Meeting Minutes : Water & Sewer Commission Minutes – 9/21/21

Members Present – Clarence Greeno, Baird Morgan, Ernie Clerihew, Thomas “Hank” Pelkey and Helen McKinlay. Others present: Shawn Hendee, John Haverstock – Town Manager and Kelly Giard – Recording Secretary.

The meeting was called to order at 6:30 PM by Chairman Clarence Greeno

Adoption of Agenda:

J. Haverstock stated that there was a possible need for Executive Session to discuss abatements.

J. Haverstock stated that there was no need to amend the agenda. Motion by T. Pelkey and seconded by H. McKinlay to adopt the agenda as presented. Motion passed 5 – 0.

Minutes:

The minutes of the August 24, 2021 regular meeting were signed, with no corrections.

Town Manager’s Report:

None.

Public Comment:

None presented at this time.

WATER:

Discussion of Water System Study and Related Loan/Grant Application:

J. Haverstock reported that this project is “looking good” for full funding. Otter Creek Engineering has begun work with the understanding that there is always a possibility of full loan forgiveness not happening.

SEWER:

Update on Depot Hill Road Sewer Project Status:

J. Haverstock reported that the pump station portion of the project is complete. The portable pump-station generator has been ordered. There remains approximately $100,000 of the original bond funding available with 50% loan forgiveness. Craig Jewett will be attending the October 19 meeting to discuss the project. Bids from Brookfield and any other vendors will be presented. The Commissioners will also be reviewing jetter bids at the October 19 meeting. S. Hendee stated that the preference is to have a hot and cold unit as it would cut grease better and the hot water will allow the Highway Department to use the equipment to thaw culverts. J. Haverstock explained that there will be a need to confirm the available loan balance and request input from Otter Creek Engineering. B. Morgan inquired the reputation of the manufacturers who have provided jetter quotes.

Discuss Pending Renewal of Wastewater Treatment Permit:

J. Haverstock stated that he and S. Hendee attended a Zoom Public Hearing on the renewal of the Wastewater Treatment permit and are awaiting the decision.

WATER AND SEWER:

Discuss Possible Uses for American Rescue Plan Act Funding:

J. Haverstock reported that the original amount to be received over 2 years was $291,000, however, once the additional county funding amounts were received, the total Town allocation is expected to be $833,000. There are many ways that the Town may wish to make use of these funds.

Consider Requests for Abatement:

J. Haverstock reported that there were the following requests for abatement received:

  • Ed Shannon – 95 Mechanic Street, which is a rental property. J. Haverstock read the request aloud. Following discussion, a motion by T. Pelkey and seconded by B. Morgan to deny the request. Motion passed 5 – 0. The Town Manager was instructed to write a letter to Mr. Shannon with this information.
  • SE, LLC – J. Haverstock read the request for the abatement of penalties and interest siting COVID 19 as the reasoning. There was discussion that there has been funding available from VERAP to assist with this and that the property owner has paid on the delinquency utility that is outstanding. Motion by C. Greeno and seconded by E. Clerihew to deny the request and instructed the Town Manager to write a letter with the decision. Motion passed 5 – 0.
  • Nathan Ryder – a request was received from Mr. Ryder stating that he has received a larger than usual billing due to a running toilet, which he has resolved in a home that he recently inherited. Mr. Ryder put forth no specific request for an abatement. Shawn Hendee stated that the spike occurred pre to mid COVID, at which time he spoke with Mr. Ryder and his counselor. S. Hendee stated that there has been a history of minimal usage, which has now returned to normal. J. Haverstock stated that the delinquency relating to this spike is in the $1,700 range. Motion by B. Morgan and seconded by C. Greeno to forgive the balance. Motion passed 4 – 1 (Pelkey opposed).

The Water & Sewer Commission adjourned at 7:08 PM

The next regular meeting of the Water and Sewer Commission will be held on October 19, 2021

Respectfully Submitted,

 

Kelly Giard

Recording Secretary

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Clarence Greeno, Chair

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Thomas “Hank” Pelkey, Vice Chair

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Helen McKinlay

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Ernie Clerihew

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Baird Morgan