Town of Pittsford
Select Board Minutes September 7, 2005
Thomas “Hank” Pelkey opened the meeting at 6:30 p.m. Select Board members present were: Thomas “Hank” Pelkey, Joseph Gagnon, Larry Pomainville, Allen Hitchcock, and Dave Markowski. Also present were Michael Balch, Helen McKinlay and Odell Johnson. Roy Newton arrived at 6:45.
The corrected Select Board minutes of August 3, 2005 were reviewed, discussed and approved. The Select Board minutes of August 17, 2005 and August 30, 2005 were reviewed discussed and approved.
The orders of September 7, 2005 were reviewed, discussed and approved. The AT & T invoice listed for the Fire Dept. will be researched by M. Balch.
TOWN MANAGER’S REPORT
§ Work is in process on the preliminary design for the Sewer Plant upgrades. The renewal application permit for sludge removal is being completed.
§ Cross Country Appraisals are here this week which is a week earlier then planned. The telephone lines are being run and the computers will be here next week.
§ Cross Country Appraisals has sent the Town a letter explaining the quality control standards that will be used for the reappraisal. The letter is in the reading file.
§ Sullivan & Powers were here three days last week to conduct the annual Town audit. The audit went excellent with positive feedback. The Town has a $90,000 unencumbered balance. This does not include the Mechanic Street property sale of $26,000 as the closing has not taken place to date.
§ The draft Otter Valley contract is ready for review. This has been changed to reflect an 18 month contract to better fit the fiscal year cycle and includes a 120 day cancellation clause.
§ A letter describing an on going sewer connection issue from a Route 7 resident was included in your packets. The sewer line running under the road with the problem is broken, collapsed, or plugged. Since the line runs under the road the resident thinks this should be a Town responsibility. The Sewer Board will look into this issue at their next meeting.
§ Representative Peggy Flory will be asked to present a status report in a few weeks on the financial questions regarding the Route 7 upgrade. The cost will be quite prohibitive to the Town. At the last Route 7 Steering meeting an estimate of $2,000,000 was given for the infrastructure cost to go through the center of town if their figures are correct.
§ Jim Carroll is looking for practical ways to deal with the sump pump issue.
§ An abutters list is being put together for residents of Furnace Road who may be interested to hook onto the proposed line extension to the VT Police Academy.
§ Property owners will be notified of the need to trim bushes hanging over Town sidewalks. We will be happy to do the trimming, but the Town crew are not arborists and the notice will allow home owners to trim in a more aesthetic way if desired. The trees at the corner of Plains Road and Pinewoods Road need to be trimmed.
§ A fire burning permit will be addressed by Chief T. Hooker and M. Balch.
§ M. Balch will send the draft letter to the Transportation Council providing the Board is comfortable with the wording.
§ Friday, September 9th A. Hitchcock, B. Babcock and M. Balch will meet to review the sewer infiltration issues.
§ M. Balch has the maps back from B. Babcock showing the failed sewer systems on Furnace Road.
There were no public comments this evening.
The Select Board recessed as the Select Board and convened as the Sewer Board at 6:51 p.m. The Select Board reconvened at 6:53 p.m.
There was no old business this evening for discussion.
Pittsford School Board
O. Johnson addressed the Board with a request for Burditt Fund money in the amount of $75,000 for proposed projects at Lothrop School. The projects include: sidewalk work, fencing, adding air conditioning in the computer lab, and roofing replacement on part of the original building, the 1985 addition and Town Hall, replacement of windows at the blue house. J. Radiometer has confirmed the money will be from the interest on the Burditt Fund account and not go into the principal. The school was allowed to spend $23,000 of the surplus. The spent surplus was used to pre buy fuel oil at a price of $2.09 per gallon. The balance of the surplus money will get turned over into the budget. A. Hitchcock made a motion to approve the expenditure of $75,000 from the Burditt Fund. The motion was seconded by D.Markowski. The motion passed unanimously.
Zoning Regulation Adoption
A letter to the Select Board from Mike Solari, Planning Commission Chairman stated the Planning Commission at their Public Hearing held September 6, 2005 at 7:00 pm had approved the 2005 Zoning Regulations with the following recommendations:
A. Hitchcock stated the new telecommunication section of the draft Zoning Ordinance is very good. A. Hitchcock reviewed terminology and content changes addressed at the September 6th Planning Commission Hearing. D. Markowski made a motion to set the date for the Public Hearing on the Zoning Regulations for October 12, 2005 at 6:30 p.m. J. Gagnon seconded the motion. The motion passed unanimously.
Stanley Barucki Access Permit
Stanley Barucki has requested an access permit for property located on the northerly side of Gorham Bridge Road. Shawn Erickson has approved the access permit with the following conditions: a ditch needs to be established and maintained, and installing an 18” diameter culvert. S. Erickson also noted this property is located in a flood area. The Board noted that certain times of the year driveway will be inaccessible due to being right in the flood area. A. Hitchcock made a motion to accept the application as presented. L. Pomainville seconded the motion. The motion passed unanimously.
Merle Macomber Estate Access Permit
Valerie Rickert, Executrix of the Merle Macomber Estate has requested an access permit for property located at lot 2 on the west side of Corn Hill Road. S. Erickson has approved with the condition an 18” diameter culvert be installed. A motion was made by D. Markowski and seconded by A. Hitchcock to accept the access permit of Valerie Rickert as presented. The motion passed unanimously.
Review Work Plans
A year-end review of the Recreation Department Work Plan was presented for the Boards review. R. Adams has done a great job and the increased use of the Recreation Area is partially the result of the Town Fourth of July celebration. M. Balch will be finishing performance reviews. Appraisals are based on the area work plans.
Depot Bridge Update
Depot Bridge timbers for the repair have been ordered.
Pittsford Commons has signed an agreement for McLaughlin Pluming to complete the required work at the pumping station. The Town will make the payment to McLaughlin’s Plumbing for the work and be reimbursed by Pittsford Commons by October 31st.
A motion was made by H. Pelkey, seconded by A. Hitchcock, to enter Executive Session for the purposes of discussing Personnel at 7:55 p.m.. The motion passed unanimously. In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into Executive Session for Personnel. M. Balch was invited to stay. All others were excused. The Board came out of Executive Session at 8:15 p.m. No action was taken.
With no further business, the meeting adjourned at 8:20 p.m.
Thomas “Hank” Pelkey, Chair
Allen Hitchcock, Vice-Chair
Dave Markowski, Selectman
W. Joseph Gagnon, Selectman
Larry Pomainville, Selectman