Town of Pittsford
Select Board Meeting
Thomas "Hank" Pelkey opened the meeting at 6:30 p.m. Select Board members present were: Allen Hitchcock, Joseph Gagnon, and Thomas Hooker. David Markowski was absent. Also present were Michael Balch, Linda Drummond, Kathleen Ramsay, Tom Carrara, David Rowe, Chuk Pitts, Helen McKinlay, Michael Warfle, and Lema Carter. Margaret "Peg" Flory arrived at 6:50PM. Odell Johnston arrived at 7:05PM. Gordon Delong and Barbara Pierce arrived at 7:10PM.
The Select Board minutes of May 16, 2007 were reviewed and discussed. A. Hitchcock questioned the statements under Public Comment in regards to T. Carrara's question about M. Balch's vacation and comp time. Verification of the statement made at the meeting will be done by reviewing the audio tapes. Verification of M. Balch's vacation and comp time benefit will be in executive session by reviewing his contract. A. Hitchcock also questioned his own statement made under Old Business. A. Hitchcock said that he did not bring up a motion to rescind the previous motion but asked for discussion. The tapes of the meeting of May 16, 2007 will be reviewed to verify what was written in the Draft Select Board Minutes from the May 16, 2007 meeting.
The orders of June 6, 2007 were reviewed, discussed and approved in the amount of $36,769.46.
TOWN MANAGER'S REPORT
Mike Balch reported on the following:
Consideration of the Trash Ordinance will be at the next meeting.
The Town Office received a call from the Rutland County Humane Society that they were unable to attend the meeting tonight.
Three bids were received today for purchasing the Recreation Department's Simplicity mower. The highest bid was from Bruce Babcock for $1648.55. The other bids were $1506 and $1255. Last year the bid was $850.
The mower is being sold as is. The bid offer will be taken into consideration under New Business.
There is a dog issue in regards to an unprovoked dog bite that happened this week. The dog in question has bitten before. The dog was taken to the Eastwood Animal Clinic by the owner for an examination. The dog's shots had expired on 4/24/07. The vet stated that the dog was healthy and under the State of Vermont law could not be euthanized. Constable M. Warfle contacted Bob Johnson the State vet and oversees the vets in the State and explained that the dog, unprovoked, has bitten 5 times and has chewed through several harnesses. The dog's owner and the victim have given permission to euthanize the dog. The dog will be in quarantined for 10 days and euthanized on June 18, 2007.
M. Balch requested discussing an ongoing criminal investigation of an act against the Town in Executive Session.
M. Balch and Shawn Erickson met with Thomas Bushey this week in regards to the drainage issues at Randall Park. M. Balch has a meeting on June 7, 2007 with two CVPS representatives, Bruce Babcock, and Shawn Erickson at Randall Park to review the drainage issues.
The Listers were sent the memo indicating that they may use additional hours within listers' clerk's budget for FY 2007. Also the Listers are to work with the RRPC mapping staff to define the Town’s mapping requirements and bid specifications.
Fire Warden Bill Bowman is unable to attend this meeting.
D. Nickless has made the request to the Rutland Regional Planning Commission to conduct a traffic study on Arch Street.
Dr. McGarry was sent a letter and a copy of the Sangamon Road speeding report.
M. Balch spoke with Tim Raymond at ANR, Water Supply Division to request written confirmation of agency acceptance of the Financial Plan and also followed it with an e-mail on May 23, 2007.
The Water Supply Division is ready to issue a permit with all the conditions included in it.
H.022 civil enforcement bill is on the floor of the House and has been read once on 1/09/07.
The Board was given a report on the planning grant for the Kendall Hill Road Bridge engineering. M. Balch has spoken with AOT Policy and Management regarding both the Town Highway Bridge Program and the Town Highway Structures Program. The funds spent on engineering prior to the grant application can be included in the grant. The Town Highway Bridge Program could be as high as 90 to 95% reimbursable. The Town Highway Structures Program has a maximum grant amount of $175,000.
A letter was written on May 30, 2007 to AOT requesting signage and painting of crosswalks on Route 7 in Pittsford.
