Town of Pittsford
Town of Pittsford Select
The meeting was called to order at 6:30PM by Thomas "Hank" Pelkey, Chairman.
Select Board members present: Joseph Gagnon, Thomas "Hank" Pelkey, Allen Hitchcock, David Markowski, and Thomas Hooker.
Also present: Bruce Paynter, Tom Carrara (6:41 PM), Neil Martinez, Jack Rogers, John Weeden, Linda Weeden, Anita Paynter (6:43 PM), John Haverstock and Kelly Giard, Recording Secretary
The minutes from the April 1, 2009 meeting were reviewed and signed with no corrections.
The orders of April 15, 2009 in the amount of $36,599.79 and $8,948.72 were approved and signed following discussion as stated below:
A. Hitchcock inquired what the attachment entailed for Truck #4. J. Haverstock reported that this was for a floating attachment. This billing was brought to the attention of Shawn Erickson, Highway Foreman, for approval.
J. Gagnon raised concern about the legal fees billed for the McGarry's tax appeal and inquired if there was any possibility of recouping any of these fees. J. Haverstock reported that he will bring this to the attention of the Town Attorney.
TOWN MANAGER'S REPORT
J. Haverstock reported on the following:
A meeting was held with Eric Hansen, the County Forester. Mr. Hansen is available to tour the site of last year's timber sale; reported on recent progress in preparing for this winter's timber sale on the block involving the sugar bush lease agreement, as well as the timber sale on the property behind the Town Offices and posting signage prior to the timber sale.
Requests for bid have been drafted to include work done on the Highway Garage office area; Highway Garage doors, HVAC and UST issues; and the Town Offices.
Green-Up Day will be held on May 2, 2009 with OMYA being the co-sponsor for this effort. There will be a dumpster at the Municipal Office, as well as at the Transfer Station for disposal of the bags that will be collected. There will also be festivities at the Municipal Office site.
There will be a staff meeting on Thursday, April 23 at 9:00 AM at the Municipal Office with a Safety meeting to follow at 9:30 AM.
Andrea Winslow and 6 scouts met with the Town Manager regarding citizenship.
The gate to the Recreation Area has been opened for daytime activities and will remain open until winter settles in.
The Fire Academy groundbreaking occurred on April 15 at 3:00 PM for the classroom project.
Notification has been received that the AOT will not be sending highway aid payments on April 15. VLCT will continue to provide updates on the April payment. The updates could include when payment is expected; how much could be expected; and whether the shorted payment from January can be expected.
None presented at this time.
T. Hooker discussed the article that will be included in the Town Newsletter. The testing will occur at 6:00 PM on the first Thursday of each month, beginning on June 4, 2009. J. Haverstock echoed the comments of A. Hitchcock to the effect that the advertisements should saturate the general public. The wording included the various segments of testing.
Revised Bond Vote Documents:
J. Haverstock reported that the engineer has presented the updated bond amount, which was caused by an unequal pressure between Pittsford and Florence and will require additional piping, to be $4.725 million. The informational meetings will remain as scheduled on April 28 and May 11. However, the date of the bond vote date was changed to May 19, 2009.
Motion by D. Markowski to rescind the April 1, 2009 Resolution, Warning, and Proposed Ballot. Motion seconded by T. Hooker. Passed unanimously.
Motion by D. Markowski to approve the revised Bond amount to $4.725 million to be voted on May 19, 2009 for the purpose of water system improvements and upgrades. Motion seconded by T. Hooker. Passed unanimously.
Motion by D. Markowski to accept the revised Warning as proposed for the May 19, 2009 bond vote. Motion seconded by T. Hooker. Passed unanimously.
Motion by D. Markowski to approve the official ballot for the water system improvements and upgrades with the date stating "May 19, 2009". Motion seconded by T. Hooker. Passed unanimously.
T. Carrara asked for clarification as to whether the Stantec portion is included in the bond amount. D. Markowski explained that this portion is NOT included and Mark Youngstrom, engineer is researching this and will report back to the Water and Sewer Commission at a future meeting.
FY '09 Budget Review:
A report was included in the packets for review as to the budget status. J. Haverstock reported that General Fund revenue is at 74%, expenses at 80%; highway revenue is at 126% and expenses are at 123%. The highway amounts are remaining off target due to money and timing issues in relation to grants.
State Legislation - Sewer Allocation:
J. Haverstock reported that T. Pelkey, D. Markowski and J. Haverstock have had a meeting with regard to the Fire/Police Academy with a legislative committee in Montpelier. There was indication that this entity no longer wishes to maintain its sewer allocation. This discussion was referred to Executive Session due to the sensitivity of the issue.
Municipal Sludge Transportation:
Motion by D. Markowski and seconded by A. Hitchcock to sign the agreement with Joe Hance Trucking to continue sludge removal services. Passed unanimously.
Anti-Identity Theft Policy:
J. Haverstock reported that this is being recommended by the VLCT and a draft copy was distributed for review. The Board members indicated that they would like time to review this policy and tabled the matter until the May 6, 2009 meeting.
D. Markowski received a phone call from Frank Bovey expressing interest in maintaining the pasture near the Florence Water System. There was discussion that keeping the property maintained would be beneficial. Motion by J. Gagnon and seconded by T. Hooker to transfer the maintenance to Frank Bovey, in the event that the Champine family is not interested in continuing this practice. Passed unanimously.
T. Carrara stated that the bid for the Town Office work included painting of the fascia. There was discussion concerning this. The bid packets have gone out, however, this could be discussed at the pre-bid meeting.
T. Pelkey made a motion to go into Executive Session for Legal, Contractual, and Personnel at 7:06 PM. A. Hitchcock seconded the motion. The motion was unanimously passed. J. Haverstock and Jack Rogers were invited to stay.
In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal, Contractual, and Personnel at 7:06 PM.
The Select Board came out of executive session at 8:08 PM.
The Select Board indicated its unanimous desire to decline the application of Barbara Pierce to serve as appointed Lister and to instruct the Town Manager to inform her that her services are no longer required. There were no dissenting comments offered from members of the Select Board.
The meeting was adjourned at 8:10PM.
The next meeting will be held on May 6, 2009.
Kelly Giard, Recording Secretary
Thomas "Hank" Pelkey, Chair
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman