Town of Pittsford Select Board Meeting
April 4, 2007
Thomas “Hank” Pelkey opened the meeting at 6:31 p.m. Select Board members present were: Joseph Gagnon, David Markowski, Allen Hitchcock, and Thomas Hooker. Also present were Michael Balch, Linda Drummond, Tom Carrara, and Rob Howland.
The Select Board minutes of March 21, 2007 were reviewed, discussed, and approved.
The orders of were reviewed, discussed and approved in the amount of $109,368.71.
TOWN MANAGER'S REPORT
Mike Balch reported on the following:
Fred Duplessis couldn't make it to the meeting tonight because of a snowstorm. He will attend the May 2, 2007 meeting. He will send out the management letters so that the Board can review them before the meeting. Sullivan & Powers Co. waived approximately $1500 in fees for extra work above the contract done on the audit and GASB-34.The Town has been billed for a utility relocation agreement with the State from 1999 for $16,350.00. M. Balch has asked the State twice to send a copy of the agreement to make sure that the Town agreed to pay for the repaving, manholes, and control boxes back in 1999. The State billed the work only about 6 months ago for the first time and M. Balch has been trying to obtain a copy of the agreement.
Aria Brissette, the Town Zoning Administrator, gave her 60 day notice. She would like to continue but she can not due to personal time restraints.
The utilities of Section 3 of the Route 7 project have been mapped except the water lines which need to be laid out. M. Balch spoke with Tom Nesbitt of Stantec who in turn spoke with Ken Upmal the manager on the job and for $500 additional to the original contract with Stantec, he can lay out the water lines so the State can go ahead with their easements. M. Balch approved the $500 to lay out the water lines on Section 3 of the Route 7 project from Plains Road to Kendall Hill Road.
M. Balch is working on the recertification of Transfer Station and has received some information from the Solid Waste District.
A temporary assistant has been hired to help Helen McKinlay in the Town Clerk's office through Kelly Services starting Monday, April 9, 2007.
The police cruiser went in for repairs at G. Stone Motors as it was popping out of reverse. The transmission was full of metal. A factory remanufactured transmission was installed as well as front end work with an estimated cost of $3500. The cruiser has 72,000 miles. Discussion was held in regards to the next cruiser the Town purchases.
M. Balch will draft a lease of the Town owned parcel to the Carpenters to include a one year automatic renewal unless written notification at least 30 days prior to expiration date with $1 per year rent and the area to be limited to historically so used parcel.
In regards to the Blittersdorf and Patch easements and rights of way needed to extend the Town sewer line to the rear of the Patch property parallel to Route 7, M. Balch spoke with Mr. Patch Friday, March 23, 2007. Mr. Patch stated that he had changed his mind about allowing a sewer line across his back yard; but would allow it across his front yard and to his back yard along his northern side line. That approach would delay the proposed improvement until segment 2 of the Route 7 project is more fully designed.
A Fire Hydrant fee plan was included in the Board packet.
M. Balch spoke with Michael Fraysier, the Director of State Lands, Agency of Natural Resources, Department of Forests, Parks, & Recreation and he will be attending the Board meeting April 18, 2007 to review and give any additional information in regards to the proposed sale of the Robert Forrest property.
A letter stating the Board's decision regarding the proposed improvements to the Goat Farm Road along with the cost estimate was sent to all interested parties.
A letter of support for the fish hatchery name change was sent out March 29, 2007.
A letter of support for the two statutes S22 & H42 was sent out to the legislators April 4, 2007 giving the Board’s reasons that had been discussed at earlier meetings.
The Conflict of Interest Ordinance with the approved word change has been posted and published as required.
M. Balch has solicited bids for the engineering evaluation of the Kendall Hill Road Bridge work and a copy of the Request for Proposal is in the Board's packet.
M. Balch researched the appropriateness of Linden Heights per Marie Pomainville’s request for use as a private road name in Town and found no conflicts to using the name.
