Meeting Minutes : Water & Sewer Commission Minutes – 11/16/21 – Draft



Members Present – Ernie Clerihew, Thomas “Hank” Pelkey, Baird Morgan, Clarence Greeno. (6:45 PM), Helen McKinlay (6:51 PM). Others present: Shawn Hendee, John Haverstock Town Manager, Kelly Giard – Recording Secretary.

The meeting was called to order at 6:33 PM by Town Manager Haverstock. J. Haverstock reported that there was no need for Executive Session.

J. Haverstock stated that there was no need to amend the agenda. Motion by T. Pelkey and seconded by B. Morgan to adopt the agenda as presented. Motion passed 3 – 0.



The minutes of the October 19, 2021 meeting were signed, with no corrections.


Town Manager Report:

J. Haverstock reported the following:

  • The Water Source Protection Plan was submitted and approved. This is required to be submitted every 3 years with the next due date of May 2024.
  • Tyler Allen has recently passed his Wastewater Certification test. Shawn Hendee submitted a memo to the Water and Sewer Commission stating that the entire staff at the facility is 100% licensed to the limits of the water and sewer systems.
  • The December meeting is scheduled for December 21, 2021, however, the Commissioners agreed to cancel the meeting, unless necessary.



None presented at this time



Discussion of Recent Hydrant Flushing Project:

Shawn Hendee reported that every hydrant was opened and flushed over a 2 week period. The maintenance that was needed on the hydrant was performed at the time of the flushing. There were no line breaks or colored water noted. J. Haverstock inquired whether the flushing program will result in a lower amount of sediment in the future. S. Hendee explained that there is less and they will be performing the same exercise in the spring. E. Clerihew inquired how many hydrants were involved. S. Hendee stated that there were 119 and nothing was done at the Vermont Academy property or OMYA.


Update on Water System Study:

J. Haverstock read an email from Craig Jewett, Otter Creek Engineering with regard to the Water System Study. The study is being paused until spring.


Review Superintendent’s Work Plan and Budget Proposals:

Shawn Hendee presented his budget proposals and work plans. The Commissioners have 2 months to review and propose any changes.

Shawn Hendee reported that the work plan for 2023 includes contracting out the springs building repairs in Chittenden, at the pump house door and reservoir doors. He also wishes to make repairs to the water line along Pat Lee Drive. There is a new Lead/Copper rule, which may require service line replacements. J. Haverstock inquired how many lines are involved. S. Hendee explained that this is currently being researched and site visits are occurring.

Work completed this year included removing trees at the reservoir; relocating a 2” line at the Dollar General site; working with Markowski Excavating on the Route 7 Segment 1 project; repairing spring boxes; tarring the spring box roofs; walking the transmission lines from Chittenden to Pittsford; hydrant tagging system log in from truck; regular sampling; quarterly meter reading; trimming around curb stops; trimming around hydrants and painting; assisting Markowski Excavating with Gloriosa Drive; receiving new truck; assisting Highway Department with plowing roads and sidewalks and training.

Proposed projects for the upcoming summer include hydrant painting; repairing curb stops; repairing water mains; water meter readings; inventorying and updating phone and emails for customers to notify in the event of an emergency; continuing trimming and clearing around hydrants and monitoring Route 7 projects.



Update on Depot Hill Road Sewer Project and Budget Status:

J. Haverstock reported that both the jetter and the generator have been ordered and the equipment is being funded by the remaining grant funds.


Review Superintendent’s Work Plan and Budget Proposals:

Shawn Hendee reported that there are some costs that are out of our control, such as sludge handling and insurance premiums.

Shawn Hendee reported that the work plan for 2023 includes upgrading the auto-dialer system to bring inline with the other alarms; upgrading the doors on the lab, as well as other doors in the facility; 2024 includes the Plains Road sewer line replacement; 2025 includes lower Arch Street manhole repair.

Work completed this past year included hydrant flushing, sealing manholes on Arch,

Mechanic and Elm Streets; repairing the force main on Elm Street; addressing solids at the Wastewater Treatment Facility, which blockage was removed with a jetter service provided by A1 Sewer and Drain; removing the blue tank at the facility; assisting Otter Creek Engineering with new station training; annual maintenance at the facility; enrolling in phosphorus study; working with State on permitting; normal daily testing; completing the path to the brook; cutting brush; training; inspecting/repairing manholes; flushing Plains Road continuing testing and continuing flushing hydrants.


Review Proposal for Sewer System Expansion Study:

Craig Jewett submitted a proposal, which was included in the packets for review. J. Haverstock stated that the proposal was $9250 and he will be researching if ARPA or other funding could be used for this project.



Review Draft of Commissions Town Report Submission:

The Commissioners had no additions to the Town Report submission that was presented.


Update on Federal/State Assistance to Delinquent Utility Customers:

J. Haverstock reported that 6 residents participated in the program. E. Clerihew inquired how many customers were delinquent. J. Haverstock will look into this and report at a future meeting.

The next Water and Sewer Commission will be held on January 18, 2022.

The Water and Sewer Commission adjourned at 7:37 PM.


Respectfully Submitted,

Kelly Giard

Recording Secretary


Clarence Greeno, Chair


Thomas “Hank” Pelkey, Vice Chair


Baird Morgan, Commissioner


Ernie Clerihew, Commissioner


Helen McKinlay,Commissioner