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Town of Pittsford

Town of Pittsford Select Board Meeting
November 20, 2007


Thomas "Hank" Pelkey opened the meeting at 6:30 p.m.  Select Board members present were:  Thomas "Hank" Pelkey, Allen Hitchcock, Joseph Gagnon, and Thomas Hooker. David Markowski was absent.   Also present were Kathleen Ramsay, Linda Drummond, Rob Tikoft, Al Roberge, Aaron P. Guyette, and Robert Durfee.  Lee Kahrs and Tom Carrara arrived at 6:35PM. Amy Loomis arrived at 7:00PM.




The Select Board minutes of November 7, 2007 were approved.

The Select Board minutes of November 13, 2007 were approved.



The orders of November 20, 2007 were reviewed, discussed and approved in the amount of $2,126,880.11.                




Old Hubbardton Road Drainage Issue

The matter of O'Hehir vs. the Town of Pittsford will advance to trial.  The Town's Attorney on this matter, Jim Carroll, is preparing for the trial and has contracted with hydrogeologist Craig Hendel as one of the Town's experts in the case.  The Town's defense is being covered by VLCT, the Town's insurance carrier.   


Request for volunteers for the Ethics Board has been posted around Town and advertised in the Pittsford-Brandon Reporter.  This is a one year appointment with a reappointment in March of each year.


Vacancy in Highway Department

Applications have been received for the vacancy in the Highway Department and the interview process is underway.  There have been 12 to 13 well qualified applicants and a decision should be made by the end of next week.


OMYA's Community Issues Team met on November 8

Discussed publication of Section 5 Study results on water quality monitoring, and community building in the OMYA neighborhood of Florence at the November 8th meeting.  The next meeting will be at the end of January.  Input on concerns about OMYA's operations can be shared with OMYA or any member of the Plant Issue Team - Peg Flory, Kathleen Ramsay, David Markowski, "Pat" Rosato, Jack and Jane Orvis, Ed Eugair and Ernie Brod.


An invitation to Rutland Regional Chamber of Commerce and REDC's public policy committee and Rutland Region Transportation Council's Legislative reception on Thursday, December 6, 2007.  K. Ramsay is planning on attending and Select Board members are invited as well.




Al Roberge, a resident of Elm St., Pittsford, is on the Employee Community Service Board from General Electric in Rutland.  He addressed the Board for permission to open the transfer station in the Spring of 2008 when there will be a clean up of the grounds at the Rutland County Humane Society, Stevens Road, Pittsford.  The Board's consensus was that the transfer station could be opened up for brush disposal from the cleanup by one of the transfer station employees.


A. Roberge also explained that the Rutland General Electric received from their corporate office $10,000 to use for local donations.  At the last Board meeting it was voted that 10 organizations would receive $1,000 each.  A. Roberge stated that one of the organizations that Rutland GE would like to donate $1,000 is the Pittsford Fire Department.  Paperwork was needed to receive the donation.  K. Ramsay and T. Hooker will complete the necessary paperwork.


Presentation on Kendall Hill Road Bridge Investigation & Recommendations by Aaron Guyette, PE and Bob Durfee, PE, DuBois & King

Aaron Guyette, PE and Bob Durfee, PE from DuBois & King gave a presentation on the Kendall Hill Road Bridge results from their inspection of the bridge.  They started their investigation of the bridge by reviewing past State inspection and design reports and used them as a basis for their field inspection and evaluation.  On their visual field inspection, the surface of the bridge was not great with pavement failures.  Fourteen core samples of the deck were taken and the tests analysis identified that the concrete was in good shape at the present time.  A petrographic analysis which looks at the makeup of the concrete showed some moderate ASR (alkalize silica reaction) which could breakdown the concrete at a later time.  Another test that was done was a chloride iron content which shows the concentration of salts in the concrete.  This test showed that the salts were very high which will in time corrode and rust the steel reinforcement in the deck.  There is some cracking underneath the bridge and some moisture as well. 

The conclusion of DuBois & King is that the bridge is currently functioning satisfactorily and is in fair condition overall.  Deficiencies in both the superstructure and substructures have been identified and outlined in detail in the report the Board was given to review along with the options for rehabilitation of the bridge.


Two main concerns:  the pavement and the chlorides in the deck.  With these two concerns in mind, DuBois & King have two recommendations:


Rehabilitation option 1 calls for repairs to the concrete deck and other major structural elements.  The engineer's opinion of probable construction cost for this option is $585,000.

