Meeting Minutes : Pittsford Annual Meeting Minutes – 3/1/21

TOWN OF PITTSFORD ANNUAL MEETING MINUTES

March 1, 2021 – Lothrop School Library

Select Board Members Present: Also, Present:

Alicia Malay, Chair John Haverstock, Town Manager

David Mills, Vice-Chair Helen McKinlay, Town Clerk (Zoom)

Thomas “Hank” Pelkey Elizabeth Willis, Asst. Town Clerk (Zoom)

W. Joseph Gagnon Debbie Alexander, Lothrop Principal

Thomas Hooker Approximately 12 guests (via Zoom)

Alicia Malay, Select Board Chair, called the meeting to order at 6:31 PM.

Alicia Malay welcomed everyone attending the meeting in person and via Zoom. Zoom was made necessary by the need for social distancing due to Covid-19. Questions tonight will be limited to one minute each. For those who have not yet mailed or returned your ballot, voting will take place tomorrow at the Pittsford Fire Department from 7:00 a.m. to 7:00 p.m.

Town Manager John Haverstock read the caption for the Town Report cover photo (taken by Steve Belcher) depicting a portion of the Tractor Parade moving down Route 7 on Halloween, 2020. This event was proposed and organized by Jeff Carleton, and hosted by the Pittsford Village Farm. More than 50 tractors took part in the parade and it raised funds to support the Fire Department. The Covid-19 pandemic has had an enormous impact around the globe. In Pittsford, many annual events and programs have been cancelled, including Pittsford Day and the Fire Department’s Annual Haunted House. The next photo (taken by Lothrop Principal Debbie Alexander) shows a few kids (l-r.: Talon Eugair, Braylin Bowen, Thomas Poro, Peyton Trombley, Renee Trombley and Bailey Bowen) enjoying a wagon ride at a Covid-modified “Trunk or Treat” event organized by Kelly Connaughton with the Lothrop School, the MacLure Library and supported by the Town Police, Fire and First Response Departments. As these photos show, the people of Pittsford have shown great flexibility in adapting to life during this pandemic.

The Town Report dedication in honor of Bruce Babcock was read by David Mills, Select Board Vice Chair. Bruce, the Town’s long-time Water/Sewer Superintendent, retired in the Summer of 2020 after 40 years of service. Bruce also was a volunteer Firefighter for more than four decades. Bruce served for many years as Town Health Officer, Constable, Special Police Officer, and as a member of Pittsford First Response. Bruce also worked as an Assistant Game Warden and has taught many hunter safety classes.

The Town Report dedication in honor of Randy Adams was read by Alicia Malay, Select Board Chair. Randy served as the Pittsford Recreation Director for 20 years. Under Randy’s leadership, the Recreation Department substantially increased the number and variety of its programs, often partnering with the Police Academy, the Library, local businesses, neighboring towns and many others. Randy has set a standard of excellence, grace and determination with which he has faced his challenges.

A dedication to Odell Johnston, was read by Selectman Tom Hooker. Odell was a baker, and he owned and operated Creative Cookery for more than 20 years. Odell was committed to public service, serving as a member of the Pittsford Fire Department for 33 years and he was key in establishing the Pittsford Haunted House event. Odell served as an EMT. Odell was the Town’s Emergency Management Coordinator for a long time. He also served 22 years on the Lothrop Elementary School Board. Odell will be remembered by his friends and neighbors for his playful sense of humor and all he has done for the Town.

Alicia Malay introduced State Representatives Stephanie Jerome and Butch Shaw:

Stephanie Jerome spoke about the changes in our daily lives due to the Covid-19 pandemic. The State Legislature has been meeting virtually by Zoom meetings and all hope to be back in Montpelier later this year. The following are items of interest currently being worked on: Small Business Grants; Broadband; State Employee and Teacher Pensions, which are currently $4.5 billion dollars under-funded; Child Care; Electric Vehicles; Weatherization; Agriculture; and Education. Please continue to follow her posts in the Brandon Reporter and on Front Porch Forum.

Butch Shaw spoke about the challenges presented to this Legislative session meeting virtually by Zoom meetings. He looks forward to hopefully meeting again in person the next session. Butch reviewed what we can expect to see in spending from the State. The Vermont Police and Fire Academy is currently working on a $1.6-million-dollar renovation to the East Cottage to provide more overnight housing; updates to the Academy firing range and a study on how to better utilize the Academy. Route 7 Segment 4 is scheduled to go out to bid and construction starting FY2024; Segment 3 is scheduled for construction in FY2026; Segment 2 is listed in the project book, not funded at this time and will be out at least 5 years. On a good note, AOT has agreed to pave portions of Route 7 Segments 2, 3 and parts of Segment 4 to provide better driving conditions in FY22. This is a Redistricting year based on the Census numbers.