A. Hitchcock asked T. Hooker about the use of the fire hyrants. T. Hooker stated that the hydrants are used often directly for fires within the system or for filling trucks for fires outside the system.
T. Carrara asked about the wear and tear on the cruiser. The cruiser has a lot of stop and starting and multiple drivers. Maintenance is done regularly on the cruiser. The cruiser replacement fund has approximately $30,000. Discussion was held to looking into a new cruiser and also holding unto the current cruiser as a back up vehicle.
T. Carrara inquired about the $6 million bond for the Route 7 project and what the amount of interest would be. M. Balch stated that the amount of interest will depend on the financing vehicle used at the time of the bond.
Rob Howland from Noble Environmental Power updated the Board on the Grandpa's Knob Windpark. Representatives of Noble have met with all Select Boards in the five towns that would be involved, met with the Legislative caucus of Rutland County, attended Town meetings in each town, and starting to gear up for the spring and summer period for environmental studies including bird and bat habitat. He will be back with further updates. R. Howland departed at 7:00PM.
The Select Board recessed as the Select Board and convened as the Water Board at 7:00PM.
The Select Board reconvened 7:11PM.
The Select Board recessed as the Select Board and convened as the Sewer Board 7:12PM.
The Select Board reconvened at 7:17PM.
Meet with Certified Public Accountant regarding FY2006 audit
Meeting has been rescheduled for May 2, 2007.
Consider Marie Pomainville's request naming private road Linden Heights
D. Markowski made a motion to accept Linden Heights as the name for Marie Pomainville's private road. J. Gagnon seconded the motion. The motion passed unanimously.
M. Balch will write a third letter to District 3 to look at the railroad tracks on Whipple Hollow Road.
A. Hitchcock recommended complimenting the police officers for doing a good job. In reviewing the police crime statistics, it shows the crimes are substantially below last year's. When M. Balch came to Pittsford, the amount collected from traffic tickets was about 30%. Now the Town is collecting about 50% of the traffic tickets.
Consider Bridge Inspection Reports
H. Pelkey read the statement at the top of the signature page: "The bridge inspection reports for those structures inspected during calendar year 2006 have been received, reviewed, and shared with those individuals charged with upkeep of the structures." The Board members signed the document.
Consider Annual Financial Plan-Town Highways
H. Pelkey read the statement at the top of the signature page: "We, the Legislative Body of the Municipality of Pittsford certify that funds raised by municipal taxes are equivalent to or greater than a sum of at least $300.00 per mile of Class 1, 2, and 3 Town Highway in the municipality. (19 V. S. A. 307) The Board members signed the document.
Consider Calcium Chloride Quotes
S. Erickson submitted three quotes for calcium chloride a truckload approximately 20 tons which is about a two year.
Chemical Solution, Inc. was the lowest of the quotes. T. Hooker made a motion to go with Chemical Solution, Inc. at $338.00/ton delivered 21.6 tons. A. Hitchcock seconded the motion. The motion was unanimously carried.
The Select Board recessed as the Select Board and convened as the Liquor Board at 7:32 PM.
The Select Board reconvened at 7:32 PM.
D. Markowski wanted the highway crew to be commended on the good shape the Town dirt roads are in during this mud season.
The new highway truck has arrived. The old truck will go out to bid.
A. Pelkey made a motion to go into Executive Session for Personnel and Legal. T. Hooker seconded the motion. The motion was passed unanimously.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel and Legal at 7:35 PM. M. Balch was asked to stay and all others departed. A. Hitchcock and M. Balch departed at 7:50PM. The Board came out of Executive Session at 8:12 PM.
D. Markowski made a motion to accept the negotiations settlement on Stephen Hitchcock's tax appeal. J. Gagnon seconded the motion. The motion was passed unanimously 4 to 0 with A. Hitchcock recusing himself from all discussion and voting.
Without any further business, the meeting was adjourned at 8:15PM.
Linda Drummond, Recording Clerk
Thomas "Hank" Pelkey, Chair
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman