Town of Pittsford, Vermont

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Town of Pittsford Select Board Meeting
September 3, 2008


Thomas "Hank" Pelkey opened the meeting at 6:30 PM.  Select Board members present were:  Thomas "Hank" Pelkey, Allen Hitchcock, Thomas Hooker, Joseph Gagnon and David Markowski. Also present were John Haverstock, Linda Drummond, Charles "Butch" Shaw, and Tom Carrara.  Ellen Garneau arrived at 7:00 PM.



The Select Board minutes of August 20, 2008 Special Meeting and August 20, 2008 regular meeting were approved. 



The orders of September 3, 2008 were approved in the amounts of $23,978.76 & $38.00.  The orders for FY08 dated June 30, 2008 were approved in the amounts of $613.50 & $4,397.65.




Gagnon Lumber Mill Celebrates 50 Years in Business

Many Congratulations to the Gagnon Family of Pittsford, which recently celebrated 50 years of operation!  The Town manager was pleased to take part in the festivities of the occasion, tour the mill and meet Joe's many, many friends, suppliers and happy customers.  The Mill is a true Pittsford success story.



Sullivan & Powers' annual audit is taking place from September 2 through 5.  Many thanks to Helen McKinlay, Jean Parker, Denise Mahoney and Linda Drummond for their hard work in preparing for this year's audit.  A Pittsford Policy & Procedure Manual has been compiled by Helen McKinlay and other staff members which will be a continuing "work in progress" with revisions and additions as needed.  The consensus of the Board is to send a letter of appreciation to H. McKinlay for the excellent work that has been done on the  project.


West Creek Road

Project Engineer, Chris Schmelzenbach, reports that the project has gone out to bid with bids due September 16.  A pre-bid meeting took place on September 2, 2008 with Shawn Erickson and three potential bidders for the project.


Planning Commission Meeting with OMYA Representatives

The Town Manager attended a meeting conducted by the Planning Commission on Tuesday, August 27 which focused on the relationship between OMYA and the Town and on OMYA's plans for the future.  This was an informative session which will doubtless aid in the process of developing an update to the Town's Plan.


Water System Study

The Town is eagerly awaiting the initial draft of Otter Creek's Water System study, which is to assess the system, recommend upgrades and point out funding sources for the recommended work.  The draft report will be circulated to the Water & Sewer Commission, which will hear from the author, Mark Youngstrom, Otter Creek's engineer, at its September 16 meeting.


Transportation Enhancement Grant Application

The Town Manager has submitted the Transportation Enhancement Grant application related to the potential extension of the Arch Street sidewalk to the Lothrop School.  Letters of support from key stakeholders in Town were submitted with the application.


Mosquito Complaints

In recent days, Town staff has fielded numerous complaints about the number and ferocity of mosquitoes in the Town.  J. Haverstock received petitions from townspeople requesting "We the taxpayers of the Town of Pittsford request that the Town put in the budget enough money to spray for mosquitoes next year."

There were approximately 230 signatures on the petitions. Relief is impossible this year, given the lateness of the season. The Town Manager is in touch with Representative Peg Flory about the procedures to be followed for possible inclusion in regional efforts next year. 


Blasting at OMYA

Blasting at OMYA's Hogback Quarry in Florence will take place on Tuesday and Wednesday, September 16 and 17 at 2:00 p.m. each day.  J. Haverstock will observe operations associated with blasting on September 16.


Tour of OMYA Facility

The Town Manager toured the OMYA plant on Wednesday, August 27.  Many thanks to Omya for the informative tour of this impressive facility.


Listers' Vacancy

A Pittsford resident will attend tonight's meeting and is available for questioning about her interest in serving the Town as Lister.  Her resume is contained in the Select Board's packets.


Town Manager Meets with the Lothrop School Board

The Town manager would like to thank the Lothrop School and principal Greg West for the hospitality shown him at a September 2 meeting.  This introduction will serve the Town well as both the School and the Town have so many shared interests.


Lothrop School Open House

The Lothrop School Open House will take place on September 9 from 6:30 to 7:30 p.m.  T. Hooker suggested that a constable be present and to cone off the area for parking.  Constable Warfle has been in contact with Lothrop.

East Pittsford Cemetery

J. Haverstock has spoken with J. Byrom of Camp Sangamon in regards to maintenance of an E. Pittsford private cemetery.  J. Byrom stated that there are campers and counselors who would be willing to help with the mowing and trimming at the cemetery.  J. Haverstock will put Janice Colburn, administrator for the cemetery, in contact with J. Byrom.




Discussion was held about the paving on Hitchcock Road which is ready to be done.  S. Erickson has been in contact with Pike Industries requesting they proceed with the paving immediately to satisfy their contract with the Town.  West Creek Road should be ready for paving later in October 2008.

