Town of Pittsford, Vermont

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Town of Pittsford Select Board Meeting
June 4, 2008 


Thomas "Hank" Pelkey opened the meeting at 6:30PM.  Select Board members present were:  Thomas "Hank" Pelkey, Allen Hitchcock, Thomas Hooker, Joe Gagnon, and David Markowski.  Also present were Kathleen Ramsay, Linda Drummond, Lee Kahrs, Ron Baker, Leslie Gorman,

Thor Konwin, John Haverstock, Evan Hughes, and Dan St.Germain.  Constable Michael Warfle arrived at 6:45 PM.  Jeff Gordon arrived at 7:00 PM.


The Select Board minutes of May 21, 2008 were approved.



The orders of May 30, 2008 were reviewed, discussed and approved in the amount of $53,605.11.              




Kendall Hill Road Bridge

The Rutland District Agency of Transportation Office has recommended to the Secretary of Transportation the approval of the Town's application for grant funding to preserve the Kendall Hill Road Bridge.  The Town's engineers from Dubois & King are working on a schedule for bidding and repair of the bridge for this summer.  Hopefully, we will receive word from the State soon regarding the final decision on the award of the grant so we can move forward with this important project.


Municipal Fiber Optic Network Meeting

As the Town's representative, K. Ramsay attended the Rutland Redevelopment Authority's meeting on the subject of a municipal fiber network on May 29.  The RRA is exploring the possibility of creating an intermunicipal contract arrangement to extend ultra-high speed telecommunications/internet access to ALL homes in the greater Rutland area.  More information about a similar effort on the eastern side of the state was provided in the Select Board's packets and is available on line at:  There will be more information meetings held around the state.  There are other models in the state that the Town can build on.


West Creek Road Wetlands Permit

The Town received the Army Corps of Engineers' permit for the West Creek Road reconstruction project and the State Wetlands permit is on public notice with a deadline of June 13, 2008.  K. Ramsay has sent out the easements to the abutting landowners for signatures with goal of having the easements back to the Town when the permit is in the Town's possession and the project can begin.


Relocation of Railroad Bridge in Florence

Douglas Zorzi of the State Agency of Transportation will attend the Select Board Meeting on June 18 to outline the State's proposal and answer and questions the Board may have.


Omya's Interim Certification

At the Board's request, K. Ramsay sent a letter in support of Omya's interim certification.\


Rutland County Solid Waste District (RCSWD)

A reminder that the RCSWD is meeting tonight and the Town still does not have a representative or alternate to their board.


K. Ramsay requested two items to be added to the agenda.






Amendment of Traffic Ordinance to allow All Terrain Vehicles to cross Town roads at the 90 degree angle

J. Gagnon made a motion to amend the Town of Pittsford's Traffic Ordinance as follows:

All-Terrain Vehicles: All-terrain vehicles may not be operated on any public highway unless it is not being maintained during the snow season except when crossing such highway.  Crossings must be made at an angle of approximately 90 degrees to the direction of the highway and at a place where no obstruction prevents a quick and safe crossing.  The operator must bring the all-terrain vehicle to a complete stop before entering the traveled portion of the highway and must yield the right-of-way to motor vehicles and pedestrians using the highway.

Penalties and Enforcement shall be the same as those for other violations of the ordinance.

Allen Hitchcock seconded the motion.  The motion was passed unanimously.

A resolution to amend the Town of Pittsford's Traffic Ordinance was signed by the Board.  The resolution included the motion along with the following:

The amendments of the Ordinance will take effect on August 3, 2008, unless a petition signed by at least five percent of the voters of the Town of Pittsford is filed with the Town Clerk by July 19, 2008, asking for a vote to disapprove the ordinance. If a petition is received, the Pittsford Select Board will warn a Town Meeting and the voters may vote on the question.

Copies of the full text of the amendment adopted by the Select Board are available upon request from Town Manager, Pittsford Municipal Building, 426 Plains Road, or by calling 483-6500, ext. 20.


Review of Noise Ordinance

This will be addressed later in the meeting.


Listers' Office Vacancy

No update. 

