Vice-Chairman, Allen Hitchcock opened the meeting at 6:30 PM. Select Board members present were: Allen Hitchcock, Joseph Gagnon, David Markowski, and Thomas Hooker. Thomas “Hank” Pelkey was absent. Also present were Michael Balch, Linda Drummond, Bruce Babcock, and Chuk Pitts. Tom Carrara arrived at 6:45. Tom Nesbitt arrived at 7:00PM.
The Select Board Dog Hearing minutes of January 9, 2007 were reviewed, discussed, and approved.
The Select Board Special Meeting minutes of January 16, 2007 were approved.
The Select Board minutes of January 17, 2007 were reviewed, discussed, and a correction was made to the Board members attendance as D. Markowski was absent not present at that meeting. The minutes were approved as corrected.
The Water Board minutes of January 17, 2007 were approved.
The Sewer Board minutes of January 17, 2007 were approved.
The Select Board Special Meeting minutes of January 24, 2007 were discussed and approved. A. Hitchcock requested a reconsideration of the wording of the resolution. D. Markowski suggested that the reconsideration be tabled and discussed when there is a full Board present as H. Pelkey may have some insight into the wording. M. Balch was instructed to put on the agenda for the next Board meeting February 21, 2007 reconsideration of Forrest resolution from meeting on January 24, 2007.
The orders of February 7, 2007 were reviewed, discussed and approved in the amount of $68,507.23. D. Markowski inquired about the amount spent on Clearlane on this order. M. Balch checked with Shawn Erickson and the salt shed has 200 ton of Clearlane at this time.
TOWN MANAGER’S REPORT
Mike Balch reported on the following:
The Constables Department has testimony to add to the Buro/Grant dog hearing. On February 21, 2007 the dog hearing will reconvene to receive the testimony and the dog hearing will be put on the Board’s agenda.
Charlotte Dayton, the bus coordinator for the school district, called M. Balch to inquire if the Town would allow buses to be parked behind the Town Office building on Plains Road. M. Balch suggested that she send a letter to the Board after she had addressed the issue with the transportation committee.
M. Balch received an e-mail today from the accountants stating the audit was final. They will be sending bound copies. GASB34 is in place and complete.
The Selectboard received a letter from William Johnson, Director of Property Valuation and Review Division, Vermont Department of Taxes acknowledging the Town’s request for redetermination for the values established by their Division. The Town will be revalued.
In response to T. Carrara’s inquiry into the posting of agendas, the Select Board meeting notices are posted in three places as per Statutes which are the Pittsford and Florence post offices and the Town Office. For a change in ordinances and for bonding the notices have to be placed in five places one of which is Keith’s Country Store. The notices are also on the Town website.
J. Gagnon asked how many times a month the website is visited. M. Balch will look into the number of visits for the website.
M. Balch will meet with T. Bushey and S. Erickson at a later date when the weather is better to look over the Randall Park drainage issue.
M. Balch responded to the funding requests from Vermont Trails and Greenways Council and the Poultney Mettowee Watershed Partnership.
D. Markowski inquired about the sewer bagging system and if there had been a response from Proctor. A. Hitchcock stated there had been no response and that maybe the Board should advertise the bagging system.
The cost information received in regards to moving the blue storage tank was $90,000 and it would have to have a new base ring. Bruce Babcock suggested utilizing the 97,000 gallon tank as a sludge storage backup tank. Discussion was held about other uses for the tank and the costs that would be incurred.
T. Carrara requested that the meeting notices be posted at Keith’s Country Store. Discussion was held in regards to the number of places that are required by State statute which is already being met with three posting locations: Pittsford Post Office, Florence Post Office, and the Town Office. Also the meeting notices are being posted on the Town website. As mentioned earlier in the meeting, when Town ordinances are changed or there are bond issues then five locations need to have postings and Keith’s is one of the locations.
B. Babcock mentioned that in the past when buses were parked out back all the time, there was a problem with the diesel fumes coming through the Town office ventilation system. There is no longer any electrical hook up outside out back for the buses to be plugged in.
Chuk Pitts from the Lothrop School Board was asked where their meeting notices were posted. He stated that the notices are in a neutral designated area of the school. He mentioned that the OVUHS bond issue literature will be sent out shortly with a Plan A and Plan B with Page 6 & 13 addressing questions on how it will affect the average family. The OVUHS Annual Meeting is February 28 at the OV Auditorium. A. Hitchcock stated that the entryway at OVUHS needs to be reconstructed for security reasons.
T. Carrara asked if any Board member knew what repairs were being done at the Maclure Library roof. M. Balch will check to see what work is being done.
Chuk Pitts departed at 7:20 PM.
The Select Board recessed as the Select Board and convened as the Water Board at 7:20 PM.
The Select Board reconvened 8:05 PM.
The Select Board recessed as the Select Board and convened as the Sewer Board 8:05 PM.
The Select Board reconvened at 8:06 PM.
Consider design issues for West Creek Road
M. Balch reported that C. Schmelzenbach of Infrastructure Engineering who is working on the engineering support for the reconstruction of 0.70 miles of West Creek Road has been working on the stormwater run-off issue with the Agency of Natural Resources(ANR). ANR wants the wetlands flagged and M. Balch will do a Request for Payment(RFP). Also ANR is saying that the project will come under Stormwater Run-off which means that the Town may not be able to do the reconstruction this year. According to ANR over an acre will be disturbed during the project. The entire area including the road is part of the total. The Town will have to design a stormwater run-off system which will add to the price of the project and it will also delay the project.
Consider Certificate of Highway Mileage
The Board signed the Vermont Agency of Transportation Certificate of Highway Mileage for the town roads including legal trails for the year ending February 10, 2007. Total town road mileage is 64.261 miles. Total legal trails mileage is 2.63 miles.
T. Hooker proposed purchasing a 16 foot CarMate tandem wheel trailer to house a vehicle given to the Fire Department. T. Hooker as Fire Chief is the only one allowed to withdraw from the Denison Fund with the approval of the Select Board. He received three bids with Al’s Furniture Barn the low bid of $5250. D. Markowski made a motion for T. Hooker to purchase a 16-foot CarMate tandem wheel trailer with funds from the Denison Fund in the amount of $5250 from Al’s Furniture Barn. J. Gagnon seconded the motion. T. Hooker abstained. The motion passed unanimously carried with Board members present.
Without any further business, the meeting was adjourned at 8:15 PM.
Linda Drummond, Recording Clerk
Thomas “Hank” Pelkey, Chair - ABSENT
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman