Meeting Minutes : Water and Sewer Commission Minutes 4/19/22

Town of Pittsford WATER AND SEWER COMMISSION – April 19, 2022 

MEMBERS PRESENT:  Clarence Greeno, Baird Morgan, Helen McKinlay, Ernie Clerihew.    OTHERS PRESENT: Brenda Fox-Howard – Town Manager, John Haverstock – Town Manager, Kelly Giard – Recording Secretary.

The Water & Sewer Commission was called to order at 6:30 PM by Chairman Greeno.

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was no need to amend the agenda. 

Motion by H. McKinlay and seconded by B. Morgan to adopt the agenda as presented.  Motion passed unanimously 4 – 0.


The minutes of the March 15, 2022 meeting were signed with no corrections.


J. Haverstock reported on the following:

  • Bob Berardo will be returning on April 25, 2022.
  • There were 2 areas of concern with the recent Water Sanitary Survey, which have been resolved and reported to the State.


None presented at this time.


Update on Water System Study:
An email from Craig Jewett was read.  The email indicated that the 60% complete proposal on the Water System Study will be submitted later in April with the Hydrant Flow Study to be submitted in May or June.  Mark Youngstrom recently toured the system and will be assisting with this project.


Update on Depot Hill Road Sewer Project and Budget Status:
J. Haverstock stated that the final request has been submitted to the Agency of Natural Resources and it is the hope to finalize this project soon.

Consider Approving Proposed Sewer System Expansion Study and Discuss Funding Options:
J. Haverstock reported that the proposal was received and Otter Creek Engineering has been consulted to study the capacity of expanding the sewer system.  There was discussion concerning the areas that may be able to connect to the system.  The proposed study will cost approximately $9,200 and will take between 10 – 12 weeks to complete.  C. Greeno inquired of the funding options.  J. Haverstock explained that this is not a system creation, but an expansion, with possibly using ARPA Funds.                 E. Clerihew inquired about the status of the Police Academy connecting to the system.  J. Haverstock explained that construction of a new dorm is nearly complete.  The Police Academy is a Town water system customer.  With the addition of the dorm, there might be a strain on their sewer system.     Motion by B. Morgan and seconded by H. McKinlay to fund the expansion study.  Motion passed unanimously 4 – 0.  The connection requirements were discussed and residents are not currently required to connect to the system.


Introduce New Town Manager:
Brenda Fox-Howard was present.  Ms. Fox-Howard is the new Town Manager who will be replacing John Haverstock as he enters into retirement.

Update on Utility Rate Adjustment Efforts:
J. Haverstock reported that John Kiernan is no longer with Otter Creek Engineering, however, is willing to work with the Town to review utility rates and make recommendations at no cost.  There will be a review of the information at the May 17th meeting.

Discuss Resignation of Commissioner Hank Pelkey and Efforts to Fill Vacancy:
Commissioner Pelkey resigned from the Water & Sewer Commission effective April 6, 2022 due to health reasons.  J. Haverstock reported that there have been ads in the paper for interested candidates. The deadline for interest of the position is May 6, 2022.

The next meeting of the Water & Sewer Commission will be held on May 17, 2022.

The meeting was adjourned at 6:57 PM.


Respectfully Submitted,

Kelly Giard
Recording Secretary

Clarence Greeno, Chairman

Ernie Clerihew, Commissioner

Baird Morgan, Commissioner

Helen McKinlay, Commissioner