Management of Town Forest/Nickwackett Block

K. Ramsay received the signed agreement from the landowner for the right of way on June 3, 2008 for the Nickwackett Block forest.  A timber sale notice and prospectus was sent out to 172 bidders for cutting on the Pittsford Town Forest, Nickwackett Block, in the Town of Chittenden, Vermont. This will insure that there will be enough bidders and that no one will be left out. The list of bidders was given to K. Ramsay by Eric Hansen, County Forester. The Board would like the bid to be advertised in the Rutland Herald.


K. Ramsay found a signed agreement with Parkers from 2/4/04.  K. Ramsay will send out the draft lease agreement for tapping the sugar maple trees in the Nickwackett Block per the Board's request.  Eric Hansen has also reviewed the lease agreement.


Spring/Mud Season Posting of Roads

K. Ramsay is continuing to research the posting of town roads.


Response to Recreation Trails Committee's Request for Assistance

Allen Hitchcock will have information in regards to chipping equipment available in August for the trails clean up.  K. Ramsay stated that several residents have been interested in the fire wood that is on the eastern end which is the school's property.   K. Ramsay will work with Gary Salmon and Eric Hansen on a good strategy for the wood removal.


Update on Town Manager Search

T. Hank Pelkey stated that an announcement will be made in the near future.


East Pittsford Ponds/Authorize Town Manager to Convey Lots 17D, 18D, 20D & 14E to Successful Bidders

K. Ramsay reported on the public sale of the Town properties of East Pittsford Pond Lots #14E, 17D, 18D, and 20D held on June 4, 2008. Lot 14E bid of $350 was accepted from Patricia McCullough.  Lot 20D bid of $525 by Paul Boyer was accepted.  Lot 18D bid of $350 by Paul Boyer was accepted.  Lot 17D bid of $350 by Paul Boyer was accepted.  T. Hooker made a motion to accept the resolution to authorize the Town Manager to convey Lots 14E, 17D, 18D and 20D in East Pittsford Ponds.  D. Markowski seconded the motion.  The motion was passed unanimously.

The Board signed the following:

Resolution to authorize the Town Manager to convey Lots 14E, 17D, 18D, and 20D in East Pittsford Ponds:  On Wednesday, June 4, 2008, we voted to authorize the Town Manager to sign documents conveying Lot 14E in East Pittsford Ponds to Patricia McCullough, and Lots 17D, 18D and 20D to Paul Boyer.

Attorney Peter Cady will do the paperwork.


Discontinuation of 2003 Agreement with Stantec for Water System Engineering Services

K. Ramsay had correspondence with Tom Nesbitt from Stantec stating that he would consider discontinuing the 2003 agreement the Town made with DuFresne-Henry (now Stantec) for water system engineering services.  K. Ramsay presented a letter proposal stating the discontinuation of that agreement.  D. Markowski made a motion to discontinue the 2003 agreement with Stantec for water system engineering services.  J. Gagnon seconded the motion.  The motion was passed unanimously. 


Planning Commission Membership

Thor Konwin, Vice Chairman of the Planning Commission (PC), addressed the Board on behalf of the PC which recommends that the membership for the PC be three members with one alternate.  The PC also recommends Clarence Greeno to be a PC's alternate.  A. Hitchcock made a motion to change the membership for the Planning Commission to three members with up to two alternates.  T. Hooker seconded the motion.  The motion was passed unanimously.  A. Hitchcock made a motion to appoint Clarence Greeno to be the Planning Commission alternate.  T. Hooker seconded the motion.  The motion was passed unanimously.


Flood Hazard Regulations Update

Thor Konwin discussed the recommendation of the Planning Commission (PC) to revise the flood hazard regulations for the Town of Pittsford as FEMA has updated the flood plain mapping.  The PC has reviewed the proposed revisions to the flood hazard regulations most of which they wrote and the State has reviewed them as well.  Letters and new flood plain maps were sent out to residents if their property was added, dropped, or no change to the FEMA flood plain status. Discussion was held in regards to Federal requirement for mortgage companies to have the correct information for flood insurance on properties. Further discussion was held until the Board can review the proposed revision of the flood hazard regulations.  D. Markowski made a motion to authorize the Town Manager to warn a public hearing on the proposed flood hazard regulations of Pittsford.  T. Hooker seconded the motion.  The motion was passed unanimously.


