Town of Pittsford Select Board Meeting
October 1, 2008
Thomas "Hank" Pelkey opened the meeting at 6:30 PM. Select Board members present were: Thomas "Hank" Pelkey, Allen Hitchcock, Thomas Hooker, Joseph Gagnon and David Markowski. Also present were John Haverstock, Linda Drummond, Chuk Pitts, and Lee Kahrs. Gordon Delong and Tom Carrara arrived at 6:35PM.
The Select Board minutes of September 17, 2008 were approved.
The orders of October 1, 2008 were approved in the amounts of $26,815.62 & $13,953.48.
TOWN MANAGER'S REPORT
West Creek Road
Work will begin on this project on October 2, 2008. The contract, drafted by project engineer Chris Schmelzenbach of Infrastructure Engineering, was executed. Markowski Excavating is planning on completing their work on West Creek Road by the end of October.
Pittsford Haunted House
The 28th annual Haunted House event will be open to the public on Friday and Saturday on October 17 and 18 and 24 and 25 from 6:30 to 9:00 p.m. on each night. The public is encouraged to come on out to enjoy the event and support its sponsors, the Pittsford Fire Department. Not recommended for kids age 6 and under.
Button Up, Pittsford Vermont
On Tuesday, October 28 at 6:30 p.m., the Towns of Pittsford, Brandon and Goshen will co-sponsor an informative workshop on ways to save energy and money this winter season. A two-hour power point presentation will be given by a licensed, certified energy auditor/contractor. This event will take place at the Brandon Senior Center located in Illingworth Hall at 1591 Forest Dale Road (Rte 73 East) and will also feature refreshments.
Road Discontinuance in Chittenden
The Select Boards of Chittenden, Pittsford and Pittsfield participated in a joint meeting on the morning of Saturday, September 27 to officially discontinue a long unused road in Chittenden.
The Fall, 2008 Town newsletter is with the printer and we plan to mail it out on Friday, October 3, 2008.
Memos to all department heads have been sent out asking them to review their budget histories and to provide proposed 5-year capital budgets and annual operating budgets for FY10, which proposals should be received by the Town Manager in late October.
Water Pipe Damage
VLCT PACIF declined the claim from the Town for the damages to the water pipe from the lightning strike on August 11, 2008. The waterline would have to be separately insured, which it is not.
Transfer Station Permits
New Transfer Station permit stickers and punch cards will be available October 6, 2008 at the Town Municipal office and should be purchased by November 1, 2008.
Cover for Town Report
J. Haverstock encouraged anyone wishing to present an idea for the cover of the new Town Report should contact him or his assistant, Linda Drummond. The Select Board will make the final decision on the cover.
On September 18, 2008, the tradition of monthly Staff Meetings was resumed, with the next to occur on Thursday, October 30. Joe Gagnon attended the meeting on September 18th and the Select Board members were again invited to come.
Several municipal staff members will attend the VLCT Town Fair on October 2 in Killington to participate in various seminars on municipal government. J. Haverstock will be the delegate at the annual business meeting.
Columbus Day Offices Closed
The Municipal Town offices will be closed for Columbus Day on October 13, 2008.
E. Pittsford Ponds
On October 1, 2008, there was a closing on E. Pittsford Pond lots 25F and 31F. J. Haverstock will inventory how many more E. Pittsford Pond lots the Town has.
Pittsford Post Office
J. Haverstock spoke with Baird Morgan recently with regard to the Pittsford Post Office relocation and B. Morgan had no progress to report. Mr. VonTurkovich will be attending the October 15, 2008 Board meeting to provide additional information about the current scaled down plans for a new post office building.
Discussion was held regarding the Ford tractor that is being repaired. D. Markowski spoke with S. Erickson, Highway Foreman, about the repairs needed which include work on the clutch and transmission gears which are chipped and not working correctly. The repairs will cost approximately $10,000.00 to fix the tractor completely.
Continued Discussion of Draft Alcohol/Drug Policy for CDL Operators
The Town Manager is working collaboratively with Union representative, Ron Pickering, to address its concerns and hopes to bring a revised Policy for the Select Board's review at the next meeting.
Discussion of Kendall Hill Road Bridge Project
The Select Board held two special meetings on how best to deal with reports that the deterioration of the deck of the bridge was worse than anticipated which was discovered when the north lane's asphalt was removed. After input from project engineers at Dubois & King, the Town Manager and the contractor, the Board made a decision to use highway fund surpluses and a contribution from a private entity to do a thorough repair and lay a 4 inch reinforced concrete layer atop the existing deck. The project, excluding engineering costs of approximately $ 21,000.00, will be $301,000.00, rather than the original bid of $ 170,808.00. The good news is that the Town is getting a bridge with a future life span of 15-20 years before a deck replacement will be needed.
