Town of Pittsford, Vermont

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Town of Pittsford

Town of Pittsford Select Board Meeting
April 2, 2008


Thomas "Hank" Pelkey opened the meeting at 6:35PM.  Select Board members present were:  Thomas "Hank" Pelkey, Allen Hitchcock, and Thomas Hooker. Joseph Gagnon and David Markowski were absent.  Also present were Kathleen Ramsay, Linda Drummond, Don Nickless, Lee Kahrs, David Rowe, and Tom Carrara.  Randal Adams arrived at 6:40PM.



The Select Board minutes of March 19, 2008 were reviewed, discussed, and approved.



The orders of April 2, 2008 were reviewed, discussed and approved in the amount of $30,957.67.                




Ethics Committee to hold its organizational meeting on April 22, 2008 at 5:30 p.m.


Wastewater Treatment Facility:  the average daily flow from the plant was 136,000 gallons per day in March.  By permit, the annual average daily flow of the plant can not exceed 85,000 gallons per day.  The April 2007 - March 2008 average daily flow was 67,167 gpd; there are 6,800 gpd in outstanding reserve allocations, making the unreserved hydraulic capacity 11,033 gallons per day.


Rutland County Solid Waste District:  Just a note that they are still looking for candidates for a Pittsford Representative and Alternate to the RCSWD.


Railroad Crossings in Florence: VTrans Rail Program Manager Dick Hosking will inspect the Whipple Hollow Road and Fire Hill Road railroad crossings in Florence on Thursday, April 3, 2008, as a follow-up to the Board's letter of concern sent to Hosking in the Fall of 2007


Rutland Regional Transportation Council: As the Alternate for the Rutland Regional Transportation Council, K. Ramsay attended their March 27 meeting.  There was an update on operation of the Rutland/Southern Vermont Regional Airport, and, particularly the increase in number of passengers with the Boston/Cape Air Route.  Ellen Atkinson of the Marble Valley Regional Transit District also announced that the Middlebury/Rutland Bus will add Tuesday and Friday mid day service, and will add bike racks to the buses for the summer.


Omya Thanks: Rob Tikoft expressed thanks to the Board for its editorial in the Rutland Herald on directional signs to Omya.  It was a morale booster to the Omya employees to have that support from the Town.


The House Appropriations Committee"s FY09 proposed state budget bill includes almost exact level funding from last year's figures for highway State aid when all line items for State aid to Towns for highway and bridge funding are considered.


Legislative Bus Trip, sponsored by Omya on April 10, 2008, bus leaves the Rutland Regional Chamber of Commerce at 7:30.  Please let K. Ramsay know if you would like to attend as RSVP is required.


Cost of Paving -The Town of Proctor has received its paving bids for this summer: $80/ton by D & F Paving.  Shawn Erickson thought that the amount of hand work included in Proctor's bid might be inflating the price a bit.  Pittsford budgeted $60/ton for paving.


Randall Park Drainage - Several residents of Randall Park, Shawn Erickson and K. Ramsay met with State Wetlands Biologist Mic Metz on site at Randall Park.  The area to the north of Randall Park is a Class II wetlands, and a state permit would be required to re-establish the drainage ditch that crossed the fields to the east.  A federal permit from the Army Corps of Engineers may also be required. 


West Rutland has paid for the 1960 ladder truck, completing the sale of the truck to them.


Gregory Sharrow of Mechanic Street called to thank Shawn Erickson for a "fantastic job" clearing a down tree on Mechanic Street several weeks ago.  The crew provided the "best service money could buy," Sharrow noted.


The Board signed a Thank you letter to be sent to Robert Young, Jr., President and CEO of CVPS for sharing his perspective on wind power and its relationship to the power grid with the Select Board at their March 19, 2008 meeting.



Discussion was held in regards to the record keeping of the rental equipment which is done weekly.


