Town of Pittsford, Vermont

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Town of Pittsford
Select Board Minutes


Thomas “Hank” Pelkey opened the meeting at 6:30 P.M.  The Board members present were: Thomas “Hank” Pelkey, Larry Pomainville, Allen Hitchcock, Dave Markowski and Joseph Gagnon. Also present were Michael Balch, Roy Newton, India Barnett-Farmer and Paula Bizon Recording Secretary.


The Board minutes of 9/29/04 were reviewed, discussed and approved. 



The orders of 10/13/04 were reviewed, discussed and approved.    The Board discussed the need to have the underground tanks inspected.  The cycle of the inspections were discussed. 



§         M. Balch presented the first quarterly work plan report for all departments.  The Board reviewed and discussed the quarterly report.  The Board discussed the need to have a policy on the use of the Towns’ map.  M. Balch is pleased with the progress of the departments as they relate to their work plans.

§         M. Balch informed the Board that he has received a request from VTrans on the impact of the Town’s infrastructure during the US RT 7 work.  M. Balch did not foresee any significant impact in the infrastructure.  He stated with the Board’s approval he would draft a letter to VTrans stating that there will not be an impact on the Town.  The Board discussed the need to upgrade West Creek Road prior to the start of any work on US RT 7.

§         M. Balch informed the Board that S. Erickson and he went to view the tree on Goat Farm Road.  The removal of the tree will be scheduled into the Highway Dept. contract, if the add on quote is acceptable.

§         M. Blach informed the Board that the Personnel Handbook is being worked on.

§         M. Balch informed the Board on a recent horse recapture issue and that the effort required was much less than feared.   M. Balch stated that if the Town would like to recoup the expenses involved in this type of issue, a policy would need to be developed prior to charging any residents. 

§         M. Balch informed the Board that he has spoken with the Humane Society and there have been some compromises made between the Town and the Humane Society.  The Humane Society has a kennel the Town can use if the Town pours the pad for the kennel.

§         M. Balch informed the Board that there is a State agreement with Goodyear Tires that any dealership that sells the Town Goodyear tires has to offer the tires at the State contracted price.  The Board directed M. Balch to draft a memo to Town employees that they request Goodyear tires on all Town vehicles at the contracted price.



No comments were made.


The Board recessed the Select Board and went into the Sewer Board at 7:23 P.M. The Board reconvened at 7:30 P.M.



Historical Society

M. Balch requested Board approval to insulate the Historical Society water service to avoid freezing pipes this winter.  B. Babcock stated that he could do the job with minimal effort and some blue board.  The Board was in consensus to have the work performed. 


Water System Maps

M. Balch informed the Board that the Town has received the water system maps and accurate.  The maps will be placed in the vault.



Hazard Mitigation Plan (HMP)

I. Barnett-Farmer addressed the Board on the process of adapting a HMP.  I. Barnett-Farmer stated that a HMP is a required plan by FEMA.  The RRPC is addressing the implementation of these plans and how to address the cost assessed to the damage of these potential risks.  The identification of potential risks was discussed along with the Town contact person who will develop the plan for the Town.  The Board was informed that if a plan were not in place, there would be a limit of funding resources available if a loss occurs.  The Board of Selectman should adopt the plan that is developed in the Town and approved of by FEMA.  The plan is Town specific and FEMA formatted.  The Board asked if the plan is not improved in Town and local citizens are currently paying tax dollars to support FEMA, and there is never any damage that is FEMA approved, does the Town receive any FEMA funding for planning ahead?  I. Barnett-Farmer stated that she could appreciate the Board’s point of view however, if the plan is not approved funding will be limited if there is a loss.  She stated that FEMA is trying to address all risks across the country and reviewing the situation in a preventative nature.  I. Barnett-Farmer stated that her agency is here to provide a relatively easy way to help Town’s develop their plans.   The plan can have changes made at this time prior to submitting the plan to FEMA.  The Board will be providing additional comments to I. Barnett-Farmer.  A. Hitchcock moved and D. Markowski seconded a motion to approve the Town’s HMP with additional comments.  The Board asked if there is any FEMA funding available to take care of a potential risk prior to the disaster.  I. Barnett-Farmer stated that there are grants available, on a competitive basis.  4 yes votes and J. Gagnon abstained.  Motion passed.  The Board signed the adoption plan certificate, which will be forwarded with the HMP to FEMA.  I. Barnett-Farmer and R. Newton departed at 7:22 P.M.


VT Rapid Response Plan

The Board reviewed the VT Rapid Response Plan.  L. Pomainville moved and D. Markowski seconded a motion to approve the VT Rapid Response Plan as submitted.  Unanimously approved.


Access Road Permit

The Board reviewed the access plan submitted by Dan and Marty Pinkowski.  The Board had questions as to the use of the access, single dwelling or multiple dwellings.  The Board will table the discussion until the access use question is answered.


Truck Route Road

The Board discussed the condition of the truck route bridge and the possibility of having the decking inspected.  The Board directed M. Balch to draft a letter to VTrans Structure Division to inspect the bridge.


Hiring Criteria Policy

M. Balch presented a hiring policy draft plan to the Board for their review.  The Board discussed the criteria.  Modifications to the plan were made.  A. Hitchcock and D. Markowski moved to accept the Hiring Criteria Policy draft as a Town policy with the removal of paragraph 1C.  Unanimously approved.


Attendance at Training Classes and Meetings Policy

M. Balch presented an attendance at training classes and meeting draft policy for the Boards review.  D. Markowski moved and A. Hitchcock seconded a motion to accept the Attendance at Training Classes and Meetings Policy as presented.  Unanimously approved. 



In accordance with 1VSA 312(b) where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to go into executive session to discuss Personnel at 8:00 P.M.  Michael Balch was invited to stay.  P. Bizon was excused.  The Board came out of executive session at 8:25 P.M. 


Without any further business, the Board adjourned at 8:27 P.M.


 Respectfully submitted:


Thomas “Hank” Pelkey, Chair

Larry Pomainville, Vice-Chair 

Dave Markowski, Selectman 

W. Joseph Gagnon, Selectman

Allan Hitchcock, Selectman

Paula Bizon, Recording Secretary 



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