Town of Pittsford
Pittsford Select Board Meeting
Meeting April 1, 2009
The meeting was called to order at 6:30PM by Thomas "Hank" Pelkey, Chairman.
Select Board members present: Joseph Gagnon, Thomas "Hank" Pelkey, Allen Hitchcock, David Markowski, and Thomas Hooker.
Also present: Bruce Paynter, Tom Carrara, Betsy Morgan, Baird Morgan, Randy Adams (7:07 PM), John Haverstock and Kelly Giard, Recording Secretary
The Select Board minutes from the special meeting of March 17, 2009 were signed. The minutes from the March 18, 2009 meeting were signed with clarification requested by A. Hitchcock regarding the 60% of the water leaving the storage or the springs. J. Haverstock will research this statement.
The orders of April 1, 2009 in the amount of $36,026.11 and $8,406.10 were approved and signed following discussion as stated below:
J. Gagnon inquired about the age of the 550 dump truck, as there was a maintenance bill for a clutch replacement. D. Markowski stated that this truck was 9 years old. Discussion followed as to the various uses of this vehicle.
A. Hitchcock inquired where the gravel that was billed for was used. There was discussion regarding the various places that this gravel was placed. D. Markowski indicated that the Oxbow Road and Parker Road had recently had some extensive work performed.
J. Gagnon inquired the rent of the chipper that was included in the orders. D. Markowski indicated that the cost for a new chipper would be in the area of $32,000. There was discussion regarding the possibility of obtaining a used chipper. J. Haverstock will review this with Shawn Erickson.
A. Hitchcock inquired about the $330 paid to New England Municipal Resource. J. Haverstock explained that this expense was for training for the Listers' and details will be discussed in Executive Session due to the sensitivity of personnel matters.
TOWN MANAGER'S REPORT
J. Haverstock reported on the following:
Shawn Erickson, John Haverstock and Tom Roberts (from the Vermont AOT) met on March 30, 2009 for the purpose of an annual review of the Town's highway budget. Mr. Roberts indicated that a partial payment may be made for the work already done on north end of West Creek Road.
The State has approved the entire 290 acre parcel, known as the Nickwackett Block into "current use". Communication from Eric Hansen, County Forester is included in the packets.
T. Carrara inquired when the bidding request would be put out for the Town Highway Garage and the Town Municipal Office projects. J. Haverstock indicated that the Requests for Bids are in the works and will be available soon.
Update on PCC's Efforts to Purchase/Develop the Forrest Farm:
Baird Morgan explained that there were a number of organizations that are involved in obtaining funding for the project. (Preservation Trust of Vermont, Rutland County Community Land Trust, Rutland Neighborworks, Housing Vermont). Grant money is being sought and before any paperwork is signed, the funding needs to be secured. Smart Growth Vermont will conduct "town meetings" and focus groups in late May or early June, hopefully.
Mr. Morgan indicated that there is a possibility of the Post Office serving as the "anchor tenant" for the location. Mr. Morgan indicated that he is under the impression that Frank Von Turkovich has a contract to construct a post office in Town. Mr. Morgan presented maps of a "site plan" for the area for review. Mr. Morgan explained the drawings and the ideas that were presented at previous meetings. There are other ideas of "tenants" in the area that have been raised (retail businesses, doctors, lawyers). These buildings are expected to "fit" into the neighborhood aesthetics 2 story buildings.
D. Markowski inquired if Mr. Von Turkovich is still planning for construction in May, 2009. There was discussion regarding the possibility of the post office being constructed on this site and the short timelines claimed by Mr. Von Turkovich since the inception of the idea of construction of a post office in Town.
T. Hooker inquired what the permit process would involve. Mr. Morgan explained that he has a rough timeline. There was discussion regarding the safety of entrance onto Route 7. Mr. Morgan indicated that he has spoken with Peg Flory regarding this issue. Mr. Morgan indicated that there would be no increase in traffic in the area; however, this is a dangerous intersection.
T. Carrara inquired if there was enough sewer capacity for the project. D. Markowski explained that the sewer capacity is based on usage.
A. Hitchcock explained that there were calculations that are used to obtain the capacity and that there are certain times of the year where there is less capacity than others.
Mr. Morgan explained that there is no profit being sought by the members of the PCC and that this is a community benefit project. Mr. Morgan explained that in the event any money is made, it will be put back into the Town or the project.
Baird Morgan and Betsy Morgan exited at 7:03 PM.
Grant Funding for the NORTH end of West Creek Road:
J. Haverstock explained that this section will be finished up this spring and AOT has indicated that a partial payment may be received. The members of the Select Board signed the request.
Bridge Inspection Report:
D. Markowski made a motion to sign the 2008-2009 Bridge Inspection Report as presented. Seconded by T. Hooker. Passed and signed unanimously.
