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Town of Pittsford
Select Board Minutes
May 4, 2005

Thomas “Hank” Pelkey opened the meeting at 6:30 PM.  Select Board members present were: Thomas “Hank” Pelkey, Larry Pomainville, Joe Gagnon, and David Markowski and Allen Hitchcock.  Also present were:  Mike Balch, Helen McKinlay, Kathy Brown, Linda Drummond and Roy Newton.  Tom Carrara arrived at 6:39.



Town Auditor candidates: Linda Drummond, Kathy Brown introduced themselves to the Select Board.  M. Balch described the duties performed by the Town Auditors and what duties are presently performed on an annual basis by CPA, Sullivan and Powers.  The Town Auditor position would be appointed to fill the remainder of the vacant term until the next general election in March 2006.  The Town Auditors spend a substantial amount of time during the months of December and January preparing the Town Report.  D. Markowski noted that at this time only one position for Town Auditor is open.  D. Markowski asked the two candidates if either of them would be interested in the current vacancies on the Planning Commission.   The Select Board thanked both Kathy and Linda for their interest in the position.  The Select Board will consider the Town Auditor appointment later this evening in Executive Session.  . 



The minutes of April 27, 2005 were reviewed and discussed.  A correction will be made to the duplication on the Executive Session.    



The orders of May 4, 2005 were reviewed; discussed and approved   ICMA amounts for M. Balch’s retirement plan were discussed.  Fire Department expenses are grant related items were discussed.  Payment is made by the Town for the grant items and then we are reimbursed on the grant funds.  The Listers payroll was discussed and the amount submitted is for a one month time frame.  The Listers do final work on the grand list from February to May.  The Select Board requested a report listing all employees and elected officials with the benefits they receive.  The invoice for the fire truck repair by Ed Eaton was discussed.  The Select Board asked if more than one quote is requested for this type of repair work.  M. Balch noted if a different procedure was needed we should meet with T. Hooker first.  The Select Board asked how decisions were made as to invoices being paid by the Town or Nickwackett Hose Company for planning purposes.  The Fire Department budget is difficult to track due to charges to the Town, Nickwackett Hose Company, grants and reimbursements.  M. Balch stated the policy has always been if a piece of equipment is down the Fire Chief would authorize the equipment be repaired immediately and get it back in service.  Pumps and other specialty items are special services and do not offer several vendors to repair or service these items in the area.  M. Balch will invite the Fire Dept to discuss guidelines regarding purchasing procedures for the Fire Department. 



M. Balch noted a memo was in the Select Board’s reading file from R. Adams explaining the Pittsford Day Celebration Chairperson has resigned.  R. Adams can’t do this with the other programs this time of year. 

The Purchase Order for the new loader has been issued.

The Highway Department under ground tank in place now is the same tank that was in place at the time of the leak.  This tank is now 15 years old.  The actual leak was from the pipe not the tank.

Appointment paperwork is in process for the appointment of Bill Bowman as Deputy Fire Warden.



T. Carrara asked if the Select Board was sure B. Bowman going to take the job.  The Fire Warden sign was moved to Route 7 at Mrs. Newell’s.  The Select Board assured T. Carrara that B. Bowman had been appointed as the Deputy Fire Warden.    


The Select Board asked about the fixing the damages behind the Town Office from the Rotary skating rink.  M. Balch suggested it may be best to do the clean up of the area after the garage is built.  T. Carrara asked if the garage would be placed out to bid for local carpenters.  M. Balch responded that the garage and all work over $5000. is put out for bid by the Town. 


T. Carrara requested a list of the items approved for purchase by the Fire Department over the past two years as part of their grants.  T. Carrara asked for a report showing the Fire Department budget and items purchased against the budget over the past two years.   T. Carrara asked if the grant purchase of turn out gear would decrease the Fire Departments budget.  M. Balch explained grant money can not be used for the Fire Department operating budget.  New turn out gear when purchased through a grant is paid in full by the Town and later we receive the grant reimbursement for these items. A listing of items purchased this year was requested by T. Carrara.  M. Balch stated computer reports of the Fire Department accounts would be provided along with a chart of accounts to further explain the transactions.  The Select Board will be copied on the Fire Department reports. 


T. Carrara suggested an article be placed in the paper giving the locations of small highway jobs.  M. Balch stated the work plans have been approved by the Board for proposed work scheduled for the year.  The Highway Department Work Plan was prepared by Shawn Erickson and M. Balch then approved by the Select Board.  The Work Plan needs determine what items are needed for bids.  A copy of the Work Plan for FY06 was requested by T. Carrara.  The FY05 Highway Department Work Plan is on the Town website.  The Town has a very aggressive Highway Department Work Plan for this fiscal year.  T. Carrara asked what the Town Highway crew will do while someone else is hauling the gravel for projects.  M. Balch stated the Town crew will be doing maintenance on the roads, installing culverts, cutting brush and cutting shoulders.  M. Balch noted it is both more efficient and cost effective to have the large contractors hauling gravel for the road projects.  The Select Board reviews the Town Work Plans for progress quarterly.  Work plans are prepared in October for the following fiscal year.  The budget is prepared based on the work plans.  T. Carrara suggested the Highway Department have classes on design of corners and grading of roads.  M. Balch will look into these matters. 


R. Newton noted the numbers of tickets written the previous month by the Police Department and the high ticket dollar amount.  M. Balch stated a ticket for defective or over weight could account for the high dollar amount.    


The Select Board recessed as the Select Board and convened as the Sewer Board at 7:20 P.M.  The Select Board reconvened at 7:21 P.M.



Planning Commission Recommendation for Appointment

M. Solari wrote a letter to the Select Board with a recommendation from the Planning Commission to appoint Michael Leehy to fill the Planning Commission vacancy.  The Planning Commission has also requested should additional letters of interest be received by the Town the Select Board consider returning the Planning Commission to a 5 person Board.  The Select Board will discuss the recommendation for appointment in Executive Session.


Appointment of Special Police Officer – Scott Rideout

M. Balch requested the Select Board appoint Scott Rideout of Brandon as a Pittsford Special Police Officer. S. Rideout has passed the 56 hour program he attended at the VT Police Academy with excellent scores.   He will now be completing his mandatory Field Training of 80 hours. He is authorized as a provisional Police Officer while in the company of another officer.  S. Rideout will have completed his Field Training and addition classes by August 2005.   The Select Board requested M. Balch use limit the number of hours for ride along during S. Rideout’s training period.  D. Markowski made a motion to appoint Scott Rideout as a provisional officer for the Town of Pittsford through March of 2006.  L. Pomainville seconded the motion.  The motion passed unanimously.    


The Select Board recessed as the Select Board and convened as the Liquor Board at 7:26 P.M.  The Select Board reconvened at 7:31 P.M.



In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session for Personnel and Contracts at 7:32       P.M.  M.  Balch was invited to stay.  All others were excused.  The Board came out of executive session at 8:25 P.M. 


The Select Board asked M. Balch to contact Kathryn Brown and Linda Drummond to see if either would be interested in filling a position on the Planning Commission.  M. Leehy will be invited to attend the next Select Board meeting on May 18, 2005. 


With no further business, the Select Board adjourned at 8:26 P.M.   


Respectfully submitted:                        

Helen McKinlay, Recording Secretary      


Thomas “Hank” Pelkey, Chair

Allen Hitchcock, Vice-Chair  

Dave Markowski, Selectman 

W. Joseph Gagnon, Selectman 

Larry Pomainville, Selectman





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