This would achieve a short to mid term (10-15 years) extension of the service life of the bridge.  Time frame for repairs would be one construction season.

Rehabilitation option 2 calls for complete deck replacement and repair or replacement of other major structural elements.  The engineer's opinion of probable construction cost for this option is $1,665,000.  This would achieve an extension of service life of 50 years or more.  Time frame for replacement would be one to two construction seasons.


Discussion was held in regards about the condition of the pavement, expansion joints that need sealing, drainage troughs need replacing, guard rail upgrades, steel posts that need to be sealed, and other concerns.  Pros and cons were discussed in regards to considering the two alternatives and more details for each option were reviewed. Different scenarios of construction were discussed by those present.  Funding for the options was discussed and will be investigated by DuBois & King with the possibility of grant funding from Vermont Transportation Bridge Structures Grant Program up to $375,000 maximum. The Town will need to get into the lineup for funding as soon as possible as the applications that are being accepted now are for work in 2010.  The report done by DuBois & King would be a good tool for starting the dialogue with the Agency of Transportation for funding.  Photos of the bridge inspection were shared and discussed with the Board.

Inspecting and flushing the bridge with water in the spring to clean the joints will help remove the salt off the steel bearings. Sealing up cracks and putting cold patch on the pavement so the water will not settle.


Adoption of Amendments to Burning Ordinance

Allen Hitchcock made a motion to adopt the Amendments to the Burning Ordinance.  T. Hooker seconded the motion.  The motion was unanimously carried.




Signature of Approved Town Plan

The Board members signed the approved official Town Plan.


Review of Whipple Hollow Road Traffic Count

The automotive traffic counter was in place on Whipple Hollow Road from October 11 to October 25, 2007.

It recorded some speeding.  The current 35MPH speed limit was considered reasonable and within the statutes.  It was suggested that more speed limit signs be posted and an increase in enforcement of the posted speed limit would be helpful.  K. Ramsay has forwarded this information along to Shawn Erickson, Highway Dept., Constable Michael Warfle, and concerned resident Pat Rosato.




Correspondence regarding Retention and Expansion of Vermont Fire Academy

K. Ramsay drafted a letter for the Board to Gerry Myers, Commissioner, Dept. of Buildings & General Services from the Select Board regarding retaining and expanding  the Vermont Fire Academy at the original and current Police and Fire Academy location in Pittsford.

The letter states: "The Police and Fire Academies are valuable resources in our community, and are important to our social and economic vitality, providing much-needed jobs for area residents and valued customers for businesses in the region.  Accordingly, the Town of Pittsford is eager to support the State's continued presence and expansion here."  Discussion was held in regards to the support from legislators for the Fire Academy to expand in Pittsford.  The Board members signed the letter and K. Ramsay will mail out this week.


Appointment of Town Manager to Route 7 Steering Committee

Allen Hitchcock made a motion to appoint K. Ramsay to the Route 7 Steering Committee.  T. Hooker seconded the motion.  The motion passed unanimously.

Consider Extension of Contract with Repro Digital for Printing of Annual Report

T. Hooker made a motion to extend the contract with Repro Digital for printing the Annual Town Report for $3600 each year for 2009 and 2010 with the same conditions as this year's 2008 Annual Town Report purchase order. J. Gagnon seconded the motion.  Discussion was held.  The motion was passed unanimously.


FY08 Budget Status Report

Helen McKinlay, Town Clerk, reports that 97.5% of the Town's property taxes have been collected to date with $147,000 outstanding due.  K. Ramsay stated that the budget status report for FY08 is 33% expended of the General Fund and keeping in line with tracking this time last year.

The Select Board recessed at 7:35PM to convene as the Liquor Board.

The Board reconvened at 7:36PM.

Thomas "Hank" Pelkey  made a motion to go into Executive Session for Personnel and Legal at 7:36PM.  T. Hooker seconded the motion.  The motion was passed unanimously.  K. Ramsay and Amy Loomis were asked to stay. 



In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel & Legal at 7:36PM. Amy Loomis departed at 8:00PM. The Board came out of Executive Session at 8:30 PM.

No action was taken.

Without any further business, the meeting was adjourned at 8:30PM.

Respectfully submitted:                 

Linda Drummond, Recording Clerk          

Allen Hitchcock, Vice-Chair

W. Joseph Gagnon, Selectman

David Markowski, Selectman

Thomas Hooker, Selectman


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