Meeting Minutes : Water & Sewer Commission Minutes – 2/16/21

Members Present – Baird Morgan, Ernie Clerihew, Thomas “Hank” Pelkey, Clarence Greeno (via Zoom), and Helen McKinlay (via Zoom).  Others present:  John Kiernan, John Haverstock – Town Manager and Kelly Giard – Recording Secretary.


The meeting was called to order at 6:30 PM by Town Manager John Haverstock.


Adoption of Agenda: 

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was no need to amend the agenda.  Motion by T. Pelkey and seconded by E. Clerihew to adopt the agenda as presented.  Motion passed 5 – 0.



The minutes of the January 13, 2021 regular meeting and the February 2, 2021 special meeting were signed, with no corrections.


Town Manager’s Report:

J. Haverstock reported the following:

  • Nothing additional


Public Comment:

None presented at this time.



None presented at this time.



Update on Depot Hill Road Sewer Project Status:

John Kiernan from Otter Creek Engineering was present to discuss the Depot Hill Road sewer project status.  The lower station is connected and receiving from the Route 7 area of JR’s Eatery and the Pittsford Commons.  The pumping from the lower station has been tested.  The upper pump station will be started up on February 26, 2021.  Shawn Hendee, Tyler Allen and the Town Manager will be attending the final inspection and start up.  The additional storage tank has been ordered, however, the pump station is fully operational.  The warranty date begins once the project is completed.  Brooks Newbury from Aeromod has been in contact with John Kiernan to schedule the aeration project at the Wastewater Treatment Facility.  The project package is being drafted to send to bidding contractors.


Discussion of Sewer Rates:

John Kiernan was present to continue the discussion of the needed sewer rate increase.  Mr. Kiernan submitted a memo, which was included in the packets for review.  Mr. Kiernan explained the proposals that were discussed and adjusted since the last meeting.  Mr. Kiernan stated that he has been in contact with NEMRC and was advised that the implementation of any proposal would be fairly simple.  J. Haverstock stated that there will need to be specific explanations for the rate payers.  Motion by B. Morgan and seconded by C. Greeno to adopt the following rate increases:   Bond Charge from $171 to $195 per billing cycle; Base Charge increase from $95 to $160 per billing cycle; Base Allocation increase from 6,000 gallons to 9,000 gallons per billing cycle, with a metered rate of $21.00 per 1,000 gallons.  Motion passed 5 – 0.  J. Haverstock stated that there are currently 15 customers that do not have meters due to various plumbing concerns.



None presented at this time.


The Water & Sewer Commission adjourned at 7:07 PM.


The next regular meeting of the Water and Sewer Commission will be held on March 16, 2021.

Respectfully Submitted,

Kelly Giard

Recording Secretary


Clarence Greeno, Chairman


Thomas “Hank” Pelkey, Vice Chairman


Helen McKinlay


Ernie Clerihew


Baird Morgan