Meeting Minutes : Water & Sewer Commission Minutes – 6/23/20

Members Present – Clarence Greeno, Thomas “Hank” Pelkey, Baird Morgan, Helen McKinlay, and Ernie Clerihew. Others present: Craig Jewett, Lynette Claudon, Hugo Cazon and John Haverstock – Town Manager and Kelly Giard – Recording Secretary.

This meeting was held via teleconference

Town Manager Haverstock called the meeting to order at 6:30 PM.

Adoption of Agenda:

J. Haverstock stated that there was a need for Executive Session for a personnel matter. The Water & Sewer Commission agreed unanimously to enter into Executive Session for Personnel.

J. Haverstock reported that there was a need to amend the agenda to add the discussion of the summer meeting schedule. The Water & Sewer Commission agreed unanimously to adopt the agenda, as amended.


The minutes of the May 19, 2020 meeting were discussed, with no changes. The Water & Sewer Commissioners agreed unanimously to have Chairman Greeno sign the minutes on behalf of the Commission.

Town Manager’s Report:

J. Haverstock stated the following:

  • VLCT has requested further information to support the Tom Bushey damage claim and issued a denial. Otter Creek Engineering has also provided contractor information to VLCT. Mr. Bushey can now appeal the decision to the State’s Commissioner of Insurance.
  • A leak has been discovered in the water service line at the Pittsford Commons. Shawn Hendee has done an estimate of costs, however, the responsibility for repair is the owner. There is water being wasted as the water is not reaching the meters for billing.
  • Shawn Hendee has indicated that it is time to reseal the reservoir on Plains Road. There will be estimates to do the project, which will include both current staff and an outside contractor.
  • The remote-read utility billing hardware is aging and needs to be replaced.

Public Comment:

None presented at this time.


Update on Route 7 , Segment 1 Work:

J. Haverstock reported that the project is well underway. VTrans and Markowski Excavating representatives will advise when the relocation of any conflicting Town infrastructure will be happening. There was discussion concerning the presence of the engineers on the site and the costs involved.

Update on Randall Park Water Line Project:

J. Haverstock stated that the contractor is working with ECI for the directional bore on Randall Park. The project is expected to occur in July.



Update on Depot Hill Road Sewer Project Status:

J. Haverstock stated that an email was received from John Kiernan from Otter Creek Engineering, which was read to the Commissioners. There will be a re-bid pre-bid meeting at the site on July 8, 2020 at 11:00 AM with the bids due on July 30, 2020. Mr. Jewett stated that the contract could be signed in early August and stated that the more flexibility there is for the project’s construction timetable the more contractors would be interested and lower bids received. Ms. Claudon inquired if the loan applications were completed. J. Haverstock stated that they had been completed, however, they were redone due to the changed scope of the project.


Update on Status of Route 7, Segment 2 Engineering Design Work:

J. Haverstock stated that the 60% design work is nearly complete, with the exception of the field work and the needing access to some of the homes. The loan funding paperwork has been submitted.

The FONSI Public Hearing was described by Mr. Jewett. The project funding requires a review and discussion of any concerns that are related to the particular projects; environmental documents with information regarding the project area are required; VTrans also requires a public hearing to be held. Ms. Claudon stated that there appears to be no impact on the local wetlands, or species or historical impacts. J. Haverstock stated that he has the required environmental documents. B. Morgan stated that the project Segment 2 (road construction) is still 8 – 10 years away and there may be more interest when it is closer to construction than now. Mr. Jewett stated that the pricing is only preliminary, however, the project has a 5-year expiration date and the Town will need to apply for an extension. J. Haverstock closed the FONSI hearing at 6:57 PM

Personnel Update:

This was deferred to Executive Session.

Discussion of Utility Billing:

J. Haverstock stated that the meters were read, and despite the COVID 19 impact, the readings did not appear to be higher as compared to the last 3 billing cycles. J. Haverstock recommended extending the 30 day due date to 60 days, making the payments due on August 20, 2020. B. Morgan recommended that the original 30-day payment deadline be followed and feels that those who are in need of an extension would/could make a request. The other Water & Sewer Commissioners agreed.

Discussion of Meeting Schedule:

The next meeting of the Water & Sewer Commission would normally be held on July 21, 2020. However, in the past years, the summer meeting has been postponed. The Commissioners agreed to hold the next meeting on August 18, 2020.

The Water & Sewer Commission adjourned at 7:18 PM

The Water & Sewer Commission entered Executive Session at 7:20 PM. The Water & Sewer Commission came out of Executive Session at 7:40PM, with no action taken.

The next regular meeting of the Water and Sewer Commission will be held on August 18, 2020.

Respectfully Submitted,


Kelly Giard

Recording Secretary


Clarence Greeno, Chairman


Thomas “Hank” Pelkey, Vice Chairman


Helen McKinlay


Ernie Clerihew


Baird Morgan