Recreation Department Update, Including Programs and Fees, Randal Adams, Recreation Director

R. Adams gave a report from the Recreation Committee.  R. Adams recommended to the Committee to keep the Pittsford Recreation fees the same as last year which the Committee supported.  The reasonable rates are to enable local residents to enjoy the Recreation Area.

Season passes have been on the rise since 2005 when the Pittsford Day Celebration was started again.  Twenty more passes were sold in 2007 than in 2006.

The Recreation Committee recommended that Robert Ketcham be appointed Chair and Kathy Shortsleeves be appointed Vice Chair.

Pittsford Day Celebration will be held Saturday, June 28, 2008.  Other programs that the Recreation Department will be sponsoring are the Pittsford Ice Cream Social, swimming lessons, summer day camp, and fishing derby. Currently there are 124 children registered to play baseball and softball this spring which scheduled to begin in two weeks weather permitting.

The Senior luncheons at the Vermont Police Academy have been a remarkable success with an average over the last 8 months of 42 people attending each luncheon.  The senior bus trip to the Paramount Theatre to see the Irish Rovers was sold out.

There are already 18 reservations for the Recreation Area for the summer.  Six out of eight lifeguards will be returning this year.

T. Hooker made a motion to accept the Recreation Area fees which are the same as last year.

H. Pelkey seconded the motion.  The motion was passed unanimously.

H. Pelkey and the Board complimented Randy and the Recreation Department for doing a great job.  The Board has had many compliments on the Pittsford Recreation Department's programs.

R. Adams departed 6:55PM.


Review of Proposed Subdivision Regulations, Including Process and Timeline for Adoption, Don Nickless, Planning Commission Chair


D. Nickless, Planning Commission Chair, stated that the current Pittsford Zoning Regulations do include some subdivision sections but that they are confusing, incomplete, the source of a number of problems.  To address these issues, the Planning Commission drafted proposed subdivision regulations.  The Rutland Regional Planning Commission has reviewed the draft with a few suggestions.  D. Nickless has asked attorney Jack Facey for an estimate to do a legal review of the draft. The Select Board was given a draft to review.  The Planning Commission needs to have complete subdivision regulations in order to do subdivision reviews.  The proposed subdivision regulations conform with the Town Plan and integrates with the current zoning regulations.  D. Nickless reviewed the timeline for adopting the proposed subdivision regulations and comments from the Board will be addressed to the Planning Commission by the end of April.

T. Carrara inquired about perspective Planning Commission applicants.  D. Nickless stated that they would be addressing new membership later in a few weeks.  This is an inopportune time to add new members as there are several large projects underway.  

D. Nickless reported on the new FEMA flood insurance rates maps and regulations which the Town must adopt by June 30, 2008.  The Zoning Regulations will have to be modified to adopt the new flood hazard regulations.  The Rutland Regional Planning Commission has drafted a proposed draft of the regulations to be incorporated into the Pittsford Zoning Regulations and has offered to review the Town's regulations to suggest changes that will effectively adopt FEMA's requirements.



Kendall Hill Road Bridge Repair Funding Update

Discussion was tabled until a full Board is present.


Listers' Office Update

An applicant for the Listers' position, Jack Rogers, presented a letter of interest to K. Ramsay on 4/2/08. He taught a real estate appraisal course and has appraisal experience. He will be asked to submit an application for appointment and will be invited to the next Board meeting for an interview.  Any other applicants will be invited to submit their applications and attend the Board meeting.

The Listers' office is on schedule to submit the Grand List in June.


Management of Town Forest/Sugar Hollow Block

K. Ramsay contacted Jocelyn Frost of the Pittsford Cemetery Association per the Board's request to investigate the possibility of a cemetery in the Town Forest/Sugar Hollow Block area.  J. Frost stated that the Evergreen and St. Alphonsus cemeteries are reaching their capacities.  K. Ramsay will suggest to J. Frost to take recommendations at the Pittsford Cemetery Association's meeting in May for a representative from each cemetery to investigate the possibility of a cemetery in the Sugar Hollow Block area.  Eric Hansen, Town forester, will include the possibility of a cemetery in the management plan for the Town Forest/Sugar Hollow Block. E. Hansen is also working on the Depot Hill Road for logging.K. Ramsay will draft a thank you letter for E. Hansen for all his work on the Town Forest Management.


East Pittsford Ponds Update

K. Ramsay presented to the Board the legal notice for the public sale of Town property. The following parcels in East Pittsford Ponds will be sold to the highest qualified bidder at public sale: Lots 17D & 18D; Lot 20D; Lot 14E.  The minimum bid at the public sale will be $350.  Qualified bidders are only those abutters with parcel lines directly contiguous to the parcels to be sold.  The letter for publication was signed for the Board.



Equipment Purchases for FY08

K. Ramsay brought to the Board's attention $97,000 still under Equipment Rental Expense FY08 budget.  The $97,000 was for purchasing a tractor with arm mower.  The Board had decided to continue to subcontract the work out at this time and defer the purchase. The Board will be reviewing this equipment expense.


Report on Water & Sewer commission Meeting of March 25, 2008

A. Hitchcock reported that the Water and Sewer Commission chose Otter Creek Engineering for the preliminary engineering study portion of the water system upgrade.

The work on the sewer system's inflow and infiltration study is underway by Otter Creek Engineering.


Loan Application for Preliminary Engineering Study for Water System Upgrade

Thomas "Hank" Pelkey made a motion that the Board sign the application for revolving loan funds provided through the Department of Environmental Conservation pursuant to the provisions of 24 VSA Chapter 120.  The loan application is for preliminary engineering for water system upgrades, for the sum of $14,500 for a 5 year 0% interest loan, which will be paid off either as part of a bond issue, if passed, or by the Water Fund, if a bond is not passed for the project. Thomas Hooker seconded the motion.

The purpose of this preliminary engineering study is to: 1). evaluate both the Pittsford (WSID 5225) and Florence (WSID 5226) Water Systems; 2). Identify and prioritize deficiencies of the systems; 3). Identify solutions, evaluate alternative improvements and estimate associated project costs; 4). Look for ways to save costs by coordination with other construction projects; and 5) Identifying funding alternatives and opportunties.  The motion was passed unanimously.


Casella Construction, Inc./Roger & Erma Rowe Gravel Extraction Facility

Discussion was held in regards to a memo received by K. Ramsay in regards to Casella Construction, Inc. and Roger & Erma Rowe gravel extraction facility.  The Board stated that it would be inappropriate to comment on the document until the proposal has been before the Planning Commission and the Zoning Board of Adjustment.


Pittsford Community Corp. (PCC) Planning Grant Proposal

K. Ramsay distributed to the Board the Pittsford Community Corp.'s tree planting planning grant proposal.  The tree planting planning study grant application was submitted to the State by the (PCC).  The Board will write a letter of support for the grant.  PCC is looking for members to volunteer to join the Tree Commission.  PCC will send press releases to local papers and notices for the quarterly Town newsletter.  The consensus of the Board is to support the PCC with this very worthwhile project. 

The Board recessed to the Liquor Board at 7:35 PM.

The Board reconvened at 7:37 PM.


Thomas Hooker made a motion to go into Executive Session for Personnel at 7:37PM. Thomas "Hank" Pelkey seconded the motion.  The motion was passed unanimously.  K. Ramsay was asked to stay.



In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel at 7:37PM.  The Board came out of Executive Session at  8:00 PM.

A motion was made by A. Hitchcock to increase the Town Clerk and Town Treasurer to full salary effective immediately.  T. Hooker seconded the motion.  The motion was passed unanimously.


Without any further business, the meeting was adjourned at 8:02PM.

Respectfully submitted:                 


Linda Drummond, Recording Clerk                                                                                                            

Thomas "Hank" Pelkey, Chair

Allen Hitchcock, Vice-Chair

W. Joseph Gagnon, Selectman

David Markowski, Selectman

Thomas Hooker, Selectman


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