M. Warfle is working on the dog complaint addressed at the Board meeting on May 16, 2007. A report to the Board will be submitted after his investigation.
The Transfer Station has not been complying with the recently adopted Town Burn Ordinance. M. Balch asked for direction whether to have Charlie Rivers stay with any burning brush. The Board agreed to have C. Rivers stay if necessary. It was suggested that the burn piles be separated into smaller piles which could be extinquished by 7:00 PM. per the ordinance. S. Erickson was instructed for the transfer station to comply with the new Burn Ordinance.
M. Balch wrote a letter to the Planning Commission referring to the Town Plan being sent back to the Commission for minor revisions.
An analysis and supplemental memo was given to the Board in the evaluation of the Kendall Hill Road Bridge engineering proposals. The low bidder put some constraints around their assumptions and defined the assumptions and then at the Town's request quantified the assumptions.
The higher bidder has no constraints. M. Balch would like direction under Old Business.
T. Carrara asked if there was a Rabies Clinic in Pittsford this year. T. Hooker responded that the Humane Society contacted him to use the Fire Station for a clinic but cancelled. Other towns in the county are holding Rabies Clinics.
T. Carrara asked for clarification of comp time. H. Pelkey stated that comp time is time off in lieu of overtime pay for hours worked over 40 hours a week. In Executive Session, the Board will review M. Balch's contract for comp time.
T. Carrara asked if Bruce Babcock has installed additional water meters lately. M. Balch stated that he has not in the last few months due to other daily commitments. T. Carrara asked for copies of GASB 34 report, B. Babcock's time sheets, and a copy of M. Balch's contract. T. Carrara's requests need to be in writing and addressed to the Town Manager.
The Select Board recessed as the Select Board and convened as the Water Board at 6:53PM.
The Select Board reconvened 6:55PM.
The Select Board recessed as the Select Board and convened as the Sewer Board 6:55PM.
The Select Board reconvened at 7:00PM.
Consider Kendall Hill Road Bridge Engineering
The Board tabled making a decision until the next meeting as D. Markowski was absent.
M. Balch asked the Board to note that Dubois & King amount is $77,403.00 The two conditions they put on the bid created an additional potential of $14,550.00, totaling $91,953.00 with all of the provisions met. This amount includes 26 visits to the site and Dubois & King defines the amount for more visits. Stantec's price is $109,998 with undefined considerations. M.Balch reviewed the proposals and the scope of work with the Board. To apply for a grant, the engineering process must start to get an estimated price in order to put in the amount for the grant request. M. Balch asked State Representative Margaret "Peg" Flory how long the wait is when applying and acceptance for the Town Highway Bridge Grant Program. Rep. Flory will find out the timing for grants next week. She commented that additional money has been put into the program to speed up projects. Another option she mentioned is the Governor's Highway Safety Fund which has restrictions. The Fund is strictly for projects that qualify as unplanned safety issues. This Fund is used the least as it has the restrictions.
A.Hitchcock suggested the Listers put out a new blue book on all the new reappraisals that were sent out in May. A letter of explanation from the Listers' office was written June 4, 2007 after Town of Pittsford Select Board Meeting June 6, 2007 many property owners called and stopped in their office needing an explanation of the reappraisal of their property with changes in their values. A. Hitchcock made a motion that the Board make a request to the Listers that at the end of this current cycle of reappraisal to send out a listing of all the properties and their reappraisals to all the Town property owners similar to the blue book after last year's town wide reappraisal. T. Hooker seconded the motion. Discussion was held about the expense and whether there is money in the Listers' budget. The motion was unanimously carried.
Consider Access/Right of Way Permit David & Helen Buzzell
T. Hooker made a motion to grant the access/right of way permit to David & Helen Buzzell of 532 Kendall Hill Road provided they comply with Shawn Erickson's requirement. J. Gagnon seconded the motion. The motion was passed unanimously.
Consider Access/Right of Way Permit John & Sally Eugair
A.Hitchcock made a motion to grant the access/right of way permit to John & Sally Eugair for 2402 Fire Hill Road subject to the requirements S. Erickson has noted. T. Hooker seconded the motion. The motion was passed unanimously.
