Town of Pittsford
Pittsford Select Board Meeting
Allen Hitchcock called the meeting to order at 6:30 PM. Chairman Thomas "Hank" Pelkey was absent. Select Board member present were Allen Hitchcock, Joseph Gagnon, and David Markowski. Also present were Kathleen Ramsay, Linda Drummond, Hope Rantanen, John Eugair, Nancy Gaudreau, Barbara Pierce, David Rowe, Clarence Greeno, Gretchen Goodman. Tom Carrara arrived at 6:40PM. Lee Kahrs and Josh Marcel arrived at 7:00PM. Constable Mike Warfle and Select Board member Thomas Hooker arrived at 7:10PM. Butch Shaw arrived at 7:25PM.
The Select Board minutes of January 2, 2008 were discussed and approved.
The orders of January 15, 2008 were reviewed, discussed and approved in the amount of $40,205.60. K. Ramsay will check on the CVPS bills for the Bus Plug-in and Caverly accounts.
K. Ramsay will have a comparative analysis on the use of the Clearlane used through 1/31/2008.
TOWN MANAGER'S REPORT
Ethics Board Recruitment
The Ethics Board recruitment for the Conflict of Interest Ordinance is going well with six residents expressing interest in serving the Town in this capacity. A minimum of four more candidates are needed to fill the Board and Alternate positions.
East Pittsford Ponds
The closing on East Pittsford Ponds Lot 12E was held on January 11, 2008 with Patricia McCullough.
K. Ramsay and L. Drummond attended a training workshop on the paperwork and administration of Commercial Driver's License Drug & Alcohol Testing on January 9, 2008.
OMYA Environmental Impact Analysis Work Presentation
The presentation of OMYA's Environmental Impact Analysis Work, a presentation hosted by the Town of Pittsford, has been delayed from February 4th to February 25th, at the request of CLF Ventures, the consultant coordinating the study, due to a delay in presenting the study to the Legislature.
K. Ramsay attended the Legislative Breakfast featuring Governor Douglas on January 14, 2008.
K. Ramsay will report on the towing and repairs to the 550 truck.
Listers' Office Budget Requests for FY08 & FY09
K. Ramsay reviewed the memorandum and spreadsheet sent to the Board and to the Listers in regards to the research she complied on assessing information for comparing various pieces of municipal assessing data for listers from different comparable towns that was requested from the Select Board at the January 2, 2008 meeting for the budget discussion. The information included parcel count, coefficient of dispersion, common level appraisal, budget, cost per parcel, and reappraisal year for selected towns. The Listers submitted a detailed explanation of listers’ services and clarification of expenses FY04 to FY08. The Listers also submitted a Listers' Budget Request.
Discussion followed reviewing the town comparables to the cost per parcel for each town.
Budget requests for FY08 and FY09 were discussed and reviewed.
After discussion in regards to the Listers needing more secretarial support, J. Gagnon made a motion to approve $2800 additional funds for L. Trask, Listers' secretary, to be used at the discretion of the Listers for additional secretarial support in the fiscal year 08(by June 30, 2008) and not to exceed $2800. T. Hooker seconded the motion. The motion was passed unanimously.
Discussion was held on the Listers' compensation of $416 stipend per month per Lister. The discussion was tabled due to interpretation differences in the Lister compensation of stipend versus hourly rate.
Josh Marcell re: Burning Ordinance
K. Ramsay stated that Josh Marcell and Fire Warden Bill Bowman have had interactions during Fall 2007 with burning without a burning permit on several occasions. Fire Chief T. Hooker had sent a letter to J. Marcell stating that if there was another incident with his burning without a permit, and if the Fire Department was dispatched, then the Fire Dept. would levy a fee over $500 to him for fire equipment. A complaint was received that Josh Marcell was burning without a permit and the Pittsford Fire Department responded to the scene. The fire was extinguished and the Fire Department sent a bill to J. Marcell for $750 fee. Warden Bowman sent J. Marcell a violation ticket for that incident for burning without a permit for $100. J. Marcell requested that the two bills be waived as well as the $5 charged each time for the burning permits.
J. Marcell was asked by the Board if he intentionally burned without a permit. J. Marcell responded that he did and had for many years. Constable M. Warfle stated that after responding to a previous complaint that J. Marcell was burning without a permit he explained the Town of Pittsford Burning Ordinance pointing out specifically that it is illegal to burn without a permit. Assistant Fire Chief, Charles Shaw also stated that the illegal burn that the Fire Department responded to which was a smoke complaint and that the Fire Department extinguished contained large logs and was not a small burn pile as required by the Town Ordinance. Assistant Fire Chief Shaw also stated that the illegal burning had been going on for several years with J. Marcell. J. Marcell was informed many times that he needed a permit to burn even when snow was on the ground or not but he proceeded to burn without the required burn permit.
T. Hooker stated that if J. Marcell could follow the rules of the Pittsford Burning Ordinance and pay for permits for one year then the Fire Department would be willing to waive the $750 Fire Department fee. The $100 violation ticket would have to be reviewed by the Fire Warden. The Fire Warden is the Deputy of the State and when the Warden calls the Fire Department to put out a fire, the Fire Dept. has to respond by law. If there is another burning incident without a burn permit and the Fire Dept. is dispatched there will be an additional fee.
The Board will take J. Marcell's request into consideration in Executive Session.
Rutland County Humane Society-Feral Cats
Gretchen Goodman, thanked Pittsford for their commitment and support of the Rutland County Humane Society (RCHS). The Town Health Officer responds to all animal bites to follow through on rabies shots. RCHS has met with Pittsford Animal Control officers and Constable Warfle creating a basis for a good working relationship.
Feral cats are cats that have reverted back to a wild stage and are no longer pets. They can not be rehabbed. RCHS would like to expand the relationship with Pittsford with the Town supporting a feral cat program. The Town citizens run the program using the RCHS's umbrella for liability insurance, administrative funds, and RCHS will provide traps to catch the feral cats. After catching the feral cats, RCHS will have the cats neuterred or spayed, the ear is notched for identification, is given a rabies shot, and then put back into a managed community to be monitored. If the basic problem of kittens being born every year is addressed, it would help control the population. The other option is to kill all the feral cats which has been found to be less effective than feral cat programs, Goodman said. The RCHS will absorb some of the cost of the vets who perform the procedures. Fundraising in the Town would help with the costs. It costs about $35 to $50 per cat to treat.
T. Hooker made a motion to support a feral cat program in Pittsford. D. Markowski seconded the motion. The motion was unanimously passed. RCHS will help train volunteers to trap the feral cats. G. Goodman departed at 8:05 PM.
The Select Board recessed from 8:05 to 8:10PM.
Final FY09 Budget Review including FY08 Budget Report as of December 31, 2007
K. Ramsay gave an updated FY08 Budget report as of December 31, 2007. Revenues and expenditures are looking good in the General Fund. K. Ramsay reviewed and adjusted the group insurance rates, property and casualty insurance rates, and county tax rate to reflect a more accurate projection of the actual amounts will be in FY08. The General Fund was adjusted down $1715.00. The Highway Department was adjusted down $10,376.00 due to change in personnel and insurance costs. K. Ramsay changed all the FY09 budget amounts based on those projections.
The Draft Audit Report for June 30, 2007 has been received from the auditors. There is a $35,000 surplus. There is $248,324 in the unreserved fund balance in the General Fund. Discussion was held in regards to the surplus which may be used to offset the Tax Rate at a later date.
Discussion was held in regards to including the assessment of the fire hydrants in the general fund. The consensus of the Board was to include the fire hydrants in the general fund budget for FY09. K. Ramsay will include the amount in the budget which is approximately $22,000.
Discussion was held in regards to what happened to the Bridge Capital Fund and if all the monies were dispersed on previous bridge projects. The Board consensus was the need to replenish the bridge capital fund especially with the need for repairs on the Kendall Hill Road Bridge. K. Ramsay will report on the bridge capital fund and include $25,000 per year to rebuild the fund.
The West Creek Road project is included in the unreserved fund balance appropriation for $175,000. The paving for the project is included in the budget.
Equipment Rental includes the purchase of the Tandem Dump Truck fully equipped per requested by the Highway Department. Discussion was held on the truck purchase.
Water and Sewer Commission reviewed the expenditures and will be coming back to the Board with their recommendations for increasing revenues pertaining to user rates.
Annual Town Meeting Warning
The Board consensus was to go with the option 2 which would list the Maclure Library and the Bowen-Walker Fund separate as individual articles on the Annual Town Meeting Warning for special appropriation increase requests. The other special appropriation smaller increase requests will be grouped together in one article.
K. Ramsay will also add the Town Clerk and Town Treasurer to the list of officers to be voted on by ballot on March 4, 2008.
Annual Certificate of Highway Mileage
The Board signed the annual certificate of highway mileage noting that there are no changes from last year's mileage. The certificate will be mailed to the Agency of Transportation, State of Vermont, Policy & Planning Division-Mapping Unit.
Report on Water & Sewer Commission Meeting of January 8, 2008
D. Markowski and K. Ramsay stated that the meeting went well. The Commission reviewed the budget and issued an RFP for preliminary engineering proposals. The Commission will be coming to the Board after Town Meeting to propose rate adjustments for sewer and water. One proposal will be to increase hookup service fees to insure proper hookups to the mains and generate revenues by the users.
Appointment Applications for Fire Warden and Assistant Fire Warden
The Board signed the appointment applications for William Bowman, Fire Warden and Dennis Duby, Jr. as Assistant Fire Warden which will be submitted to the Agency of Natural Resources, VT Dept. of Forests, Parks and Recreation. Dennis Duby Jr.'s appointment will commence July 1, 2008 and terminate on June 30, 2013. William Bowman's appointment is present until June 30, 2008 and reappointment from July 1, 2008 until June 30, 2013.
Slate of Fire Department Officers
K. Ramsay read the new slate of Fire Department officers: Thomas Hooker, Fire Chief; Charles Shaw, Assistant Fire Chief; William Hemple, Captain; Thomas Shannon, Captain; Bernard McMahon, Lieutenant; Todd Hemple, Lieutenant for the Board's recognition.
T. Hooker made a motion to go into Executive Session for Legal & Personnel at 8:35PM. D. Markowski seconded the motion. The motion was passed unanimously. K. Ramsay and Charles "Butch" Shaw were asked to stay.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Legal and Personnel at 8:35PM. Charles Shaw departed at 8:45PM. The Board came out of Executive Session at 9:03PM.
Joe Gagnon moved that the Select Board waive the $750 charge for the Fire Department's response to Josh Marcell's unpermitted fire on December 9, 2007, after a one year period of Josh Marcell's full compliance with the Town of Pittsford's Civil Ordinance Regulating the Burning and Disposal of Solid Wastes. If Josh Marcell has no additional violations of the Town's burning ordinance before December 8, 2008, the $750 charge will be waived. If the Fire Department is called to an unpermitted burn (or burns) by Josh Marcell before December 8, 2008, the $750 charge for Fire Department's response on December 9, 2007 will apply, as well any additional charges that may apply for the Fire Department's future responses, and any penalties imposed under Town's Civil Ordinance Regulating the Burning and Disposal of Solid Wastes will also apply.
David Markowski seconded the motion, which was approved with three members in favor (Gagnon, Markowski and Hitchcock), one member absent (Pelkey) and one member recused (Tom Hooker).
Without any further business, the meeting was adjourned at 9:12PM.
Linda Drummond, Recording Clerk
Thomas "Hank" Pelkey, Chair - ABSENT
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman