Town of Pittsford
Select Board Minutes
December 21, 2005
Thomas “Hank” Pelkey opened the meeting at 6:30 p.m. Select Board members present were: Thomas “Hank” Pelkey, Joseph Gagnon, Larry Pomainville, Allen Hitchcock, and Dave Markowski. Also present were Michael Balch, Helen McKinlay, Joe Pomykala, Randy and Jack Adams, and Don Nickless.
The Select Board minutes of December 7, 2005 were reviewed and discussed. A. Hitchcock asked for a date of completion on the GASB34 requirements. M. Balch stated the work will be done in stages with the majority of the work completed by June 30, 2006 and full completion by December 31, 2006. M. Balch stated the Town would be in compliance with GASB34 for the next CPA audit at the end of June 2006. M. Balch will research the GASB34 work completed during the Graham & Graham audit. Clarification will be added to page 2 regarding the procedure manuals to state the accounting procedure manuals will be completed by June 30, 2006. Operational manuals will be in process to include job descriptions with an outline describing how departments approach jobs. The Town Managers report the words “tax exempt” will be added regarding the report from the Lister’s. Further clarification will be added regarding the grand list increase of 2.5% in the budget versus 1.5% increase of income due to the past due taxes from previous years which have been collected. M. Balch will verify if 100% pension plan was in place during the years prior to the union contract. H. Pelkey stated the 100% pension plan was in place prior to the first union negotiations.
The orders of December 21, 2005 were reviewed and discussed and approved. The Gall’s invoice is for a Highway Department coat. The Rutland Herald invoice coded to the Planning Commission was for the Public Hearing on the new Zoning Regulations. NEMRC is the Town Accounting program. The Lori Walters invoice was for annual CPA and first aid training. M. Balch will discuss with R. Adams the possibility of running this as a training class through the Recreation Department in the future.
TOWN MANAGER’S REPORT
§ Depot Bridge will officially open tomorrow after the final inspection by the State engineers.
§ The advertisement for the position of Assistant to the Town Manager has received 7 applications and 2 phone calls to date. The deadline is 2 weeks from today.
§ VLCT leader program is offering an extensive wellness plan for employees. There is a savings in insurance premiums to participating Towns. The program would result in a 4% savings to the Town, which amounts to $4400 a year.
§ A letter has been received from the Town of Proctor describing the Goodnough water line being in bad shape and having a number of leaks. 18 Pittsford residents are fed from this Proctor water main. There is a possibility the residents may be able to form a water district. M. Balch will further research help the residents with paperwork to form a fire district.
§ The owners of Fort Vengeance have sent in an application requesting Ft. Vengeance be put on the national record of historical places.
§ L. Pomainville had contacted M. Balch regarding the employee Christmas gifts. H. Pelkey approved this and M. Balch has taken care of purchasing gift certificates
§ Gravel road criteria will be discussed at a future meeting.
§ The Blittersdorf sewer issues and recommendations will be addressed by CDL in a letter. The engineering and construction recommendations will not be completed until spring.
§ CDL was here on December 13th and 14th measuring the depth of the manholes
§ A report with the correct vendor figure from FY05/06 for Markowski Excavating has been completed. The auditors figure is a mistake and the correct figure is on the computer. The correct amount is $43,047.
§ M. Balch will provide reports at the next meeting with the amount spent for legal and engineering services at the Sewer Plant.
§ There are currently 15 sewer connections on Elm Street and 67 on Depot Hill. Data for the 2 areas will be researched and reviewed. B. Babcock has attempted to contact A1 regarding the infiltration issues but they won’t return his calls. Camera exploration of the lines must be completed to further address the problems. Due to winter weather conditions this may have to wait until spring.
There were no public comments this evening.
H. Pelkey presented J. Pomykala with a letter of commendation and a gift certificate on behalf of the Select Board for his great efforts and achievement at the Recreation Area. Many residents have commented on how great the Recreation Area grounds are maintained.
The Select Board recessed as the Select Board and convened as the Sewer Board at 6:53 p.m. The Select Board reconvened at 6:58 p.m.
D. Nickless re: RCSWD Contract Renewal with Casella
D. Nickless gave the Board an overview of the RCSWD contract for renewal with Casella’s. The renewal is a five-year contract and will freeze the cost at the existing rates for the next year. D. Nickless recommended the Board accept the contract proposal. D. Markowski made a motion for the Town to approve the five-year RCSWD Contract with Casella as proposed. L. Pomainville seconded the motion. The motion passed unanimously.
D. Nickless informed the Board he had reviewed the final draft of the Union contract and it was now ready for signatures. The Union representative, Ron Pickering has already signed the contract.
Status Report Reevaluation - Listers
J. Eugair was
unable to attend this evenings meeting due to being ill. He will be rescheduled
to attend the next meeting.
Markowski Vendor Account Total FY2005
The correct number for the Markowski Excavating vendor account for FY2005 is $43,047.
Consider for Adoption the Burning Ordinance
D. Markowski made a motion to adopt the proposed Civil Ordinance of Burning and Disposal of Solid Waste as presented to the Board. J. Gagnon seconded the motion. The motion passed unanimously.
Consider for Adoption the Storm Water Runoff and Sanitary Sewer Ordinance
A. Hitchcock made a motion to adopt the proposed Storm Water Runoff and Sanitary Sewer Ordinance as presented. D. Markowski seconded the motion. The motion passed unanimously.
A. Hitchcock made a motion the Town Manager thoroughly investigate the pension plan issues as addressed in the audit year after year and come back to the Board with recommendations of how to resolve this issue intelligently and include the impact it will have on the employees. L. Pomainville seconded the motion. The motion passed unanimously.
Town Land – Forest Management Plan
A. Hitchcock asked if anything more had been done regarding contacting Nate Fice to review town forest properties M. Balch was asked to contact Nate Fice and schedule an inspection of Town properties to include the Chittenden springs, the new cemetery area and Osborne Dam.
A. Hitchcock asked M. Balch if he had gotten the information on possibly combining the trust funds. M. Balch stated no work had been to date on this and would discuss this with Gordon DeLong. The accounts could be tracked on a spreadsheet to show the allocation of interest to each account.
A. Hitchcock will look into the pros and cons of possible town charter changes. A. Hitchcock will meet with G. DeLong for ideas. L. Pomainville suggested this might be an appropriate time to look into possibly doing away with the Village District at the same time. M. Balch will look at how this would affect the Zoning and Town Plans.
D. Markowski requested M. Balch contact David Lathrop to schedule inspections of the railroad intersections for maintenance and upgrading.
Kendall Hill Bridge
D. Markowski stated the Town would need to have the deck on the Kendall Hill Bridge inspected. The State inspection this year stated the bridge was in fair condition with a few deficiencies. D. Markowski noted the deck has deteriorated a lot since this summer. M. Balch suggested contacting Chris Schmelzenbach of Infrastructure Engineering to inspect the bridge and give his recommendations of needed repairs. The Board asked M. Balch to contact AOT to first inspect the bridge again and to give a written statement of the current condition and design fixes and plans for that work needs to be done. M. Balch is to look into what is available through state funding for these bridge repairs.
Consider allowing Part Time Employees to Purchase Health Insurance through VLCT
M. Balch told the Board two part time employees had asked if they could buy Town insurance. The employees would pay the full premium with no additional costs to the Town. VLCT has stated the Town can legally offer this option at no expense to the Town. M. Balch stated there are currently three employees who could be eligible for this insurance option. D. Markowski made a motion to allow part time employees working seventeen and a half hours a week to purchase Town insurance from VLCT with no financial obligation to the Town. L. Pomainville seconded the motion. The motion passed unanimously.
M. Balch will talk with R. Adams about any considerations to build an ice rink this winter at the Recreation Area.
D. Markowski suggested the Board consider the existing foundation at the Pittsford Rescue Squad facility as a possible location for the proposed municipal garage. The location is in the center of Town and the foundation is already in place for three bays. M. Balch will contact the Pittsford Rescue Squad to discuss this suggestion.
A copy of the consulting agreement with Dorothy Wheeler will be in the Board’s next packets.
With no further business, the meeting adjourned at 7:50 p.m.
Thomas “Hank” Pelkey, Chair
Allen Hitchcock, Vice-Chair
Dave Markowski, Selectman
W. Joseph Gagnon, Selectman
Larry Pomainville, Selectman