J. Haverstock will research the proposed cost to repair the Ford tractor.

J. Haverstock will request from Infrastructure Engineering whether they advertised the bid for the reconstruction of W. Creek Road.  C. Schmelzenbach, the engineer from Infrastructure, has sent requests for bids to at least 8 potential bidders.  The bid opening is set for September 16, 2008 at 3:00 PM.




Management of Town Forest/Nickwackett Block

Brush hogging on the easement provider's land is complete.  Logging operations by the successful bidder, Claire Lathrop Band Mill, Inc. began on the Town's timberland on Wednesday, August 27.  Notice of these operations was given to the easement provider, the Town of Chittenden's Select Board and Highway Foreman, as a courtesy.  The County Forester reports that the timber harvest is going well.  The Town received the second payment of $4,400 for the timber. 


Continued Discussion of Draft Alcohol/Drug Policy for CDL Operators

J. Haverstock reported that he solicited feedback or comments from all Town department heads in regards to the proposed Draft Alcohol/Drug Policy for CDL Operators.  He did not receive any comments or concerns from any departments.  Discussion was held further about the proposed policy and whether or not it is needed or if it would be beneficial to have a policy in writing.   J. Haverstock will report to the Board on whether other Towns have adopted this VLCT- proposed policy.


Pittsford Post Office

Discussion was held regarding any information about the Pittsford Post Office relocation.  Mr. Von Turkovich, owner of the proposed relocation property at the corner of Route 7 and Plains Road, had addressed the Select Board several months ago.  The Board has not heard from him since.  J. Haverstock will try to contact Mr. Von Turkovich.




FY08 Year End Status Report

As of August 15, 2008, the General Fund appears to have closed the fiscal year with a surplus of approximately $125,000.00 and the Highway Fund appears to be in surplus in the approximate amount of $30,000.00.


Review of Guardrail Bids

J. Haverstock presented the results of the guardrail bid opening on August 27, 2008.  Two bids were opened:   Northland Specialties, Inc. of Groton, Vermont, $6,056.00 and F. R. Lafayette, Inc. of Essex Jct., Vermont, $6,845.00.

D. Markowski made a motion to accept Northland Specialties, Inc.'s guardrail bid of $6,056.00.  T. Hooker seconded the motion.  Discussion was held with regard to the possibility of guardrails other dangerous areas in Town.  S. Erickson would review any areas of concern that might need guardrails for safety reasons.  Discussion was held about the possibility of the Highway Department installing the guardrails. The motion was passed unanimously.


Consideration of Lister Candidate(s)

J. Haverstock introduced Ellen Garneau as an applicant for the Lister's position.  The Board will meet with E. Garneau in Executive Session.


Consideration of Proposed Budget Schedule/Timeline

A proposed schedule of events tied to the budgeting process was presented to the Board for review.  The consensus of the Board was to accept the proposed budget schedule as presented.


Fire Department Purchase Proposal for Turnout Gear

Charles "Butch" Shaw, Assistant Fire Chief, addressed the Board with a request for a purchase order for new turnout gear for the Fire Department.  The proposed total for new and replacement pant and coat sets and individual pieces is $8,123.00 from Bergeron Protective Clothing.  There would be a reimbursement of $1,000 towards one set for a member attending the Fire Academy.  A. Hitchcock made a motion to purchase the turnout gear totaling $8,123.00 for the Fire Department with a reimbursement of $1,000 from grant funds for a member attending the Fire Academy.  D. Markowski seconded the motion.  T. Hooker recused himself.  The motion was passed unanimously by a vote of 4 to 0..


T. "Hank" Pelkey made a motion to go into Executive Session at 7:15 PM to discuss matters in Personnel, Legal, and Contracts. D. Markowski seconded the motion.  The motion was passed unanimously.  J. Haverstock and Ellen Garneau were asked to stay.


In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel, Legal, and Contracts at  7:15 PM. The Board came out of Executive Session at 8:03 PM.

Discussion was held in regards to the Listers vacancy.

Ellen Garneau departed at 8:08 PM.

D. Markowski made a motion to go into Executive Session for Legal and Contracts at 8:08 PM.  A. Hitchcock seconded the motion.  The motion was passed unanimously.

The Board came out of Executive Session at 8:15 PM.

No action taken.

Without any further business, the meeting was adjourned at 8:15 PM.

Respectfully submitted:                 

Linda Drummond, Recording Clerk          


Thomas "Hank" Pelkey, Chair

Allen Hitchcock, Vice-Chair

W. Joseph Gagnon, Selectman

David Markowski, Selectman

Thomas Hooker, Selectman


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