any say on wind farms or if the Town will be regulated through the State to have the farms.  B. Webster stated his understanding is if the Town enacts an ordinance the Town can react prior to the State regulating the wind farms.  The Board asked if there has been any an interest in Town of placing a wind farm in Pittsford.  The Board stated that there was a group in last year that requested limitations to alternative energy sources.  The Board discussed the need for future growth and exploration of other energy sources and at times sacrifices would have to be made.  The Board recommended that wind farms should be addressed by the ZBA and B. Webster should bring his concerns to that Board.  The Board will forward B. Webster’s concerns to all necessary Boards.  B. Webster departed at 7:01 P.M.

The Selectboard recessed and went into Sewer Board at 7:01P.M. The Board reconvened at 7:38 P.M.


Wildlife Management Area

M. Balch presented a letter from Ducks Unlimited, in reference to a dedication of the Wildlife Management Area, for the Board’s review.  It was the Board’s recommendation to have the Town’s attorney write a brief on the Town’s position to be sent to the Environmental Court.  H. Pelkey moved and J. Gagnon seconded a motion to have the Town’s attorney draft a brief on the Town’s position on the conditions of the permit and have the document forwarded to the Environmental Board.  Unanimously approved. 

Rutland County Solid Waste District Representative

The Board tabled the discussion until the next meeting. 

FY 2005 Board/Manager Goals

M. Balch recommended that the Board and he draft goals and bring back to the Board for discussion.  The Board would then combine the lists and prioritize the goals.  M. Balch also suggested that there be three priority levels given to each task and then time assessed to those items.  The Board set a deadline of the end of April to have FY 2005 goals determined.

Town Employee Maintenance

T. Carrara asked if the Town has established what maintenance could be performed by Town employees on Town vehicles.  M. Balch stated that a procedure is in place and it will be followed.     


Fire Department

T. Hooker addressed the Board and stated that the Fire Department has had an old truck at the Academy that is being used for training.  The State has had another older vehicle on site that has a new ladder on it.  The ladder truck has not been used, but twice.  The engine and ladder on the ladder truck would fit with the engine on the Town’s ladder truck.  The State has agreed that the ladder truck could be swapped with the Town’s older truck.  The cost would be approximately $2,500 to swap out the vehicles.  T. Hooker agreed Nickwackett Hose Company would pay any charges over and above the $2500. The swap would not happen until summer.  D. Markowski moved and L. Pomainville seconded a motion that the Town approve and contribute a maximum of $2,500 to complete the ladder and engine swap with the State’s truck.  Unanimously approved.

T. Hooker informed the Board that he has received an offer on the Town’s old fire department van that is being replaced with a new van next month.  D. Markowski moved and T. Pelkey seconded a motion to authorize the sale of the surplus fire vehicle and authorize the Fire Department Chief to negotiate the sale of said vehicle.  Unanimously approved. 

T. Hooker informed the Board that there are new bay doors being replaced in the station.  The Hose Company has voted to pay for the project. 

T. Hooker informed the Board of the three non-matching grants that the Fire Department is submitting.

 T. Hooker and B. Shaw departed at 8:01 P.M. 

Credit Supervisor

D. Markowski moved and L. Pomainville seconded a motion to appoint Michael Balch as the credit supervisor for the Town’s water shut off notices.  Unanimously approved.

Board Thank You

The Board expressed their appreciation to Helen McKinlay on her dedication and hard work during this period of transition between Town Managers.  It was the Board’s consensus that H. McKinlay is not obligated to attend future Select Board meetings unless otherwise directed by the Town Manager.


In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session for Legal issues at 8:23 P.M.  Michael Balch was invited to stay.  All others were excused.  The Board came out of executive session at 9:00 P.M.

Without any further business, the Board adjourned at 9:05 P.M.

Respectfully submitted:

Thomas “Hank” Pelkey, Chair

Larry Pomainville, Vice-Chair

Dave Markowski, Selectman

W. Joseph Gagnon, Selectman

Paula Bizon, Recording Secretary    


Allan Hitchcock, Selectman



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