Pittsford Select Board Meeting
Thomas "Hank" Pelkey opened the meeting at 6:30PM. Select Board members present were: Thomas "Hank" Pelkey, Allen Hitchcock, Thomas Hooker, and David Markowski. Also present were Kathleen Ramsay, Linda Drummond, Lee Kahrs, Bruce Paynter, Ron Baker, Fran Ojala, Jeff Jordan, and Dan St.Germain. Select Board member Joe Gagnon arrived at 6:35PM. Constable Michael Warfle arrived at 6:40 PM. Tom Carrara arrived at 6:43PM. Anita Paynter and daughters arrived at 7:15PM.
The Select Board minutes of May 7, 2008 were approved with one correction.
The orders of May 16, 2008 were reviewed, discussed and approved in the amount of $64,784.75 and $15.00.
TOWN MANAGER'S REPORT
The Town received a letter from VLCT asking for volunteers for legislative policy committees.
Rutland Redevelopment Authority and the Town of West Rutland is inviting representatives from neighboring towns to a meeting to discuss installing fiber optic cable to the western corridor next Thursday, May 29 at 6:30PM at the West Rutland Town Hall.
Joe Gagnon was in earlier today to discuss contacting County Foresters Gary Salmon and Eric Hansen to coordinate the clean up from CVPS trimming their right of way behind the Town Office and the timber harvest. K. Ramsay stated that G. Salmon thought it would be a good idea and she will contact E. Hansen also. A. Hitchcock suggested to also incorporate the clean up of the downed pines with the rest of the clean up. K. Ramsay will follow up with E. Hansen to coordinate the cleanup.
The Chittenden Select Board sent a notice to Pittsford's Board that they are adopting flood hazard regulations and they will have a public hearing on May 28, 2008 at 7:00PM at the Chittenden Town Hall.
The Rutland County Humane Society has asked the Town for a special opening of the Pittsford Transfer Station on May 27, 2008 to drop off some brush trimmings from a weekend clean up project at the Society. Doc Potter will be working with RCHS on this project.
Review of Sample Ordinance to allow All Terrain Vehicles to cross Town roads at the 90 degree angle
The Board reviewed a sample traffic ordinance from the Town of Newfane which included allowing All Terrain Vehicles to cross Town roads at a 90 degree angle. There has been interest from residents to have permission to cross Town roads with ATVs. K. Ramsay will warn this for the next meeting and have an article to review. Discussion was held that it would be important to stress ATVs and snowmobiles coming to a complete stop before crossing any road at a 90 degree angle.
Review of Noise Ordinance
Constable Michael Warfle will be obtaining a copy of Rutland's noise ordinance for the Board to review. K. Ramsay spoke with Bernie McMahon of the Proctor Gun Club and he will be glad to lend his help in regards to a noise ordinance. The City of Rutland's noise ordinance should be available for the Board to review at the next meeting.
Listers' Office Vacancy
Jack Rogers was sworn in as a Lister this week and started working with Lister Barbara Pierce today. There has been another inquiry about the remaining Lister vacancy.
Equipment Purchases of FY08 - Used Tractor with Mowing Attachments; Pick-up Broom for Bob Cat for Sidewalk and Intersection Maintenance
D. Markowski and S. Erickson inspected the used 1994 Ford tractor 6640 SLE, 84 HP heavy duty arm mower which has 3,500 hours, attachments with two extra heads, and about $1,000 in repair parts. A. Hitchcock and J. Gagnon also inspected the tractor. T. Hooker made a motion to purchase the 1994 Ford tractor 6640 SLE with attachments for $33,500. J. Gagnon seconded the motion. The motion was passed unanimously.
Discussion was held in regards to purchasing a pick-up broom for the Bob Cat for sidewalk and intersection maintenance. T. Hooker made a motion to purchase a Bob Cat sweeper/pick up broom with a collection bucket for $3,300 from L W Greenwood. A. Hitchcock seconded the motion. Discussion was held on the storage of the sweeper. The motion passed unanimously.
Review FY08 Highway Department Work Plan & Budget Status
K. Ramsay reported on the FY08 Highway Department budget which is $40,000 over the winter maintenance budget. For the fiscal year end the Highway Department would be $50,000 over budget if all the items on the FY08 work plan were completed. Discussion was held in regards to the items not completed from the plan which are the resurfacing of 0.6 miles of Ager Road and Humphrey Road with gravel for an estimated cost of $30,000. If the FY08 work plan is completed as proposed, there would be $8,000 left in the unrestricted reserve fund. The consensus of the Board was to minimize the gravel used on Ager and Humphrey Roads with top dressing to upgrade the roads. Also the Board decided to move $9,000 earmarked for guard rails on Kendall Hill Road to the Arch Street sidewalk project. S. Erickson has suggested that the Highway Department do the sidewalks in house and the approximate cost of the project will be $18,000.
Management of Town Forest/Nickwackett Block
The Town is waiting for the right-of-way agreement for the Town Forest before it advertises the timber sale.
Discussion of Policy on Town Response to Un-signed Complaints
Hitchcock will prepare a rough draft for the Board to review for a future meeting.
Response to Inquiry re: Spring/Mud Season Posting of Parker Road
Discussion was held in regards to weight posting on the Town roads during the spring/mud season.
