Town of Pittsford, Vermont

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Town of Pittsford Select Board Meeting
September 5, 2007

Thomas "Hank" Pelkey opened the meeting at 6:55PM.  Select Board members present were:   Thomas "Hank" Pelkey, Allen Hitchcock, Joseph Gagnon, David Markowski, and Thomas Hooker.    Also present were Kathleen Ramsay, Linda Drummond, Lee Kahrs, and Charles "Butch" Shaw.  Michael Warfle arrived at 7:35PM.




The Select Board minutes of August 15, 2007 were approved.

The Select Board minutes of August 22, 2007 were approved.



The orders of August 31, 2007 were reviewed, discussed and approved in the amount of $23,517.00.                 



Kathleen Ramsay reported on the following:


K. Ramsay represented the Town at the hearing on OMYA's application for an ACT 250 Permit which was held today, September 5, 2007, for a dewatering facility at the Pittsford Municipal office.  The testimony at the hearing focused on the existing tailings management process, water quality, water conservation issues, and noise.  The hearing was recessed and there will probably be some filings requested from both parties by the ACT 250 commission report.


K. Ramsay met with Wade Masure from VLCT on property insurance loss control.  Discussion was held in regards to Pittsford's loss control measures, including establishing an employee safety committee.  They discussed the Town joining VLCT Health Trust's Leader Program, which offers incentives to municipalities for sponsoring wellness programs and to employees for participating in wellness programs.  This can be done using existing staff to encourage wellness within the Town's policies.  With a modest employee wellness program in place, the Town could be eligible for a rebate of 1% or approximately $1,000 on the Town's health insurance.  VLCT, in partnership with CIGNA, see improving employee health as one way to contain health insurance costs in the future.


K. Ramsay attended on line the Vermont Housing and Community Affairs workshop on Fair Housing and Local Land Use.  This is a pre-requisite for applying for many state grants including Community Development Block grants which could be a source of funding for the Town's water system upgrade. 


On September 12, 2007 at 6:30PM, the Pittsford Select Board will host a meeting with the Agency of Transportation Secretary Neale Lunderville and Agency of Commerce and Community Development Secretary Kevin Dorn regarding economic development, business retention, and infrastructure needs.


On September 19, 2007 at 6:30PM, the Pittsford Select Board will meet with State officials regarding the citing criteria and process for work camps.


Due to the recent storms, extra demands have been placed on the Fire, Police, and Highway Departments cleaning up with about 15 hours of extra time.  



There was none.


The Select Board recessed as the Select Board and convened as the Water Board at 7:00 PM.

The Select Board reconvened 7:15PM.


The Select Board recessed as the Select Board and convened as the Sewer Board 7:15PM.

The Select Board reconvened at 7:22PM.


Report on Traffic & Speed Counter on Sangamon Road

Rutland Regional Planning Commission (RRPC) sent their report to the Board on the Sangamon Road Traffic & Speed Counter. Based on the data recorded by the traffic and speed counter on Sangamon Road between Camps Sangamon and Betsy Cox between 8/3/07 and 8/16/07, the RRPC concluded that "...The current speed limit of 35 mph seems reasonable and within the statutes."  Dr. McGarry called requesting a copy of the report and asked about the preliminary findings.  He stated that there had not been a reduction in the speeding since the traffic counters were on Sangamon Road.


Streetlighting on Route 7, north of St. Alphonsus Church

Rod Drown called to clarify that his request, on behalf of St. Alphonsus' parishioners, is for a new streetlight fixture, not the repair of the existing fixtures.  The Board will consider the request for a new streetlight once CVPS provides estimates of the cost of a new fixture and monthly fees for a streetlight.  The Board will drive to the site tonight to see how dark the location is between St. Alphonsus Church and the Greeno property.


East Pittsford Ponds - Discussion of timeline & sales terms

K. Ramsay reviewed with the Board the Town owned parcels in the East Pittsford Ponds development.  (1)  The Board agreed to honor the existing agreement with Mrs. McCullough by selling to her the adjacent parcel for $350. (2)  Discussion was held in regards to Lot 39G, a Town owned parcel, with adjacent parcels on both sides owned by David Flanders assigned by the Town Listers at $900. Historically there has been money spent on legal and advertising fees to sell the Town properties with little interest.  D. Markowski made a motion to sell David Flanders Lot 39G for $350. A. Hitchcock seconded the motion.  The motion was passed unanimously.  (3)  The consensus of the Board was to sell Town owned parcels in the East Pittsford Ponds development with clear title at public auction for abutters only, with minimum bid of $350 per parcel.  Attorney Peter Cady is handling the title work for these transactions.  


West Creek Road Wetlands Delineation-Award Consultant Contract

K. Ramsay presented the two proposals for the West Creek Road Wetlands Delineation that were received. 1.  Pioneer Environmental for $5,000, plus the cost of preparing the Army Corps Permit, if necessary, and 2.  Bannon Engineering for $5,500, including the cost of preparing the Army Corps Permit.  D. Markowski made a motion to accept the Bannon Engineering proposal not to exceed $5,500 for the W. Creek Road Wetlands Delineation Permit.  A. Hitchcock seconded.  The motion was unanimously carried.


Signature of Ordinance Regulating the Outdoor Storage of Junk & Junk Vehicles, which went into effect 8.19.2007

The Board signed the Outdoor Storage of Junk & Junk Vehicles Ordinance which went into effect August 10, 2007. 


Allen Hitchcock inquired about the progress on an updated blue book from the Lister's office.  The Board had requested a new blue book in June 2007 after reappraisals had been done.  K. Ramsay will check with the Listers in regards to this matter.



Request for Private Road Name by Martin & Lynn Markowski - Bella Vista

T. Hooker made a motion to accept Martin & Lynn Markowski's request to name their private road, located off US Route 7 at the top of Slausson Hill, to Bella Vista. A. Hitchcock seconded the motion.  The motion was passed unanimously.


Award Fuel Bids for 2007/2008.  Discussion of Propane Tank Ownership vs. Rental

Discussion was held in regards to purchasing a number of above ground tanks for propane for the Town.  The current bidders will exchange the tanks for no extra charge.

Two firms submitted bids as follows for fixed prices for fuel 2007/2008: 

Ultramar 15,000 gallons of Low Sulfur Diesel $2.74/gal; 1,500 gallons of Off Road Diesel  $2.55/gal.; 6,000 gallons of #2 heating fuel; 3,500 gallons of propane  $1.85/gal.

Proctor Gas  3,500 gallons of propane  $1.899/gal.


Allen Hitchcock made a motion to accept Ultamar/Fuels by Keiths 2007/2008 fuel bid at the above fixed prices.  J. Gagnon seconded the motion.  The motion was passed unanimously.


Expanding Web Site - Local Facilities, Attractions, & Linkages to Businesses

The Planning Commission suggested expanding the Town Web Site to include local facilities, attractions, and linkages to businesses.  The Planning Commission volunteered to compile the additional information requested for the web site.  The web site is large enough to accommodate more information.  The Planning Commission volunteers would submit information electronically to Linda Drummond for formatting, if necessary, and then L. Drummond would forward to Web Site Administrator Janet Mondlak at no additional charge to the Town.  The Board endorsed the Planning Commission's suggestion for enhancing the Town's web site to include local tourist attractions and resources, as well as business listings and a map of attractions and businesses.


Constable Mike Warfle-Cruiser Update

Earlier in the meeting, the Board discussed that both cruisers could be on the road during emergencies, special events, and from time to time for special patrols, at the discretion of the Constable.  The 4-wheel drive cruiser will be saved for winter use.  M. Warfle arrived at 7:35PM.  At the end of the meeting, he reported that the new cruiser’s cell phone arrived September 4, 2007 and is fully equipped and on patrol.  In August, about $6,000 traffic tickets were written compared to an average of $2,000 to $3,000.  He expressed the need to have both cruisers on once in while for both safety reasons for the community as well as maintenance of the vehicles.  If there is a special patrol that is requested by the Board, then two cruisers will need to be on patrol.  The Board requested that M. Warfle include the number of hours used by a second vehicle on his monthly report.


The Select Board recessed as the Select Board and convened as the Liquor Board 7:49PM.

The Select Board reconvened at 7:50PM.


Thomas "Hank" Pelkey made a motion at 7:50PM to go into Executive Session for Personnel, Contracts, and Litigation.  Thomas Hooker seconded the motion.  The motion was passed unanimously.  Kathleen Ramsay and Charles "Butch" Shaw were asked to stay.


In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel & Contracts & Litigation at 7:50PM.  The Board came out of Executive Session at 8:20PM.


It was the consensus of the Board to grant authority to Fire Chief Thomas Hooker to start negotiations on a replacement ladder truck for the Fire Department.


Without any further business, the meeting was adjourned at 8:21PM.

Respectfully submitted:                      

Linda Drummond, Recording Secretary

Thomas "Hank" Pelkey, Chair

Allen Hitchcock, Vice-Chair

W. Joseph Gagnon, Selectman

David Markowski, Selectman

Thomas Hooker, Selectman


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