TOWN OF PITTSFORD
SELECT BOARD MEETING
August 20, 2008
The meeting was called to order at 6:37 PM by Thomas "Hank" Pelkey, Chair.
Select board members present: Thomas "Hank" Pelkey, Joseph Gagnon, Allen Hitchcock, Thomas Hooker, and David Markowski. Also present: Lee Kahrs, John Weeden, Linda Weeden, Tom Carrara, John Haverstock and Kelly Giard, Recording Secretary
The Select board minutes from the August 6, 2008 meeting were reviewed and signed with no corrections.
The orders of August 20, 2008 were reviewed and signed in the amount of $42,204.34. J. Gagnon questioned the payment to Pike Industries in the amount of $274.04 listed as "Arch Street Paving." J. Haverstock reported that it was his impression that this was for patching done near the firehouse.
TOWN MANAGER'S REPORT
J. Haverstock reported on the following:
The Town newsletter went out on August 14 and Linda Drummond was thanked for working on this project.
Lightning strike on Town's water main which damaged a 3' length of cast iron pipe, which was buried 5' deep, near a hiking trail in the Recreation Area off of Furnace Road. All Town employees were thanked for working on this project to find the leak and resolve the issue. There was a "Boil Water Order" in place, which has been removed with the "clean" test results. J. Haverstock and Linda Drummond are in contact with the VLCT and will report back with any insurance coverage information that is received.
FY '08 Year End Budget Report. The auditors from Sullivan & Powers will be doing the yearly audit beginning on September 2nd and ending on September 5th.
DuBois & King has been instructed to move forward with the Kendall Hill Bridge repair project.
Stan O'Neil has been hired as the custodian for the Town Offices. Mr. O’Neil is replacing Emily Drummond in this position.
The Water & Sewer Commission has changed its meeting night to the 3rd Tuesday of each month due to conflicts with scheduling of the Conference Room. The next meeting will be held on September 16 at 6:30 PM
A "Thank You" card has been received from the Tennien family for flowers sent by the Town.
Railroad repairs communications have been included in the packets from AOT's Dick Hosking.
Peg Flory has successfully worked on getting the mowing done on the Route 7 corridor between Brandon and Pittsford. J. Haverstock thanked Peg for her hard work on this issue.
A volunteer has expressed interest in serving on the Rutland Regional Planning Commission (RRPC) and will be meeting with Don Nickless in the near future.
T. Carrara inquired if the RRPC volunteer would be serving on the Planning Commission. J. Haverstock explained that the Planning Commission has all of its required members and the volunteer would be serving only on the RRPC. There would be open lines of communication between the 2 committees.
T. Carrara inquired about the alarm that was taken off line at the reservoir recently. J. Haverstock explained that he has been in contact with Bruce Babcock regarding this alarm and it is possible that the storm that hit the water main may have affected this alarm. T. Hooker stated that he has been in contact with Bruce Babcock and is under the impression that the alarm is now functional.
John and Linda Weeden inquired about the responsibility of maintaining and mowing the cemetery in East Pittsford. There was discussion that Janice Colburn is on the committee for the cemetery association and has been in contact with the Weeden's. J. Haverstock believes that there was a miscommunication in this matter and is willing to meet with the Weeden's regarding this issue. Lee Kahrs stated that she spoke with Janice Colburn regarding this cemetery and learned that the cemetery is not a private cemetery and the association has no money for mowing. J. Haverstock stated that he has spoken with Randy Adams, Recreation Director, inquiring if there was a possibility of an Eagle Scout candidate who might want to tackle deferred maintenance (fence repairs, for example). Mr. Weeden stated that Ms. Colburn stated that the cemetery association has $200 per year to mow. There was discussion regarding other towns and how they handle the mowing situations. One other possibility was the Court Diversion program. J. Haverstock reported that Camp Sangamon and Camp Betsy Cox had also contacted the Town interested in doing community projects.
T. Carrara inquired if there was any further information regarding the recent break-in at the transfer station. J. Haverstock reported that this is an on-going investigation and there is no comment at this time.
Management of Town Forest/ Nickwackett Block: J. Haverstock reported that there has been an application for the current use treatment of the block and that there has been a person to do the brush hogging on the easement provider's land. J. Haverstock reported that the easement provider was thankful for being "kept in the loop." D. Markowski inquired on any further conversations with the easement provider on the status of this particular piece of property. J. Haverstock reported that the communications have been in the form of e-mail as the easement provider is not in the area. However, she is aware of the Town's interest in permanent access to its timberland.
Ancient Roads: J. Haverstock included in the packet the information from the VLCT about the ancient roads issue. Peg Flory and Peg Armitage have shown interest in serving on the committee and there are hopes for one more candidate.
Discontinuance of Road: J. Haverstock reported that September 27 at 9:00 AM at the intersection of The Old Green Road and McKinlay Road would be the time for the ceremonial discontinuance of the road. The ceremony will include Selectman from Pittsford, Pittsfield and Chittenden. A letter was signed in acknowledgement of this notice. The letter will be signed by all three selectboards.
FY '08 Year End Status Report: J. Haverstock reported that Helen McKinlay has reported that there is still approximately $120,000 surplus in the General Fund and approximately $30,000 in the Highway Fund.
Adoption of Drug/Alcohol Policy: J. Haverstock proposed that this be tabled until a future meeting.
Survey on Garage/Storage Space Needs: T. Hooker proposed that this topic be discussed in Executive Session.
Asphalt Purchasing: J. Haverstock reported that Pike Industries will be honoring their contract. J. Haverstock (an attorney) has reviewed the contract and drafted corresponse to Pike Industries (approved by Town Attorney Jim Carroll). J. Haverstock reported that Shawn Erickson has informed him that Hitchcock Road is ready for paving, leaving West Creek Road as the other road work covered by the current contract.
A. Hitchcock stated that Goat Farm Road needs attention due to the "potholes" and that the emergency vehicles would need to go very slow. J. Haverstock stated that he would be in contact with Shawn Erickson regarding this road. There was discussion regarding the road and D. Markowski stated that maintenance is a liability to the town for safety.
J. Haverstock reported that loan documents for $13,990 for the preliminary water supply project engineering and the $62,550 Infiltration & Inflow sewer system study have also been received. These documents will need to be signed by the Selectboard.
D. Markowski reported that the Water & Sewer Commission is moving along with the Infiltration Study as well as the Chemical Room exhaust project.
In accordance with 1VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for Legal Issues, Contractual Issues, and Personnel Issues at 7:08 PM.
The Selectboard came out of executive session at 7:53 PM with no further action take, other than execution of the afore mentioned loan documents.
The next meeting will be held on September 3, 2008.
The meeting was adjourned at 7:53 PM
Kelly Giard, Recording Secretary
Thomas "Hank" Pelkey, Chair
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman