Meeting Minutes : Water & Sewer Commission Minutes – 9/15/20 – Draft

Members Present –Thomas “Hank” Pelkey, Baird Morgan, Ernie Clerihew and Helen McKinlay. Absent: Clarence Greeno. Others present: John Haverstock – Town Manager and Kelly Giard – Recording Secretary.

The meeting was called to order at 6:30 PM by Vice Chairman Pelkey.

Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session.

J. Haverstock stated that there was a need to amend the agenda to remove the discussion of the purchase of the new meter reading equipment. Motion by T. Pelkey and seconded by H. McKinlay to adopt the agenda as amended. Motion passed 4 – 0.


The minutes of the August 18, 2020 meeting were signed, with no corrections.

Town Manager’s Report:

J. Haverstock stated the following:

  • The previously-discussed tree cutting at the supplemental reservoirs will occur during the winter months.
  • The new meter reading equipment has been received and training will be scheduled.
  • Water tank repairs have begun.
  • There have been several recent water leaks. Currently, there is a leak on Route 7, which will be addressed by Markowski Excavating. There was recently a leak on Pat Lee Drive, however, there is research on this leak to see who is actually responsible for repairs. There was a leak on Pine Woods Road, which has been repaired.
  • Thank you to Shawn Hendee and Tyler Allen for communicating with the residents that were affected by the recent water shut off and boil water order.

Public Comment:

None presented at this time.


Update on Route 7, Segment 1 Work:

Craig Jewett sent an email update, which was read by Town Manager Haverstock. Mr. Jewett explained that the hydrants have been moved. Shawn Hendee and Otter Creek Engineering continue working with Markowski Excavating on this project.


Update on Depot Hill Road Sewer Project Status:

John Kiernan sent an email update. Mr. Kiernan, Town Manager Haverstock, Shawn Hendee and Tyler Allen recently met with representatives from Casella Construction regarding the project. Casella Construction is hoping to begin the project after Thanksgiving, with a completion at the end of January with the clean-up and paving to occur in Spring 2021. The WWTF automated oxygenation project will be included in the project scope and funded by the State Revolving Loan Fund.


Consider Utility Bill Interest/Penalty Abatement Request:

J. Haverstock reported that there was a resident who paid their utility bill the morning after the published due date and was charged penalty and interest. After extensive discussion, motion was made by B. Morgan and seconded by H. McKinlay to waive the interest and penalty for this resident under special circumstances. Motion passed 3 – 1.

The Water & Sewer Commission adjourned at 6:52 PM

The next regular meeting of the Water and Sewer Commission will be held on October 20, 2020.

Respectfully Submitted,


Kelly Giard

Recording Secretary


Clarence Greeno, Chairman


Thomas “Hank” Pelkey, Vice Chairman


Helen McKinlay


Ernie Clerihew


Baird Morgan