K. Ramsay will ask S. Erickson who decides which roads are posted. The State sends the list and the signs to the Town for posting. K. Ramsay will get a clarification on the posting of specific roads.
Response to Recreation Trails Committee's Request for Assistance
R. Adams, S. Erickson and A. Hitchcock will be reviewing the repairs needed for the trails.
Update on Town Manager Search
K. Ramsay reported that there are 16 applicants for the Town Manager position.
East Pittsford Ponds/Authorize Sale of Lots 17D, 18D, 20D & 14E to Abutters
D. Markowski made a motion that the Board vote to authorize the Town Manager to sell East Pittsford Ponds Lots 17D, 18D, 20D and 14E at public sale to abutters of these lots. The minimum bid will be $350 per lot, and the sale will held June 4, 2008 at 11 AM. Notice of the terms of the sale was provided to the public pursuant to the provisions of 24 VSA 1061. A. Hitchcock seconded the motion. The motion was passed unanimously.
Award Paving Bid for FY2009
K. Ramsay reported on the bid opening for the Paving Bid for FY2009 which was held on Monday, May 19, 2008 at 11:00AM. S. Erickson, K. Ramsay, L. Drummond, Fran Ojala of Pike Industries, W. Reopell of D & F Excavating & Paving, Inc., and T. Rice of Wilk Paving Inc. were present with S. Erickson opening the bids as follows for the asphalt: Wilk Paving $63.48 per ton; Pike Industries $58.53 per ton; D & F Excav. & Paving $61.65 per ton. D. Markowski inquired if the sidewalk paving was included in the bids. K. Ramsay stated that is was not but would approach the successful bidder to add the sidewalks to the contract.
T. Hooker made a motion to award the paving bid to Pike Industries at $58.53 per ton. A. Hitchcock seconded the motion. Further discussion was held. The total estimated cost for the paving is $172,605.00. The motion was passed unanimously.
Agency of Transportation - Request for Right-of-Way for Relocation of Railroad Bridge in Florence
Discussion was held in regards to the Agency of Transportation's request for right-of-way for relocation of the Railroad Bridge in Florence 85 feet upstream of the existing bridge. The existing track will be dead headed. AOT needs a right-of way from the Town for the project. A donation of an easement or of land in fee simple would simplify their process. AOT would like to have the design completed by Christmas 2008. The Board asked K. Ramsay to request the AOT representatives on the project to attend a future Board meeting to present the project and clarify their requests.
Report on Ethics Committee Meeting of May 6, 2008
K. Ramsay reviewed the minutes of the Ethics Committee meeting of May 6, 2008. Questions for the Select Board from the Ethics Committee were: If deemed necessary by the Committee, what is the procedure for retaining legal counsel? To receive funding for expenses, the Committee would need to request funding from the Select Board.; Does the ordinance apply to past acts of public officials? Should the ordinance be amended to include or clarify that past acts of public officials are also subject to review under the ordinance? Discussion was held in regards to the Board members interpretation of the Town of Pittsford Civil Ordinance Regulating Public Official Conflict of Interest. The Board will ask Town Counsel for wording interpretation.
Report on Water & Sewer Commission Meeting of May 13, 2008
K. Ramsay reported that since the last Water & Sewer Commission meeting there has been some flow isolation work done by Otter Creek Engineering with assistance from Bruce Babcock. Mike Smith from Otter Creek Engineering will be at the next Water & Sewer meeting, June 10, to review their findings.
Planning Commission Membership
K. Ramsay reported that the Planning Commission (PC), according to Don Nickless, PC Chairman, is reconsidering the filling of the Planning Commission vacancies. Discussion was held in regards to the number of members on the Planning Commission. The Board would like to resolve the issue of membership on the Planning Commission at the Board's next meeting June 4.
Lothrop School Fair
K. Ramsay reported that Bonnie Stewart is working with teachers at Lothrop School to put together a Vermont Fair in the northeast area of the Congregational Church on Friday, June 6 with kindergarten through grade 3, 11AM to 2PM and grades 4 through 6, 5 to 8 PM. The Board's consensus was not to have hayrides cross Route 7 or on Elm Street for safety reasons. Constable M. Warfle also stated that Route 7 traffic on Friday afternoons is too busy for crossing the road with haywagons.
Whipple Hollow Road traffic
T. Carrara asked about the increased truck traffic on Whipple Hollow Road that was mentioned at the last Board meeting. Constable M. Warfle reported that a few trucks have been stopped and fined for using the road as a short cut and overweight. The truck drivers explain to the police officers that their companies' dispatching systems instruct them to use Whipple Hollow Road which is not 53' rated instead of using Route 7 and the Florence truck route. There are "No Thru Trucks" signs posted on the road at the West Rutland end as well as the Florence end of the road. The overweight fines range from $6,000 to $9,000. The Board's consensus was for the Pittsford officers to continue monitoring Whipple Hollow Road for trucks that have weight violations.
Thomas "Hank" Pelkey made a motion to go into Executive Session for Personnel and Contracts at 7:48PM. Thomas Hooker seconded the motion. The motion was passed unanimously. K. Ramsay was asked to stay.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel and Contracts at 7:48PM. K. Ramsay departed at 8:05PM. The Board came out of Executive Session at 8:35PM.
No action was taken.
Without any further business, the meeting was adjourned at 8:35 PM.
Linda Drummond, Recording Clerk
Thomas "Hank" Pelkey, Chair
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman