Meeting Minutes : Water & Sewer Commission Minutes – 6/15/21



Members Present – Clarence Greeno, Baird Morgan, Ernie Clerihew, Thomas “Hank” Pelkey, and Helen McKinlay. Others present: John Haverstock – Town Manager and Kelly Giard – Recording Secretary.

The meeting was called to order at 6:30 PM by Chair Clarence Greeno.


Adoption of Agenda: 

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was no need to amend the agenda. Motion by T. Pelkey and seconded by H. McKinlay to adopt the agenda as presented. Motion passed 4 – 0.



The minutes of the May 18, 2021 regular meeting were signed, with no corrections.


Town Manager’s Report:

J. Haverstock stated that there was no Town Manager’s Report.


Public Comment:

None presented at this time.



Update on Tree Cutting at Site of Auxiliary Reservoir Site:

Shawn Hendee reported via email that the tree cutting was happening at the Plains Road site and was anticipated to be finished within the week.



Update on Depot Hill Road Sewer Project Status:

J. Haverstock reported that the Depot Hill pump station portion of the project is fully operational; the generator, (which is the second part of the project) has been ordered. Shawn Hendee has met with Engineer Craig Jewett regarding the aeration automation portion of the project and discussed other options for the funding that was initially earmarked for the aeration. The other options that were discussed were a generator for the Wastewater Treatment Facility, which was quoted as part of an unsuccessful FEMA grant application at approximately $50,000. Another option would be to purchase a line jetter so that the sewer lines can be cleared in-house rather than contacting A-1 Sewer & Drain when this is necessary. The price for this equipment is approximately $35,000. J. Haverstock will research the fees that have been paid in the past to A-1 Sewer & Drain for their services. There was a determination that the bond verbiage was open enough to pursue other options. J. Haverstock will contact A-1 Sewer & Drain for a price to perform preventative maintenance. E. Clerihew inquired about the possibility of sharing a jetter with another town. There was discussion that this has been proposed with other equipment and it was deemed not feasible. There was discussion on the proposed generator. J. Haverstock explained that it is a fixed structure that would be able to accommodate the operations at the Wastewater Treatment Facility, Sewer Office and Water Office.


Discuss Pending Renewal of Wastewater Treatment Permit:

J. Haverstock reported that he had a conference call with Tyler Allen, Shawn Hendee and State officials regarding the renewal of the Town’s Wastewater Treatment 15-year permit. There will be more stringent substance testing in the coming years.


Act on Dollar General’s Sewer Hook-Up Application:

J. Haverstock stated that the Dollar General project involves the relocation of the site’s sewer service line. Therefore, they have submitted the required application. Shawn Hendee has approved the requested hook-up. Motion by T. Pelkey and seconded by H. McKinlay to approve the permit. E. Clerihew inquired if there was a need to move the hydrant. C. Greeno inquired if the placement would be adequate for the proposed Route 7 project. Motion passed 3 – 2 (Clerihew and Morgan opposed).



Update on Purchase of Utility Truck:

Shawn Hendee reports that the truck will be ready in the near future and the trade-in and delivery date will be set. B. Morgan inquired if there was an increase in the trade-in value as other used vehicles have increased in value.


Discuss Possible Uses for American Rescue Plan Act Funding:

J. Haverstock stated that the proposed generator or jetter may qualify for ARPA funding. Shawn Hendee is using the Asset Management Plans that were recently compiled as a guide regarding needed improvements. The deadline to commit to the funding is December 31, 2024 with a deadline of December 31, 2026 to spend the funds.


Consider Summer Meeting Schedule:

The Water & Sewer Commissioners agreed to not meet in July and resume in August.


The Water & Sewer Commission adjourned at 7:17 PM.

The next regular meeting of the Water and Sewer Commission will be held on August 17, 2021


Respectfully Submitted,


Kelly Giard

Recording Secretary



Clarence Greeno, Chairman


Thomas “Hank” Pelkey, Vice Chairman


Helen McKinlay


Ernie Clerihew


Baird Morgan