FY '09 Budget Review:
J. Haverstock reported that the General Fund is at 73.5 % of revenue and 78.7% of expenses. The Highway Fund is "on target". There will be a written summary of the budget included in the packets going forth for the last quarter of the fiscal year.
Fire Department Siren Testing:
T. Hooker will include this in the newsletter. The Fire Department is proposing to test the siren once per month on the first Thursday of each month. The test will include a 15-second test, followed by a 45-second silence, repeated 3 times. A newsletter article will include all pertinent information. J. Haverstock recommended that Mr. Hooker be in contact with the Planning Commission for inclusion in the Town Plan. A. Hitchcock suggested going "overboard" with the advertising of this siren testing and purpose.
Town Highway Financials:
J. Haverstock explained that this was a request of the meeting with Tom Roberts from AOT. Signed unanimously.
Recreation Department Plans/Activities:
Randy Adams indicated that the Recreation Committee recommended that the fees for the use of the Recreation Area remain at prior levels. Mr. Adams felt that this would encourage the use of the area. Parties are being planned for the summer. Members reviewed the fee schedule. Motion by D. Markowski and seconded by A. Hitchcock to accept rates as posted. Passed unanimously. A. Hitchcock inquired if there was an enforcement issue with pets remaining on leashes and being picked up after. Mr. Adams indicated that there are bags provided for clean-up, however, there is the occasional "mess" remaining. There are occasional complaints of a dog approaching a walker, but nothing repeatedly being reported.
There will be swimming lessons for 6 weeks (3 2-week sessions), as in the past summers.
The Recreation Committee has recommended Rob Ketcham as Chair and Kathy Shortsleeves as Vice Chair. Motion by D. Markowski to approve the appointments as presented. Seconded by J. Gagnon. Passed unanimously.
Pittsford Day will be held on July 18, 2009 from 12:00 Noon - 5:00 PM at the Recreation Area. The Recreation Committee is requesting the same support as in the past (police coverage and making the Pittsford Day a Town identity). Motion by D. Markowski to approve as requested. Seconded by T. Hooker. Passed unanimously.
There is a Montpelier Day trip being planned for approximately 20 people. Peg Flory will be on the bus for discussion. There will be various items on the agenda for the day, including a tour of the Capitol building.
Mr. Adams invited the Board members to the luncheons, which are held on the third Thursday of each month at the Police Academy. Tom Hooker will be the speaker in June.
Green Up Day will be held in conjunction with OMYA. There will be festivities at the Municipal Offices, including a dumpster for green-up bags, lunch provided, games for the kids. A. Hitchcock inquired if there would be a dumpster available at the Transfer Station as well and indeed there will be. This information will be included in the Newsletter as well.
There will be a fishing derby on May 23.
T-Ball will start just after Green Up Day; an AARP driving course will be in June; an end of school party will be held at the Recreation Area; there will be a 6-week day camp - Randy is in the process of interviewing for a director.
Mr. Adams exited at 7:27 PM.
Transfer Station VLCT Review:
This information was included in the packets for review. There was a general agreement to refer the report to the Safety and Wellness Committee for review and input.
Bond Vote Resolution:
J. Haverstock reported that the proposed forms were prepared by the State and tailored for the details of the Town's water project. There was discussion regarding these forms.
Motion by J. Gagnon to accept the Resolution as presented. Seconded by T. Hooker. Passed unanimously.
Motion by T. Hooker to accept the Warning as presented. Seconded by T. Pelkey. Passed unanimously.
The proposed ballot was approved by general consensus.
T. Hooker stated that he will be meeting with Senator Sanders on April 6 at 11:00 AM in Shelburne in support of legislation to aid in firefighter recruitment and retention. This meeting will be discussed at the April 15 meeting.
T. Carrara inquired the payment of highway funds from the State. J. Haverstock explained that there was a 15% reduction in the past payment.
The Board of Selectmen recessed to convene as the Liquor Board at 7:37 PM for the purpose of approving the minutes of the March 18, 2009 meeting. Signed with no corrections or concerns.
The Board of Selectmen reconvened at 7:37 PM.
T. Pelkey made a motion to go into Executive Session for Legal, Contractual, and Personnel at 7:39 PM. D. Markowski seconded the motion. The motion was unanimously passed. J. Haverstock was invited to stay.
In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of Legal, Contractual, and Personnel at 7:39PM.
The Select Board came out of executive session at 8:16 PM.
The Select Board adopted a proclamation declaring May 1, 2009 Silver Star Banner Day in Pittsford.
The meeting was adjourned at 8:16PM.
The next meeting will be held on April 15, 2009.
Kelly Giard, Recording Secretary
Thomas "Hank" Pelkey, Chair
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman