Town of Pittsford, Vermont

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Town of Pittsford
Select Board Minutes
July 6, 2005

Thomas “Hank” Pelkey opened the meeting at 7:00 p.m.  Select Board members present were: Thomas “Hank” Pelkey, Joe Gagnon, Larry Pomainville, and Dave Markowski and.  Allen Hitchcock.  Also present were Mike Balch, Helen McKinlay, Martin and Donald Keith, Matthew and Kimber Harvey, and Roy Newton.  Don Nickless arrived at 7:26 P.M.



The Select Board minutes of June 15, 2005 were reviewed, discussed and approved. 

P. Flory has been invited to attend the next Select Board meeting to discuss issues regarding the Route 7 upgrade project. 



The orders of July 6, 2005 were reviewed, discussed and approved. 



M. Balch reported the Pittsford Day Celebration went remarkably well.  Everyone there had a very good time.  There was an estimate of 500 to 700 people in attendance.   

The VLCT annual Town Fair is scheduled to be held on September 14th.  This will be a one day event held at the Killington Ski Area.  

M. Balch and T. Hooker are working on developing a burning permit ordinance.   

A cost analysis of road salt versus Clearlane has been completed.  The difference in price translates to approximately $20,000 for the last fiscal year. 

Cost analysis of road salt and Clearlane.  Translates to 20k last fiscal year.  Clearly the cost of Clearlane is the disadvantage.  On the positive side Clearlane doesn’t exhibit the sifting problem experiences with plain road salt, Clearlane works a little better during cold, icy winter conditions and there is little or no corrosion trouble associated from use of Clearlane.  Last winter the Highway Department had little corrosion trouble but we are unable to determine how much has actually been saved in repairs as a result of this.  S. Erickson would like to continue to use the Clearlane. 

M. Balch and S. Erickson attended a seminar on the life of road equipment.  The seminar recommended turning over dual axle equipment every 5 years as there is a large secondary market for these items.  The larger 6 wheel dump trucks do not have the secondary market and recommend extending the life of the equipment with care and by buying heavy duty equipment and taking care to make them last as long as possible.  . 

M. Balch noted CME is the firm for initial work on Rt. 7 regarding the water and sewer systems.  Maps with both water and sewer on one map are being worked on to provide depth information as time allows by Bruce Babcock.  Proposed pricing will then be sent for the upgrade of the system during the Route 7 project.   

Please note the Sand and Gravel Bid notes have had a correction noted with a pricing correction. 



There were no public comments this evening. 


The Select Board recessed as the Select Board and reconvened as the Sewer Board at 7:17 P.M.  The Select Board reconvened at 7:28 P.M.



Consider response to the damage to the Depot Hill Road Bridge

M. Balch reviewed the second paragraph of the memo previously sent to the Select Board.  The State has volunteered to engineer the repair of Depot Bridge.  State engineer, John Weaver has given a cost estimate of $66,000 for the proposed permanent fix of the bridge.  The Vermont Historic Bridge Preservation committee has a meeting scheduled for July 13, 2005.  If the proposed engineering proposals are approved at the meeting we will be able to go out for bids to begin repairs at once. D. Markowski asked if it would be worth the time and effort to do a temporary fix if this permanent fix is unable to be completed and in place in a timely fashion.  The only advantage to the temporary repair is the cable would allow removal of the truck body.  M. Harvey stated the truck body is made of aluminum and they are not sure it will be usable.  Pricing for the temporary cable repair is not available at this time.  The Town has received calls from several contractors for the repair work on the bridge and the contractors have indicated they can be here quickly.  M. Balch suggested not going out for competitive bids but instead go forward with 3 known companies.  Our insurance has indicated 3 bids are adequate.  Our insurance carrier will pay us and then work out the settlement with State Farm, the Harvey’s insurance company.  A. Hitchcock made a motion to for the Town to ask for a minimum of 3 bids for the bridge repair as soon as possible after the VT Historic Bridge Preservation meeting on July 13, 2005.  J. Gagnon expressed his disappointment that the bridge hasn’t been able to be opened for traffic yet.  Engineering and structure experts are required before any traffic will be allowed on the bridge.  The estimated cost of the temporary repair is $5000 to $10,000 to open the bridge.  J. Gagnon seconded the motion made by A. Hitchcock.  The motion was unanimously carried.  M. Balch stated bids will be sent out by Friday, July 15, 2005 with a two weeks time frame to submit bids.   



