Town of Pittsford, Vermont

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Town of Pittsford

Dec. 16, 2008

Town of Pittsford Select Board Meeting

November 19, 2008

Thomas "Hank" Pelkey opened the meeting at 6:30 PM.  Select Board members present were:  Thomas "Hank" Pelkey, Allen Hitchcock, Thomas Hooker, and Joseph Gagnon. David Markowski was absent. Also present were John Haverstock, Linda Drummond, Helen McKinlay, John & Linda Weeden and Lee Kahrs.  Aaron Guyette arrived at 6:35PM and Charles "Butch" Shaw arrived at 6:55PM.



The Select Board minutes of November 5, 2008 were discussed and will be corrected for clarification items under the Highway Work Plan. 



The order of November 19, 2008 in the amount of $249,266.14 was approved.  Discussion was held concerning the welding helmet that was purchased for the Highway Dept.  A. Hitchcock was hopefully that is was an automatic darkening safety helmet.  J. Haverstock will check with S. Erickson about the helmet purchased.  Discussion was held regarding the water coolers at the Town Office and Highway Garage.  The water cooler at the Town Office will be taken out as soon as the water fountain is repaired.   J. Haverstock will find out the cost of a water fountain for the garage.



Kendall Hill Road Bridge Project

A final inspection of the bridge work was held on Wednesday, November 19 at 2:00 PM and the work was determined to be completed and of good quality with closing documents completed. The Town will seek the payment of promised grant funds now that the project is complete and the final payment of $184,724.00 (which is several thousand less than estimated) to T. Buck Construction, Inc. was authorized by the Board. The Highway Department will apply a sealer, Silane, one lane at a time, as recommended by the project engineer, to protect the bridge from salt applied in the future. 

Discussion of West Creek Road Project

Work by contractor Markowski Excavating, Inc. is complete until Spring 2009 and the affected stretch of road is currently "settling" and drying out.  It was the consensus of the Select Board, Highway Department and Markowski Excavating, Inc. to hold off on asphalt application and guardrail installation until weather allows in Spring, 2009.  AOT has granted the Town's request for an extension of time to complete the project until June 30, 2009.  Once the project is complete, the Town can seek to collect pledged grant funds.

Property Tax Collection

Taxes collected through the deadline of November 12 amounted to 97% of those owed, as reflected in the memo from Treasurer, Helen McKinlay, enclosed in Select Board packets.  As of today, tax collection is at 98% with $165,000 owed to the Town.

Lister's Resignation

Barbara Pierce has tendered her letter of resignation as Lister to devote more time to other employment.  Her dedication and hard work for the people of the Town have been much appreciated and will be hard to replace.  This leaves newcomer Jack Rogers as the sole remaining Lister in Town at the moment.  The Board directed J. Haverstock to thank Barbara Pierce for her dedicated service to the Town.  Both B. Pierce and J. Rogers will address the Board at their meeting on December 3.


Helen McKinlay, Town Clerk/Treasurer, presented to the Board in their packets a document demonstrating the trend line of the Grand List over the past few years.


"Current Use" Application for Town's Nickwackett Block

The draft Current Use application compiled by the Town Manager and Eric Hansen has been included in Select Board packets in anticipation of a presentation from Mr. Hansen at the Select Board's meeting on December 3.  E. Hansen has outlined a plan for the Depot Hill Town Forest for timber harvest and he will address his concerns for the large flows of water along the road.


OMYA Stakeholder Meeting

Last week, the Town Manager attended an OMYA stakeholder meeting in Proctor.  There was much discussion of OMYA's recent interim certification of its tailings program.  OMYA is giving intensive thought to developing an "end use" of its tailings so that it need not devote so many resources to managing tailings at the site of its plant in Florence.


Mosquito Abatement

At its December 3rd meeting, the Board will continue deliberations on whether to join the Brandon Mosquito District.  The Board will review the court conditions for helping with mosquito abatement on the Pomainville Farm when it was purchased by the Agency of Natural Resource.


Pittsford Post Office Proposed Site

At the Select Board's request, Shawn Erickson, John Haverstock, and Frank Von Turkovich met at the proposed site for the Pittsford Post Office at the intersection of Plains Road and Route 7 on November 7th to review any proposed changes to the intersection.  S. Erickson will consider the changes with an estimate for the Town to address the changes.  This is for information only with no commitment on the part of the Town.


Fire House Renovation Project

J. Haverstock visited the Fire House this week and project contractors, Naylor and Breen, should have the renovations completed by the end of the week.  The new doors are installed and the new fixtures for the bathroom need to be installed.


Select Board Recording Secretary

Linda Drummond, Select Board Recording Secretary, will be resigning as of January 1, 2009.  J. Haverstock has contacted Kelly Giard offering her the position as she has been an alternate in the past for Select Board meetings.  K. Giard will take over as Recording Secretary for Select Board.


Recertification Proctor Transfer Station

J. Haverstock presented a copy of the application for recertification at the Proctor Transfer Station which is located in Pittsford for any members to review.


Senator Bernard Sanders will be at Otter Valley Union High School on Saturday, December 6 at 12:00PM with local legislatures discussing the economy.


Vermont Technical College is the location for a new community energy & climate program sponsored by UVM Extension Service and the Vermont Energy & Climate Action Network on Saturday, December 6 from 9AM to4PM.

Town Office Repairs

The Board's consensus was to request contractors Naylor & Breen to do an inspection of the Town Municipal Office top to bottom and submit a list of repairs needed to upgrade the building.  The Board will review the list and request bids at a later time.



None at this time.



Discussion of Kendall Hill Road Bridge Project/Project Engineer Aaron Guyette

Project Engineer Aaron Guyette briefly addressed the Select Board to describe the substantial completion of the project.  He explained there is a one year guarantee certificate on the work done by T. Buck Construction starting November 19, 2008 to November 18, 2009.  He recommends the Town maintaining the bridge each year especially by spraying down the deck and piers.  The consensus of the Board was that the Kendall Hill Road Bridge project is complete and authorized the final payment to T. Buck Construction. 

A. Guyette departed at 6:55 PM.

Adoption, Signature on Chittenden Road Closure Report

Allen Hitchcock and Joe Gagnon signed the Chittenden Road closure report prepared by Attorney James Carroll.  David Markowski will sign Thursday. 



FY09 Budget Status Report

J. Haverstock handed out a printout to the Board from Treasurer Helen McKinlay on the FY09 budget status reporting that budget trends are normal.

Consideration of FY2010 Budget & Consideration of 5 Year Capital Budgets

Charles "Butch" Shaw reported that the Fire Department's proposed budget FY2010 includes approximately a $3,000 increase over FY2009.  Attention needs to be given to the fire equipment especially to replace the pumper which has seen a two year delay.  C. Shaw with the Board's permission would like to start to investigate the replacement of the 1988 pumper so delivery on a new pumper could be made to the Fire Department in 2010.  It is anticipated that there will be $345,000.00 in the equipment replacement fund by 2010.  The Board requested that B. Shaw move forward with drawing up the specifications needed for a new pumper and to report back to the Board .

The 1988 pumper could be stored at the Florence Fire Station as long as repairs do not become too expensive after the new pumper is purchased.  The Fire Department requests the continuation of the building fund so other repairs can be done to the Fire House such as a new roof.

J. Haverstock reported that included in the Transfer Station's proposed budget is a change for next year's transfer station permit issued for November 1, 2009 through October 31, 2010.  The permit fee will be $15.00 (same as this year's fee) but instead of a 20-punch card worth $40.00 given with the permit renewal, a 10-punch card worth $20.00 will be given with the permit renewal.  This results in a $5.00 savings for residents.

J. Haverstock reported on some of the factors included in the FY2010 capital budget.

For the Municipal Office, $10,000 for roof repairs; $7,000 to install a fire door on the downstairs vault; and the Board may want to add to the $26,000 earmarked funds for storage/garage for multiple department vehicles.

Discussion was held regarding budgeting for a pickup vehicle and chipper to be used by different departments.

Consideration was given to bridge and road repair capital funding.  Discussion was held that capital funds are needed to be saved for each department for future projects.

The Water & Sewer Departments proposed budget increases are due to a proposed additional employee factored in with time split between the departments.


Application for Access/Right of Way Permit/Carl Nickerson II

Joe Gagnon made a motion to accept the application for access/right of way permit for Carl Nickerson II on Ager Road with no extra provisions.  Tom Hooker seconded the motion.

The motion was passed unanimously.