Select Board Chair, Alicia Malay read the following warning:

The legal voters of the Town of Pittsford are hereby warned to meet virtually through telephone dial-in and Zoom options (see remote information, below), on Monday, March 1, 2021at 6:30 p.m. to hear about and discuss the following matters of Town business:

Article 1. Alicia Malay, read the following article: To hear the reports of the Town Officers.

 

Alicia Malay reviewed the Town Report Table of Contents (page 2) to assist in location of the reports:

  • The reports of Town Officers, Commissioners and Boards are located on pages 4 through 51.
  • Pages 52 to 72 are Organization Reports
  • Pages 73 to 77 are the minutes of last year’s Town Meeting.
  • Pages 78 to 80 are elected and appointed offices.
  • Pages 81 – 82 are School District Reports.
  • The inside back cover has Emergency and Town phone numbers.

 

Article 2. John Haverstock read the following article: To see if the voters of the Town of Pittsford will appropriate the sum of $1,669,369.00 (One Million, Six Hundred Sixty-Nine Thousand, Three Hundred Sixty-Nine and no/100ths Dollars) to defray the General Expenses of the Town for the 2021- 2022 fiscal year, of which the sum of $1,283,829.00 (One Million, Two Hundred Eight-Three Thousand, Eight Hundred Twenty-Nine and no/100ths Dollars) is to be raised by property taxes?”

 

Alicia Malay, Select Board Chair, presented an overview of General Fund budget (pg. 5). Alicia thanked Town employees and Department heads for their assistance with budget reports and compiling and mailing the Town Report. The Select Board is presenting a budget for FY2021/ 22 that is level funded, which means no tax increases. The Auditors have found no significant shortcomings in our annual audit. A copy of the Audit Report can be found on the Town website: https://www.pittsfordvermont.com.

John Haverstock discussed the General Fund in detail (pgs. 23 – 33). The General Fund revenue budget for FY20 was $1,634,823. The actual revenues were $1,676,722. The General Fund expense budget for FY20 was $1,634,824. The actual General Fund expenses were $1,625,472.

Article 3. Alicia Malay read the following article: “To see if the voters of the Town of Pittsford will appropriate the sum of $1,154,770.00 (One Million, One Hundred Fifty-Four Thousand, Seven Hundred Seventy and no/100ths Dollars) to defray the Highway Expenses of the Town for the 2021 – 2022 fiscal year, of which the sum of $1,015,200.00 (One Million, Fifteen Thousand, Two Hundred and no/100ths Dollars) is to be raised by property taxes.”

 

Selectman Joe Gagnon reported on the Highway Department budget (pgs. 33-34) and work activities. The Highway Department revenue budget for FY20 was $2,556,681. The actual revenue for FY20 was $1,533,897. Highway Fund expenses budgeted for FY20 were $2,556,681. The actual Highway Fund expenses were $1,583,859.

Article 4. Select Board Chair, Alicia Malay read the following article: “To see if the voters of the Town of Pittsford will appropriate the sum of $16,000 (Sixteen Thousand and no/100ths Dollars) to defray the Village District’s Expenses for the 2021–2022 fiscal year, of which the sum of $16,000 (Sixteen Thousand and no/100ths Dollars) is to be raised by property taxes payable by Village property owners?”

 

After the close of the above discussions, the legal voters of the Town of Pittsford shall have the opportunity on Tuesday, March 2, 2021 between 7:00 a.m. and 7:00 p.m. to vote at the Fire Station (located at 150 Pleasant Street, Pittsford) by Australian ballot, on Articles 2 through 4, above, and on the following matters, to wit:

Article 5. To see if the voters will authorize collection of taxes on real and personal property by its Treasurer in three equal installments, due on or before August 12, September 9 and November 12, 2021?

Article 6. To elect the following officers of the Town:

a. A Town Moderator for a term of one (1) year

b. A Selectman for a term of three (3) years

c. A Selectman for a term of two (2) years

d. A Trustee of Public Funds for a term of three (3) years

e. A Trustee of Public Funds for a term of two (2) years

f. One MacLure Library Trustee for terms of one (1) year

Respectfully submitted: Attest:

s/s Alicia Malay, Select Board Chair s/s Helen E. McKinlay, Town Clerk

s/s David Mills, Select Board Vice-Chair s/s Elizabeth Willis, Asst. Town Clerk

s/s Hank Pelkey, Selectman

s/s Thomas Hooker, Selectman

s/s Joe Gagnon, Selectman