Town of Pittsford
Town of Pittsford Select
Thomas "Hank" Pelkey opened the meeting at 6:40 p.m. Select Board members present were: Thomas "Hank" Pelkey, Allen Hitchcock, Joseph Gagnon, and David Markowski. Thomas Hooker was absent. Also present were Kathleen Ramsay, Linda Drummond, Lee Kahrs, Michael Leehy, John Eugair, Hope Rantanen, Barbara Pierce, Nancy Gaudreau, Gordon Dritschilo, Tom Carrara, Robin Rowe, David Rowe, and Clarence Greeno.
The Select Board minutes of December 5, 2007 were discussed and will be corrected for the next meeting.
The orders of December 19, 2007 were reviewed, discussed and approved in the amount of
TOWN MANAGER'S REPORT
Route 7 Steering Committee
K. Ramsay reported on the Route 7 Steering Committee held on December 10, 2007. The Agency of Transportation (AOT) is projecting the following schedule for Route 7 improvements: Segment 5 (High Street in Brandon to just north of Otter Valley) - utility work (electric/telephone) in 2008. Construction in 2009-2010. Segment 3 (Pomainville Farm to Plains Road in Pittsford) - utility work in 2009. Construction in 2010 -2011. Construction in 2010-2011. Action that is required by the Town of Pittsford is as follows: A support letter for ACT 250 application for Segment 1 & 4 is on the agenda tonight to be signed by the Board.; A support letter for Necessity Hearing before the Courts for construction.; Attend a Legislative meeting in January/early February 2008 which will be posted by K. Ramsay. Attend an ACT 250 meeting in January 2008 which K. Ramsay will attend.
West Creek Road Landowners
Landowner meetings were held during the week of December 10, 2007 with support for the proposed improvements at the corner by Irwin's and the dip in the road. K. Ramsay met with both of the landowners abutting the West Creek Road project and they expressed their willingness to grant slope easements for the project. Permitting for the project will continue to move forward with the goal of moving to construction in the summer of 2008.
Questions regarding the budget will be addressed later in the meeting.
Meeting with Board of Listers re: FY08 & FY09 Budget Matters
H. Pelkey started the discussion with comparisons from other towns in the area between $20 to $25 per parcel for the cost of Listers. In Proctor, the Listers cost is $21.21 per parcel and Middlebury $25.10 per parcel. In Pittsford with the $416 stipend per month for each of the three Listers plus the rest of the FY08 Listers' budget, the cost per parcel is $24.24.
The Listers' proposed budget for FY09 increases the amount to $34.28 per parcel. The Select Board would like to know why the cost per parcel for the Listers appears to be so much higher than the cost per parcel of surrounding towns.
Lister John Eugair asked if the surrounding towns take into consideration software and mailing expenses as Pittsford Listers' budget does. He also asked what the other Towns' Listers are responsible for in their towns.
D. Markowski stated that the Listers, before the 2005-2006 reappraisal, asked the Board and was authorized to spend $38,000 in software to expedite the process for the card filing with the justification from the Listers that this would reduce the time handling and the maintaining of the listers' cards and information. At that time, the Listers had reported to the Select Board that there would be a savings of both time and money with the Vision Software investment. D. Markowski further stated that instead of a reduction there has been an increase. D. Markowski stated that the Listers' budget increased from approximately $24 per parcel for FY08 to $34 per parcel for1450 parcels for FY09.
J. Eugair stated that the Listers' budget has been level funded for the last three years and that the $24.24 amount won't be enough to get the work done and there will be a tremendous delay in lodging of the Grand List. He further stated that by cutting the budget last year and then further changing the Listers' compensation it has severely interfered with the Listers' ability to do their job.
H. Pelkey compared the Town of Poultney at $13.56 per parcel and asked why the Town of Pittsford is triple the amount. B. Pierce stated that Pittsford Listers have OMYA which is complex business.
B. Pierce also stated that the Listers' office generates 90% of the Town's revenues and the Listers' office seems to need to quantify and qualify their work to the Board. H. Pelkey stated that the Board has a financial obligation to the taxpayers to compare costs of other towns for Lister services as well as other Town departments.
J. Eugair addressed the chairman of the Board by stating that the Grand List is going to be delayed if the Listers do not get additional help or get their compensation changed back to the way it was.
H. Pelkey stated that the Listers should bring their request to the taxpayers at the Annual Town Meeting. Further discussion was held.
D. Markowski asked about the reappraisal Cross Country Appraisal was hired to do which was a mass reappraisal with 75% of the interiors and all the exteriors completed. He stated that the Listers were allotted extra money at the time of the reappraisal to assist and provide support to the appraisers. Further discussion was held.
A. Hitchcock suggested that a representative from the State Property Valuation and Review Office (PVR) be invited to discuss the Listers' duties and benchmarking with Listers Offices with other similar sized towns. As part of the budget review process, K. Ramsay and the Listers will meet with the PVR representative on December 28, 2007.