Consideration of VLCT-Proposed Resolution on VT Interstate Highway Weight Limits

Discussion was held regarding the 80,000# weight restriction on the Vermont interstates which create undue burden on the local roads with the wear and tear of the trucks over the 80,000#.  The Federal weight restriction is 99,000#.  VLCT has proposed a resolution to push Congress to increase Vermont interstate highway weight limits to be raised to 99,000# which would be in keeping with the rules on every neighboring state and province .  T. Hooker made the motion to accept the proposed resolution:

A resolution calling upon the United States Congress to increase weight limits on Interstate highways in Vermont

Whereas, two interstate highways crisscross the state of Vermont, connecting it to the rest of New England, New York, and Canada, and

Whereas, the 80,000 pound federal weight limitation is applied to the Vermont sections of the Interstate, and

Whereas, the weight limit on Interstate highways in surrounding states is 99,000 pounds or more; and

Whereas, these higher weight limits at our borders force the heaviest trucks off the Vermont sections of the Interstate and onto state and local highways to traverse the state or to make deliveries or pick up loads;

Whereas, these heavier trucks place an additional burden on the local and state roads, bridges, and culverts, and

Whereas, heavier trucks must subsequently pass schools and down Main Streets, presenting additional hazards for pedestrians, motorists, and the truck drivers themselves, and

Whereas, the "invisible backbone" of Vermont's economy - its transportation infrastructure - is already ailing from underinvestment and the effects of usage and age, now therefore be it

Resolved by the Town of Pittsford :

That the United State Congress is strongly encouraged to increase federal weight limitations on Interstate highways in Vermont to mirror those on Interstate highways in neighboring states and provinces.

Thomas "Hank" Pelkey

Chair of the Pittsford Selectboard  November 19, 2008


Allen Hitchcock seconded the motion.  The motion was passed unanimously.


Water & Sewer Commission Update

Allen Hitchcock updated the Board on the recent work of the Water & Sewer Commission, including the decision taken to move forward with engineering in support of the recommendations of Otter Creek Engineering to make upgrades to the water system and to investigate State and federal funding sources.  There may be an opportunity for federal stimulus funds in the near future on projects that have engineering plans and are ready to start.

Projects for the near future are the following:  engineering to connect the Pittsford and Florence water systems; water distribution improvements to many areas with undersized water main lines; and installing new automatic read water meters by subcontract as 60% of water usage is not being recorded.  These projects total approximately $4 million and designing for these projects should be in place so that when Federal funding becomes available, the plans will be done.

Ground Up Engineering has sent a proposal for the ventilation in the chemical room at the waste water treatment plant which the Water & Sewer Commission has accepted.  They are also working on a proposal for covering the fan units at the plant for weather protection and factoring in the maintenance needs of the units for the operators.

The State has agreed to wait on the chlorine treatment system change until the infiltration study is complete in the spring 2009.  Also the sludge pumping system will need to be changed.


The Board recessed to the Liquor Board at 7:40PM.

The Board reconvened at 7:42PM.




J. Haverstock reported receiving a request for striping Hitchcock Road for safety reasons.  S. Erickson was consulted and the State does not stripe Class III roads as a rule.  J. Haverstock will contact the State but will also find out the cost to stripe the middle of the road.

Another concern regarding speed limits especially Barnard Road revisiting if the 35 mile limit is too high.  The constable will be asked to observe this area.


Charles Shaw commented on the trucks hauling calcium carbonate and that the residue ends up on Town roads which are dangerous in inclement weather.  Also the roads ditches are full of residue and need to be addressed.  J. Haverstock will follow through with C. Shaw's concerns.


T. Hooker made a motion to go into Executive Session at 7:45 PM to discuss matters in Personnel and Legal. A. Hitchcock seconded the motion.  The motion was passed unanimously.  J. Haverstock was asked to stay.



In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Legal and Personnel at 7:45 PM. The Board came out of Executive Session at 8:12 PM.

No action was taken.


Without any further business, the meeting was adjourned at 8:12 PM.

Respectfully submitted:                 

Linda Drummond

Recording Clerk   


Thomas "Hank" Pelkey, Chair

Allen Hitchcock, Vice-Chair

W. Joseph Gagnon, Selectman

David Markowski, Selectman - ABSENT

Thomas Hooker, Selectman

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