Town of Pittsford Select Board Meeting
June 7, 2006
Thomas “Hank” Pelkey opened the meeting at 6:30 p.m. Select Board members present were: Thomas “Hank” Pelkey, Joseph Gagnon, Allen Hitchcock, and Thomas Hooker. Also present were Michael Balch, Linda Drummond, Jim & Rhonda Grace, Sally Eugair, and Jennie Parker. Tom Carrara arrived at 6:40 PM. David Markowski arrived at 7:15PM.
The Select Board minutes of May 17, 2006 were reviewed and discussed. A few changes need to be made to the minutes.
The orders of June 6, 2006 were reviewed, discussed and approved.
TOWN MANAGER’S REPORT
M. Balch reported on the groundwater sewer inspections due by July 1, 2006. Out of approximately 250 sewer services, 155 inspections have been completed by Bruce Babcock, 15 more have been scheduled, and 80 residents have not responded.
Bob Harnish is helping with the 2006-2007 fuel bid process.
The paving bids for sections of three Town roads are out in the newspaper, on the website, and sent to paving contractors.
The Board has the year to date financials. The only concern is the wastewater treatment plant. Discussion was held in regards to any carryover funds from the general fund. The Highway Fund will have extra funds which go into reserve. There is a $200,000 off budget balance for the extra work on the paving and bridge projects. When the new tax rate is set, any unexpended funds can be used to offset the tax rate. Under Vermont Statutes the Town is only allowed to carryover a modest unallocated fund balance. GASB34 is well under way.
The VLCT Legislative wrap-up was extremely good this year. M. Balch will review the report for any significant issues that would make a difference to the Town financially or operationally.
The CLD study has been completed for defining the Town’s infrastructure relating to the water and sewer systems that will be impacted when Route 7 work is done. Because Route 7 is a State highway, the Town of Pittsford is totally financially responsible for the Town’s infrastructure. The study was undertaken to evaluate the impact on the water and sewer systems and the cost to the Town to remedy it. The study is broken into three sections: Mobil station South, Plains Road North, and the Village area. Water work for the Southern section is estimated at $900,000; Northern section $1 million; and the Village section $750,000. The total for the water work is $2,650,000. The sewer work which is only in the Village section is estimated at $1,150,000. The Town was sent three copies of the report. One will go to the Water Board, one to remain in the Town Office, one for A. Hitchcock to review, and copies will be made and sent to Rep. Peg Flory and USDA.
A letter of resignation from Michael Leehy of the Planning Commission was received.
June 7, 2006 there was meeting reviewing the Transfer Station policies and the new cash management procedures will be in place July 1, 2006. Some additional signs need to be ordered to implement the procedures.
A letter was sent to OMYA thanking them for the tour in May.
Shawn Erickson will be inspecting the sidewalks in the village which may need repair in some uneven places and will have a report for the Board for the next meeting.
T. Carrara asked if the Town will have to be bonded for the money needed to work on the water and sewer infrastructure changes after the Route 7 work is completed. A. Hitchcock responded that the Town is responsible for those costs and will have to find the resources for the costs.
T. Carrara shared his concerns regarding the cost allocation for the A. James Grace water pipe break.
S. Eugair inquired about grants for sidewalks and trails. Discussion was held in regards to the responsibilities of the State versus the Town of Pittsford. Because the State has a right of way via Route 7 through the Town, then it is 100% responsible for maintaining Route 7 and the sidewalks. The Town is 100% responsible for the water and sewer because the Town is in the State right of way. USDA grants may be available for 30% of the cost. There may be other vehicles that would contribute a higher percentage. M. Balch is working with Peg Flory on other options. S. Eugair will look into RC&D and Vermont DC for grant information. The time schedule will be an issue with different segments of Route 7 being worked on over a period of years.
T. Carrara referred to the payment for repairs on the A.J. Grace water pipe breakage and the portion of the repairs A. J. Grace paid. A. Hitchcock stated that A.J. Grace had made an offer. Because the water line was so close to surface and the line had been buried many years ago by hand, the Board felt that it would be fair to split the costs between A.J. Grace and the Town. Discussion was held as to how shallow the water pipe is buried in that area and the need for better posting along property lines and different areas to mark where the water line is located. Letters will be sent to property owners along the way where the water line is located and that it is shallow depth.
Discussion was held in regards to the disconnected water lines to Chittenden properties and identifying the location of those water pipes and marking those areas.
The Select Board recessed as the Select Board and convened as the Sewer Board at 7:13PM.
The Select Board reconvened at 7:20PM.
Consider Planning Board candidates: Sally Eugair and Jennie Parker
The candidates Sally Eugair and Jennie Parker were introduced and interviewed. Each candidate was asked to respond to the following questions:
1. Why would you like to be on the Planning Board?
2. What qualifications and attributes would you bring to the Board?
Each candidate responded individually.
S. Eugair departed at 7:35PM and J. Parker departed at 7:45PM.
Consider repairs to 1998 Dump Truck Body
D. Markowski made a motion to accept the bid from Lyle Welding for the repairs and painting to the 1998 dump truck body for $7800.00. T. Hooker seconded the motion. Discussion was held in regards to whether making this repair was the right approach. The truck is in good shape but the body needs repairing and painting. If a new body was purchased, the cost would be $17,710. With no further discussion, the motion was voted on and unanimously carried.
Aria Brissette, Zoning Administrator, will be working on Pittsford’s village designation.
Consider issues with A. James Grace parcel on Rutland Town Line
Discussion was held in regards to Pittsford property, two 100-acre lots, owned by A. James Grace on the South line of Pittsford with a right of way to Rutland Town. In February 2006, A. J. Grace was notified by Rutland Town that he had to apply for a curb cut or driveway permit. A driveway had already been built in compliance with a court order which specified the access. A. J. Grace filed the application along with the fee and sent it in to Rutland Town in February 2006. In June 2006, he received the application back from Rutland Town with many conditions which conflict with the Pittsford Zoning and the Pittsford Town Plan which he has already complied with.
Blueberry Lane and Prospect Hill Road considerations are in the conditions. This issue is being presented to the Board so that they are made aware that Rutland Town is passing conditions on Pittsford property that is governed by Pittsford zoning and subdivisions. A. J. Grace stated that he wants to be on record that he has met with the Select Board to make them aware about the conditions that Rutland Town has imposed on his Pittsford property. A. J. Grace & R. Grace departed at 8:15PM.
Consider rescheduling next Board meeting to Tuesday, June 20, 2006
The Board decided to reschedule the next Select Board meeting to Tuesday, June 20, 2006 instead of Wednesday, June 21, 2006.
The July 5, 2006 Select Board meeting has been cancelled due to holiday week and short work week. In July, the Select Board will meet on Wednesday, July 19, 2006.
Consider the warrant for unlicensed dogs
A motion was made by H. Pelkey to give J. Michael Warfle, Constable of Pittsford, the authority to impound and destroy in a humane way the unlicensed dogs owned per the list of residents presented by Gordon Delong, Town Clerk, who have not licensed their dogs by May 30, 2006.
A. Hitchcock seconded the motion. The motion was passed unanimously.
The Board recessed at 8:25PM to convene as the Liquor Board.
The Board reconvened at 8:30PM.
No further new business.
H. Pelkey made a motion to go into Executive Session for suit and personnel at 8:30PM. A. Hitchcock seconded the motion. The motion was passed unanimously.
In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session for suit and personnel at 8:30PM. All others were excused except Michael Balch was asked to stay. The Board came out of executive session at 8:51PM.
The Board went into deliberative session at 8:52PM and came out at 9:06PM.
A motion was made by A. Hitchcock for Sally Eugair to be appointed to the Planning Commission and for Jennie Parker to be appointed to the Recreation Committee. D. Markowski seconded the motion. The motion was passed unanimously.
Without any further business, the meeting was adjourned at 9:11PM.
Linda Drummond, Recording Clerk
Thomas “Hank” Pelkey, Chair
Allen Hitchcock, Vice-Chair
Dave Markowski, Selectman
W. Joseph Gagnon, Selectman
Thomas Hooker, Selectman