The Listers' budget discussion was tabled until after the PVR meeting.
Follow-up to Correspondence from Office of the Attorney General Transportation Section regarding directional signs on Kendall Hill Road
K. Ramsay and Mike Laurent from OMYA had a telephone conference call with the Office of the Attorney General Transportation Section regarding the directional signs on Kendall Hill Road. The blue directional signs have been taken down at the direction of the Attorney General. The conference call led to ideas in achieving the same goal of better directions for the trucks going to OMYA as some trucks have gotten lost and stuck on roads that are very difficult to travel on or have no way out. AOT has special requirements for legal signage. The Town is working with the Attorney Generalís office, AOT, and OMYA to explore ways to improve legal signage to the OMYA facility in Florence. The reflectivity of the directional signs on Route 7 will be improved by AOT and "Florence Truck Route" green and white street sign type signs will be added to the Florence Truck Route to help truckers find their way to OMYA.
Follow-up on December 12 Visit to St. Johnsbury Work Camp
After visiting the St. Johnsbury Work Camp, the Board's consensus was to further investigate the possibility of siting a work camp in Pittsford. A suggestion was made to talk with the St. Johnsbury Select Board and hear their views on the Work Camp site in their town. Another suggestion was to have an independent economic impact study commissioned for the Town of Pittsford to help further investigate siting a Work Camp in Pittsford. After further discussion, the following questions to follow-up with the State: 1) The recidivism rate of work camp inmates; 2) The number of escapes; 3) Availability of space for siting of the camp on the State lands at the Police Academy. To keep Pittsford in the pool of towns with an interest in siting a work camp, a letter with the above questions will be sent to Gerry Myers, the State Commissioner of Buildings and General Services. The Select Board will be gathering and providing the information for Pittsford's residents.
Thomas "Hank" Pelkey made a motion to go into Executive Session for Legal at 7:35 PM. A. Hitchcock seconded the motion. The motion was passed unanimously. K. Ramsay and David Cleary were asked to stay.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Legal at 7:35PM. The Board came out of Executive Session at 8:55PM.
No action was taken.
The Board reconvened at 8:55PM.
Budget requests of Agencies requesting special appropriations for the Town will be discussed at the next Select Board meeting on January 2, 2008. All agencies will be notified of the meeting, and all Agencies will be invited to attend - particularly those requesting increased contributions from the Town of Pittsford.
Pittsford Sno Mads
D. Markowski made a motion to grant the Pittsford Sno Mads snowmobile club permission to use Town lands and rights-of way as it has in previous years. H. Pelkey seconded the motion. The motion was passed unanimously.
Brief Report on Route 7 Improvement Project Steering Committee Meeting of December 10, 2007
The Select Board signed a letter in support of the project for submission with the ACT 250 application for Segments 1 (Route 7 south) & 4 (Otter Valley to Pomainville Farm).
Brief Report on Water & Sewer Commission Meeting of December 19, 2007 Authorize Town Manager to Sign Final Design Contract with Stantec for Water System Upgrade coordination with the Upgrade of AOT Route 7 Segment 3 (Kendall Hill Road to Plains Road)
D. Markowski, Chair of the Water & Sewer Commission, stated that the Water & Sewer Commission would like the Board to authorize K. Ramsay to sign the final design contract with Stantec for the water systems upgrade coordination with the upgrade of AOT Route 7 Segment 3 as long as K. Ramsay is given assurance from Stantec that all permits will be covered in the contract. A. Hitchcock made a motion to authorize K. Ramsay to sign the contract with Stantec for the final design as stated above with the assurance that all the required permits are in place. D. Markowski seconded the motion. The motion was amended to include the amount of the contract at $35,675.00. The motion was passed unanimously.
FY08 Budget Report for November
Everything is on track and revenue is better than last year. Expenses are on target at 42%. The Board has all the information on their budget worksheets.
Optional Health Insurance Coverage at Employee Expense
D. Markowski made a motion to authorize K. Ramsay to contact VLCT to express the Town's interest in a voluntary vision insurance plan at employee expense. A. Hitchcock seconded the motion. The motion was passed unanimously.
Health Insurance Premium Offset Plan (to allow employee contributions to health insurance pre-tax)
A. Hitchcock made a motion to authorize offering employees the option of pre-tax payroll deductions to pay their health insurance premiums. D. Markowski seconded the motion. The motion was passed unanimously. The Board signed the approval for offering the Health Insurance Premium Offset Plan.
T. "Hank" Pelkey made a motion to go into Executive Session for Litigation at 9:10PM. A. Hitchcock seconded the motion. The motion was passed unanimously.
K. Ramsay was asked to stay.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Litigation at 9:10PM. The Board came out of Executive Session at 9:30PM.
No action was taken.
Without any further business, the meeting was adjourned at 9:30PM.
Linda Drummond, Recording Clerk
Allen Hitchcock, Vice-Chair
W. Joseph Gagnon, Selectman
David Markowski, Selectman
Thomas Hooker, Selectman