In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session for Personnel and Contracts at 7:41 P.M.   M.  Balch was invited to stay.  All others were excused.  The Board came out of executive session at 8:21 P.M. 


A. Hitchcock made a motion to accept the Union Contract as presented.  L. Pomainville seconded the motion.  The motion passed unanimously. 



There was no old business for discussion this evening.   


Angelo Rosato Access Permit

The Access Permit submitted by A. Rosato was reviewed and discussed.  A. Hitchcock made a motion to approve the Rosato permit as presented.  D. Markowski seconded the motion. The motion passed unanimously. 


Gravel and Winter Sand Bids

M. Balch stated there was some confusion with the ¾ crushed gravel quotes not being in the original bid received from Greg Markowski.  Unless the Board has a concern M. Balch stated he’d like to include the price of $11.70 in the documents.  The price fits in with the pattern of bids if the confusion was caused by our oversight or his.  The ¾ minus crushed gravel should have been included and is required for the gravel roads.  D. Markowski recused himself from decisions and voting on this bid.  A. Hitchcock asked about the Casella winter sand quality specifications.  M. Balch stated S. Erickson reported the quality is better than in the past but the best winter sand is from the Markowski pit.  The quality is not dirty and gritty.  M. Balch stated Casella’s quality is no longer inferior to the point we can’t use it per S. Erickson. Pricing comparisons were discussed and Casella’s pricing for 1 ½ crushed gravel was $0.50 cents higher per yard delivered and $0.90 cents higher for ¾ crushed gravel.  Markowski pricing for winter sand is $9.15 per cubic yard delivered versus Casella’s price of $8.65 per cubic yard delivered.  A. Hitchcock made a motion to accept the Markowski bid proposal of $11.30 per cubic yard for 1 ½ crashed gravel, $11.70 a yard for ¾ crushed gravel and $9.15 per cubic yard of delivered winter sand.  The motion was seconded by J. Gagnon.  The motion passed unanimously. 


Consider setting Property Tax Rates for FY2006

M. Balch stated he has asked Brenda Fleming to confirm the tax rates but has received no response to date.  The report from the State has been received with the Homestead and non residential rates as set by the State.  The Grand List as prepared by the Listers have received two grievances for the BCA.  G. Delong has verified the proposed tax figures.  M. Balch will research why the State figures for Homestead and Non Residential do not equal the Town’s Grand List.   The overall increase is 8 cents with 1% of this for the Town.  The Town had a 1.56 % growth in the grand list.  A. Hitchcock made a motion to set the total Town tax rate to include the total Town figure of $0.5664, the total Homestead school tax of $1.7829 and Non-Residential amount of $1.7628 for a total $2.34 cents.  The Village tax rate will be $0.0628.  D. Markowski seconded the motion.  The motion passed unanimously.


The Town has approximately $8,000 remaining in the Planning grant account.  A. Hitchcock will draft a list of items the Select Board would like to see added, changed or subtracted to the Town Plan during the upcoming revision of the plan.  The Planning Commission will be able to use this as direction in terms of starting the Town Plan Revision and which items are most critical to the Town.  A. Hitchcock will discuss this in further detail with Mike Solari.  M. Balch will follow up on the letter of interest from Beth Saradarian for the vacant seat on the Planning Commission. 


The Select Board recessed as the Select Board and convened as the Liquor Board at 8:52    P.M.  The Select Board reconvened at 8:54 P.M.


L. Pomainville suggested the Board present D. Nickless and his wife with a gift certificate to Maple Grove as a token of their appreciation for his work on the Union Contract.   


With no further business, the meeting adjourned at 8:56 P.M.


Respectfully submitted:                                  

Helen McKinlay, Recording Secretary   


Thomas “Hank” Pelkey, Chair

Allen Hitchcock, Vice-Chair  

Dave Markowski, Selectman 

W. Joseph Gagnon, Selectman 

Larry Pomainville, Selectman





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