Consider Purchase of Police Cruiser
The current police cruiser is a 4-wheel drive 2003 Ford Explorer with 76,000 miles.
Constable Michael Warfle received three bids for a new police cruiser. Foster Motors submitted the low bid for a 2007 Dodge Charger police package for $19,871.00(State bid). Additional equipment that is needed is approximately $4,000. The list price for the Charger is $28,000. There are funds available for a new cruiser in the Replacement Cruiser Fund. M. Warfle asked the Board to consider the purchase of the new cruiser and to also consider keeping the Explorer for the winter time and as an extra vehicle for special occasions and emergencies. Discussion was held in regards to the benefits for having two vehicles as well as preserving the Explorer by using it mostly in the winter time. T. Hooker made a motion to accept Constable Warfle's proposal to purchase the 2007 Dodge Charger police package for $19,871.00 from Foster Motors and to purchase the additional equipment discussed as needed approximately $4000 to $5000. A. Hitchcock seconded the motion. There were no no votes. The motion was unanimously carried.
Consider Funding Request from Lothrop School Board
Odell Johnston gave an overview of the plans of the Lothrop School Board for the Town Hall and the school to bring up to ADA standards. Also to put a new office in the main building that would allow a staff member to view all visitors entering the building. These projects would be approximately $330,000. The amount will be for the engineering and the construction for the projects. The funds the School Board are requesting are from the Burditt Fund interest only. Discussion was held in regards to the funds available. The Select Board will continue discussion on the funding request at the next Board meeting with all Board members present as a full Board must vote unanimously to use the Burditt Fund interest as well as the full Lothrop School Board. Odell Johnston is invited back to continue the discussion at the next full Select Board meeting.
Odell Johnston departed at 7:28PM.
Consider Giving Memento to Former Town Clerk
T. Hooker made a motion for the Board to present to Former Town Clerk Gordon Delong as a gift and memento the roll top desk in the Town Clerk's office for his many dedicated years of service. A. Hitchcock seconded the motion. The motion was passed unanimously. Gordon Delong expressed that would be a wonderful gift and it would mean a lot to him.
Representative Margaret "Peg" Flory read the H.C.R.159 Concurrent House Resolution from the State of Vermont House of Representatives General Assembly congratulating Gordon Delong on the completion of his exemplary career as Pittsford Town Clerk - Treasurer offered by Representatives Flory of Pittsford and Acinapura of Brandon and Senators Carris, Maynard and Mullin. The Secretary of State sent a copy of this resolution to Gordon Delong and the Pittsford Select Board. After a standing ovation, Gordon Delong was very pleased with his gifts and expressed his appreciation. H. Pelkey said that on behalf of the Board it was our pleasure in giving the desk as a token of appreciation and the Board’s pleasure in seeing the State present Gordon with the resolution. The whole Town owes Gordon thanks for many years of service.
Peg Flory, Helen McKinlay, Chuk Pitts, Gordon Delong, Barbara Pierce, and Lema Carter departed at 7:35 PM.
Consider Recreation Mower Bids
The 2002 Simplicity riding lawn mower bids were reviewed. Bruce Babcock was the high bidder at $1628.55. T. Hooker made a motion to accept Bruce Babcock's bid of $1628.55 for the mower.
Hitchcock seconded the motion. The motion was unanimously carried.
The Select Board recessed as the Select Board and convened as the Liquor Board at 7:37PM.
The Select Board reconvened at 7:40PM.
H. Pelkey made a motion to go into Executive Session for Criminal Investigation at 7:41PM. T. Hooker seconded the motion. The motion was passed unanimously. Michael Balch, Michael Warfle and Kathleen Ramsay were asked to stay.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Criminal Investigation at 7:41 PM. The Board came out of Executive Session at 8:25PM.
No action was taken.
Without any further business, the meeting was adjourned at 8:26PM.
Thomas "Hank" Pelkey, Chair
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman - Absent
Thomas Hooker, Selectman