Town of Pittsford
Select Board Meeting February 15, 2006
Thomas “Hank” Pelkey opened the meeting at 6:30 p.m. Select Board members present were: Thomas “Hank” Pelkey, Joseph Gagnon, Allen Hitchcock, and Dave Markowski. Also present were Michael Balch, Linda Drummond, Mike Warfle, & “Doc” Potter. Tom Carrara arrived at 6:50.
The Select Board minutes of February 1, 2006 were reviewed and discussed.
A. Hitchcock asked M. Balch about the status on the research on a town charter and the statutes of authority.
A. Hitchcock stated he found the minutes pertaining to the Rowes statements were confusing. Rowes came to discuss their water problem and anyone not attending the meeting may not understand the water issues. M. Balch stated the minutes were written as they happened and as spoken at the meeting. A. Hitchcock would like Rowe section to be rewritten to make it easier to follow not totally reconstructed just revised for easier interpretation.
The orders of February 15, 2006 were reviewed, discussed and approved.
A. Hitchcock questioned the electric usage on the pump stations on Depot and Elm Street.
A. Hitchcock wondered why the key that was cut was so expensive. M. Warfle stated the key was the computer chip type for the police cruiser. A. Hitchcock asked about the price of the gas cans. D. Markowski stated the cans are safety cans.
TOWN MANAGER’S REPORT
§ The employee health care insurance cost was projected to increase 15% but decreased instead.
§ M. Balch is preparing an application with the Vermont Agency of Transportation for a Class II road grant for the proposed work on West Creek Road.
§ M. Balch stated that the Pittsford Town Report had been delivered to the town office today.
§ In regards to issues relating to Audit Management Letter which comments on “Annuity Contributions” and “VMERS and 457 Plan Contributions”, M. Balch stated letters have been sent to the three different pension programs requesting guidance Each program may have different treatments for addressing the issues of correcting errors and if there are any interest or penalties involved. Also what are the ramifications in addressing the issues. At least a portion of the finding will relate to the Union contract.
§ M. Balch sent a letter to the Agency of Transportation to design corrections for the deficiencies noted in their January 3rd letter regarding the Kendall Hill Road Bridge (Pittsford, bridge #12). To date there has been no response.
§ Copies of Green Mountain Engineering’s Brent Whitney’s deposition regarding Sewer Plant issues were delivered to the Board on Feb. 3rd. H. Pelkey and D. Markowski will write their comments on copies of the deposition and return the packets to M. Balch.
§ The Route 7 Steering Committee met with the House and Senate Transportation Committees on February 8th – they suggested we seek funding from other sources, ie: FHA. M. Balch said will need to find help somewhere else. M. Balch and Peg Flory will get together to research other sources.
§ A gift card sent to Don Nickless was never received. The gift card to Café Provence will be replaced.
§ Information regarding the appointment of Water Board members was sent to the Board.
§ A proposed presentation slide/overheads for Town Meeting including new ordinances for zoning, solid waste, sewer; pavement of gravel roads, & possible changes to Pittsford’s governance; also response to anticipated general questions. Will be considered later in agenda.
There were no public comments this evening.
M. Warfle and “Doc” Potter left at 6:45.
The Select Board recessed as the Select Board and convened as the Sewer Board at 6:45 p.m. The Select Board reconvened at 6:50 p.m.
Proposed Town Meeting presentation.
M. Balch discussed various options regarding presentations at Town Meeting in regards to the following issues:
1. New ordinances for zoning, solid waste, and sewer.
2. Pavement of gravel roads.
3. Possible changes to Pittsford’s governance.
With the Pittsford School Board first on the agenda for town meeting night, it was discussed whether or not to do presentations that night. Other options were discussed such as sending out informational packets two weeks before the Town Meeting and having copies available for the meeting, having an informational meeting regarding the issues, or including one page summaries of the issues in a newsletter. It was agreed that a later information meeting will be scheduled with a newsletter addressing those matters sent out in advance of the meeting.
The quotes for the thumb for the backhoe were Nortrax $5900 and Southworth Milton $7467. D. Markowski and H. Pelkey recommended that having the thumb for the backhoe would provide both time efficiency and safety protection for the highway department especially for cleaning out ditches. A. Hitchcock stated that the thumb should have been part of their capital request budget instead of after the budget process.
The board requested information regarding life expectancy of the backhoe and age of the backhoe for the next Selectboard meeting on March 1, 2006.
A letter of resignation was received from Linda Drummond for the position of Town Auditor dated February 5, 2006. Linda will start as Assistant to the Town Manager of Pittsford February 6, 2006.
A. Hitchcock made the motion to accept the resignation. D. Markowski seconded the motion. The motion passed unanimously.
T. Carrara mentioned the article in Brandon Pittsford Reporter regarding the Burditt Fund and that it would be of interest to the board.
A motion was made by H. Pelkey, seconded by D. Markowski, to enter Executive Session for the purposes of discussing Personnel and Pending Litigation. In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel and Pending Litigation. M. Balch was invited to stay. All others were excused. The Board came out of Executive Session at 7:25 p.m.
M. Balch was instructed to consider the Sewer Plant operators on call for a particular week as being the same pager pay given to the Highway crew men during the winter.
With no further business, the meeting adjourned at 7:30 p.m.
Thomas “Hank” Pelkey, Chair
Allen Hitchcock, Vice-Chair
Dave Markowski, Selectman
W. Joseph Gagnon, Selectman