FY08 Budget Report as of May 31, 2008

K. Ramsay reported that the General Fund expenditures are 89% as of May 31, 2008, 91% of the fiscal year which is right on target.  The revenues are looking very good as well.  There are no significant changes from K. Ramsay's last report.


Fire Warden-Request to increase expense reimbursement due to increased cost of vehicle fuel

Fire Warden, Bill Bowman, spoke with K. Ramsay and requested consideration from the Board to increase the expense reimbursement due to increased cost of vehicle fuel.  Currently, the fire wardens collect $5.00 per burn permit issued of which $2.50 is for reimbursement to the wardens. Discussion was held in regards to reviewing how the burn permits are distributed.  The Board is requesting Fire Warden Bill Bowman attend a Board meeting with a proposal.  The Board will review the process of issuing burn permits.  Further discussion is tabled until the next meeting.


Thank you to Kathleen Ramsay

Thomas "Hank" Pelkey, on behalf of the Board and the Town of Pittsford, addressed Kathleen Ramsay on her last Select Board meeting and said "Thank you, we wish you good luck, we wish you well, and we will miss you."


Request from Jim Levins, Mountain Top Ski Club Roller Ski Race

Jim Levins on behalf of the Mountain Top Ski Club roller ski race on July 13, 2008 at 10:00AM is requesting permission to be on the East Pittsford Road with a constable escort.  D. Markowski made a motion to accept Jim Levins's request for the roller ski race on July 13, 2008 to be on East Pittsford Road with a constable escort.  The Mountain Top Ski Club will provide a certificate of insurance.  J. Gagnon seconded the motion.  The motion was passed unanimously.


Listers' Request for Extension to file the Grand List

Barbara Pierce, Chair of the Board of Listers, submitted a request to the Board for an extension for filing the 2008-2009 Grand List Abstract to William Johnson, Director, Property Valuation & Review, Vermont Department of Taxes.  B. Pierce anticipated that the filing would be no later than Tuesday, June 10, 2008.  The Grand List is prepared to be filed but the notices must be mailed the same day as the filing.  T. Hooker made a motion to approve the request for an extension for filing the Grand List Abstract until June 10, 2008.  A. Hitchcock seconded the motion.  The motion was passed unanimously.  The Board signed the extension approval to William Johnson.


Jeffrey Jordan re:  Discharge of Firearms & Noise Ordinance

Jeffrey Jordan stated that his discharge of firearms should not be an issue to be considered in the Town adopting a noise ordinance.  He stated that his discharge of firearms is a neighbor dispute.  He addressed inaccuracies in a letter received by the Board from Ron Baker and Leslie Gorman (his neighbors) which was addressed at an earlier Board meeting.  He stated that safety was not an issue as he shoots above a rock ledge not into the ledge.  He also stated that he does not shoot 2 to 3 times a week but once a week.  He does shoot more on the weekends and sometimes with a friend who is a former Marine Corps.  He read a letter from his friend stating that Jeff always maintains safety measures when shooting when he is present.  Discussion was held between the Board, J. Jordan, R. Baker, and M. Warfle about the shooting issues and unreasonable noise.  The Board would hope that J. Jordan, R. Baker, and other neighbors can come to an agreement to respect each other in regards to a reasonable amount of time for shooting.  The Board would like to see the parties involved try to work it out together.  They are to keep journals and come back to the Board with a progress report with hope that the noise issue will be resolved between neighbors.  A Town noise ordinance may not address this issue or solve the immediate problem.

The Board recessed to the Liquor Board at 7:27 PM.

The Board reconvened to the Select Board at 7:29 PM.

Without any further business, the meeting was adjourned at 7:35 PM.

Respectfully submitted:                 


Linda Drummond, Recording Clerk

Thomas "Hank" Pelkey, Chair

Allen Hitchcock, Vice-Chair

W. Joseph Gagnon, Selectman

David Markowski, Selectman

Thomas Hooker, Selectman


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