J. Haverstock received on 10/1/08 the change order from T. Buck Construction on the Board's decision voted on 9/29/08 to $300,939.00. J. Haverstock was authorized to execute two documents: 1) the change order which is approximately $3,500 more than the amount voted on 9/29/08 and 2) the engineer's new fee agreement, reduced from $40,000 (which was to address the larger bridge project) to $21,264.00.
Tom Hooker made a motion to authorize the Town Manager to execute both documents which include the project change order not to exceed $300,939.00 and the new engineering fee agreement for the project not to exceed $21,654.00. A. Hitchcock seconded the motion. The motion was unanimously carried.
Discussion was held about the different recommended coverings for the concrete.
Management of Nickwackett Block Timber Sale
Logging operations on Town property have approached the 60% point, under the supervision of the County Forester. Payment has been made to the Town, in full.
Mosquito Abatement Research
J. Haverstock spoke with Dr. Ben Lawton regarding the expenses the Town of Brandon has incurred in mosquito abatement. B. Lawton explained that the Brandon, Leicester, Salisbury and Goshen Mosquito District started 20 years ago. The State funds the aerial spraying. Start up costs for ground application for a new member in the district would include drivers, pickup trucks, and sprayers. Annual budgets for drivers and equipment for mosquito abatement for Brandon (population 4,000) are about $26,000; Goshen (250) spends about $8,000; Leicester & Salisbury (1,000 each) spends about $12,500 each. Ground spraying is only effective when applied at night, in dry conditions, and when the temperature is above 60 degrees. The Town Manager will attend a meeting of the Brandon, Leicester, Salisbury and Goshen Mosquito District on Wednesday, October 8 and will report back to the Select Board.
D. Markowski asked J. Haverstock to look into the conditions set forth in the transfer of the Pomainville Farm to the State regarding help with the mosquito problem.
Consideration of Application for Access/Right of Way Permit-Gordon DeLong
D. Markowski made a motion to accept the application for Access/Right of Way permit from Gordon DeLong's property on Town Hill Road with the conditions specified by Shawn Erickson, Highway Foreman. T. Hooker seconded the motion. The motion was carried unanimously.
Consideration of Application for Encroachment/Right of Way Permit-Gordon DeLong
D. Markowski made a motion to accept the application for Encroachment/Right of Way permit for the sewer lines on Elm Street for Gordon DeLong with attached requirements and specifications which requires a $1,000 bond for one year. T. Hooker seconded the motion. The motion was passed unanimously. Gordon DeLong asked the Board if a new owner could assume the $1,000 bond to the Town. There are time constraints because the closing will be soon. The Board's consensus is as long as the current owner has a $1,000 bond in place with the Town when the work is done, then G. DeLong's bond could be released.
Address by Chuk Pitts of the Lothrop School Board
Chuk Pitts thanked J. Haverstock for attending the last Lothrop School Board meeting and touring the school. A special thank you to the Board for working with the Lothrop School Board to receive the Burditt Fund construction funding for the needed renovations to the school. The teachers, students, and community are all pleased with the new spaces, new secure entryway, and elevator in the Town Hall which will be more accessible to the community. Naylor & Breen, the project contractors, were right on budget and on time with completing the construction and repairs. C. Pitts thanked Lee Kahrs for the recent article about the Lothrop renovations she wrote for The Reporter. He also thanked Dan Burditt (posthumous) for his generosity in setting up the Burditt Fund and the whole Pittsford community. C. Pitts stated that the school year got off to good start with 240 students now attending Lothrop. Chuk Pitts departed at 7:15PM.
Recreation Area Access
There has been a request to have the Recreation Area gate left open through the month of November, weather permitting, instead of closing the gate November 1, 2008. Randy Adams, Recreation Director, is willing to continue through November so residents can park inside to walk the trails. The consensus of the Board is to leave the gate open through November.
Gordon DeLong, 911 Coordinator, presented a concern addressed to Gordon from the Brandon 911 Coordinator. The owner of a house recently built in Pittsford but with a Brandon road access was requesting from Brandon a 911 address using the name Old Fire Hill. With Pittsford already having Fire Hill Road as a 911 address, it was suggested this would cause confusion with 911 responders. The Board has requested that a letter be addressed to the Brandon Select Board strongly suggesting using a different street name.
Discussion was held regarding Florence roads that are not easily identifiable to 911 responders or do not have turnarounds or open access for fire equipment.
T. Hooker made a motion to go into Executive Session at 7:28 PM to discuss matters in Personnel and Legal. D. Markowski seconded the motion. The motion was passed unanimously. J. Haverstock was asked to stay.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel and Legal at 7:28 PM. The Board came out of Executive Session at 7:57 PM.
Without any further business, the meeting was adjourned at 7:57 PM.
Linda Drummond, Recording Clerk
Thomas "Hank" Pelkey, Chair
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman