Town of Pittsford Select Board Meeting
May 17, 2006
Thomas “Hank” Pelkey opened the meeting at 6:00PM. Select Board members present were: Thomas “Hank” Pelkey, W. Joseph Gagnon, Allen Hitchcock, Dave Markowski, and Thomas Hooker. Also present were Michael Balch and Don Isabelle.
Hank Pelkey made a motion to go into Executive Session for personnel. Allen Hitchcock seconded the motion.
In accordance with 1 VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session for personnel at 6:02PM. Michael Balch and Don Isabelle were asked to stay.
Don Isabelle left at 6:20PM. The Board came out of executive session at 6:35PM. No action was taken. Following a short recess the Select Board Open Meeting reconvened at 6:40PM. Others present were Linda Drummond and Tom Carrara.
The Select Board minutes of May 3, 2006 were reviewed, discussed, and approved.
The amended Select Board Special Meeting minutes of April 26, 2006 were reviewed, discussed, and approved.
The orders of May 17, 2006 were reviewed, discussed and approved.
TOWN MANAGER’S REPORT
Inspections for the village stormwater runoff into the town sewer system will begin Thursday, May 18, 2006. Every property owner will receive a letter reminding them to call for an inspection to avoid the $350 a year surcharge. A copy was given to the Select Board. A. Hitchcock asked if there has been any response to the inspections. M. Balch responded that sewer users have been calling in for inspection appointments.
VLCT newsletter stated that a new, updated handbook for Select Boards has been printed. M. Balch will order new copies.
M. Balch received a call from Susan Pickett who handles our sewer treatment plant through the State. S. Pickett asked the Town to put in polymers until the second contact chamber was installed and the leaks were fixed on Elm Street. The polymers were put in today and the process will continue for awhile to comply with the State’s request. M. Balch responded to S. Pickett via e-mail that the polymer process is in place and running as of today.
M. Balch sent a letter of regrets and appreciation on behalf of the Board to Mike Solari of the Planning Commission in response to his letter of resignation read at the Board meeting on May 3, 2006.
Peter Cady is working on the model lease form for the Carpenters on Plains Road to use a Town owned parcel. M. Balch will follow through with the lease.
The Board reviewed the letter which is being sent out to all Town Sewer Users in regards to the stormwater user surcharge fee of $350 a year unless an inspection is done and approved by June 30, 2006. Also the Inspection Form was reviewed which will be used for documentation by Bruce Babcock at the inspections.
Discussion was held in regards to the water line break of April 26, 2006 at the A. James Grace property. The water line was buried less than a foot deep. The pipe line was all hand dug years ago and very close to the surface in many parts. A. J. Grace offered to pay $1000 towards the break. A. Hitchcock stated A. J. Grace’s offer was fair paying half of the total expenses. The Water Board would forgive the $500 deductible of the insurance claim. The Select Board instructed the Town Manager to make arrangements to accept Mr. Grace’s offer with the Town paying for the labor for the incident.
T. Carrara asked about marking underground water lines and the possibility of the Town putting up signs every 500’ or at each boundary to help loggers and excavators know where water lines are located. M. Balch responded that portions are marked at property lines. A. Hitchcock remarked that his property is not posted. It would be an alert to others and especially when property changes owners. Dig Safe will only go on private property if there is a municipal right of way or a State right of way in order to mark where pipes are located. The Board agreed that the Water Board should send out a reminder to all the property owners who have water lines running through their property.
T. Carrara questioned whether or not property owners would be penalized for working out of their backyards. At the information meeting on May 4, 2006, he thought there was an issue with background businesses and the zoning regulations. He asked the Select Board members to voice their opinions about the clutter from backyard businesses. At the information meeting, the topic that was discussed was the issue of too many unregistered vehicles on properties. D. Markowski stated that the storage area for his business is in the backyard of his shop. He realizes that backyards for many businesses are convenient areas to drop off refuse from business activities. There is a continuous need for housekeeping in these areas which can become nuisance areas and need to be addressed. It is part of being a responsible neighbor to clean up excess materials which are part of any business. A. Hitchcock agreed with D. Markowski that neighbors should respect each other by working together to create a pleasant neighborhood which adds value to all their properties. J. Gagnon responded that unused equipment does accumulate over the years as he has old farm equipment in his fields. T. Hooker stated that showing respect for your neighbors is important. The use of fencing to shield equipment and excess business supplies from neighbors might be a solution in some cases. M. Balch stated that the Board does not want to take a person’s livelihood away from them but everyone should show respect for others by taking the responsibility for
keeping their backyard storage areas presentable. Everyone needs to make an effort to be considerate of others. Everyone needs to make a conscious decision to maintain their property by making an effort to make it pleasing and to add value to the neighborhood. A. Hitchcock stated that all junkyards must have fencing.
The Select Board recessed as the Select Board and convened as the Sewer Board at 7:05PM. The Select Board reconvened at 7:20PM.
Review May 4 Public Input from the Information Meeting
Discussion was held about the attendance at the meeting.
The consensus was in favor of keeping our gravel roads but to fix trouble areas.
The consensus was 50/50 as to whether or not put the data from the listers’ property cards on the web but not in favor of paying for it.
D. Markowski, A. Hitchcock, and T. Hooker reviewed the input on the burning permits.
Markowski Excavating is the only permitted and licensed operator in the State for recycling concrete, brush, and asphalt from sites. The procedure for burning permits will first require a permit call to the Fire Warden, who will complete his duties as warden, notify the State Police Dispatch and Town Fire Dept., and then issue the permit or instruct the Town Clerk’s to issue the permit.
OMYA tour remarks. D. Markowski stated that the tour was very interesting and informative. M. Balch was instructed to write a letter of thanks to Rob Tikoft from OMYA for taking the time to give the Board a tour. D. Nickless is the representative to OMYA and the Board would like to invite him to address the Board periodically about issues that they need to be informed about.
Regional Pandemic Summit for Local Responders, Tuesday, June 6, 2006 at 5:45PM at the Vermont Police Academy, Pittsford, VT
First Response members, local officials, local health officer, and fire department members should be informed about the meeting and L. Drummond will call in the number of interested persons by May 30th.
Consider Transfer Station, Stormwater Discharge, and Burning Procedures distributed at May 3rd meeting.
M. Balch asked if there any changes before the procedures are put in place.
M. Balch has reviewed the procedures with Charlie Rivers who handles the money at the Transfer station. The auditors require accountability on all cash received on behalf of the Town. A. Hitchcock stated that better control is needed over the disposal on Green-up Day between commercial and residential tires. Also there needs to be a better measure on commercial truckloads of trash. Some of the commercial truckloads may need to go to
the Rutland facility if Pittsford can not handle the volume or measure the amount of the truckload. M. Balch will implement the new Transfer Station procedures.
Consider application for access/right of way permit for Jamie Lancour.
T. Hooker made a motion to accept the application for access/right of way permit for Jamie Lancour on Fire Hill Road with the requirements as listed on the application. J. Gagnon seconded the motion. The motion was passed unanimously.
Consider Lawn Mowing Bids due on May 17. Brian Provin’s bid for lawn mowing was received for 3 years, July 1, 2006 through June 30, 2009 for $12,000. He was the only bidder. T. Hooker mentioned keeping the T-ball field mowed all summer instead of just through the T-ball season. Mowing the field will be taken under consideration. D. Markowski made a motion to accept Brian Provin’s bid. T. Hooker seconded the motion. The motion was unanimously carried.
Consider New Chair replacements for Town Office.
M. Balch stated that different catalogs were reviewed for chair replacements in the town office building as many of the chairs are very old and have been repaired many times. Consensus of the Board was to go ahead with ordering the chairs that need replacing.
Consider replacing 1996 highway truck.
The Board discussed the replacement of the 1996 highway truck. The proposed replacement is an International Model 7500 including an automatic transmission, and up graded front suspension; it has a State bid price of $66, 469 for the cab and chassis. The dump body, which would have to go out to bid, would be approximately $57,000, including the ground speed/pounds per mile spreader controls. The total price would be approximately $125,000 which is in the capital budget FY2006. T. Hooker made a motion to order the cab and chassis for the new seven year Highway Department truck per contract proposed by Clark’s Truck Center. A. Hitchcock seconded the motion. The motion passed unanimously.
Consider body repairs to 1997 highway truck which is in fairly good shape except the box and sander. If the box and sander are rebuilt then it would last a couple more years beyond the budgeted year before replacement is needed. It’s in the budget 2 years out. One proposal was presented at the Board meeting and other estimates will be entertained as the Board agreed that repairs to the 1997 truck would be the best avenue to pursue.
A. Hitchcock reported on the feasibility of putting a generator on the water supply to produce electricity which Jim Rademacher reported at a previous meeting that other towns were doing to produce electricity and save on their power bills. At the Town reservoir, the Town has about 20 kilowatts of power available which figures to approximately $15,000 per year or better with net metering. It would be worth the Town
looking into the installation of a generator into the water line. The water pipe has a 700 foot drop and could harness the power. A. Hitchcock will continue to research the feasibility of installing a generator into the water line.
A. Hitchcock referred to a letter received from Lois Blittersdorf asking about the repairs on her sewer system and sidewalk areas on Route 7 that need attention. M. Balch stated that information from Dave Lewis of CLD, consulting engineers, should be arriving soon with suggestions about the repairs. M. Balch stated that in the FY2007 budget there are funds for sidewalks. Shawn Erickson and Mike Balch will take a look at the sidewalk where L. Blittersdorf has concerns to determine what repairs could be done to provide safe sidewalks.
The Select Board recessed to convene as the Liquor Board at 8:15PM.
The Board reconvened as Select Board at 8:20PM.
Without any further business, the meeting was adjourned at 8:25PM.
Linda Drummond, Recording Clerk
Thomas “Hank” Pelkey, Chair
Allen Hitchcock, Vice-Chair
Dave Markowski, Selectman
W. Joseph Gagnon, Selectman
Thomas Hooker, Selectman