Members Present – Thomas Hooker, Thomas “Hank” Pelkey, David Mills, Alicia Malay and W. Joseph Gagnon. Others Present: Town Manager John Haverstock, Kelly Giard – Recording Secretary.
The meeting was called to order at 6:30 PM by Town Manager Haverstock.
Motion by T. Hooker and seconded by J. Gagnon to nominate T. Pelkey for Chairman. Motion passed 4-0-1 (Pelkey abstained). Motion by D. Mills and seconded by J. Gagnon to nominate A. Malay for Vice Chairman. Motion passed 4-0-1 (Malay abstained).
J. Haverstock stated that there was a need to enter into Executive Session for Personnel (Planning Commission applicants) and Contracts (Assessors proposal). Motion by T. Hooker and seconded by A. Malay to enter into Executive Session. Motion passed 5 – 0.
J. Haverstock stated that there was a need to amend the agenda to add The Country House Restaurant to the Liquor Board agenda for a First-Class Liquor License. Motion by D. Mills and seconded by T. Hooker to accept the agenda as amended. Motion passed 5 – 0.
Motion by D. Mills and seconded by A. Malay to appoint Linda Drummond as the Recording Clerk. Motion passed 5 – 0.
Motion by D. Mills and seconded by A. Malay to appoint The Reporter as the official newspaper. Motion passed 5 – 0.
Motion by D. Mills and seconded by A. Malay to adopt the Select Board meeting schedule as presented. Motion passed 5 – 0.
Motion by J. Gagnon and seconded by D. Mills to approve the proposed appointments to various boards and commissions as posted, with minor changes. Motion passed 5 – 0.
The minutes of the February 19, 2020 Regular Select Board meeting were signed with no corrections and the March 2, 2020 Special Select Board meeting were signed with no corrections.
The orders in the amount of $33,123.12 and Payroll in the amount of $12,293.03 were signed, with the following discussion:
J. Gagnon inquired about the expense for the Route 7 sidewalk design. J. Haverstock explained that this design was for the Village sidewalk and curb restoration project, with a total engineering cost of $2,000.
A. Malay inquired about the cost for the Town Report Coordinator. J. Haverstock will check into the history of the Town’s expenses on this item. A. Malay inquired about the expense for the Listers’ Excel Program. J. Haverstock will check into this expense and report back.
Town Manager’s Report:
J. Haverstock reported the following:
- The budgets easily passed at Town Meeting; the residents voted to abolish the Listers’ Office; the voters agreed to review the Special Appropriations on a regular basis; the OVUU budget passed; congratulations to Alicia Malay and Hank Pelkey for being re-elected as Select Board members, Helen McKinlay for being re-elected as Town Clerk/Treasurer, and to Kevin Carvey being elected as the Town’s next Moderator.
- There is a pending vacancy regarding the Town Health Officer position. There has been one letter of interest submitted.
- Route 7 Segment 1 construction is expected to occur between April and November 2020.
- The Request for Bids has been mailed for the cab and chassis for the new highway truck. The bids are due on March 5 and will be discussed at the next meeting.
- The OMYA Community Issues Team will be meeting on March 12. The Town Manager will be discussing the Fire Hill railroad crossing and the possibility of purchasing land in Florence for the Fire substation.
- The Town Manager will be meeting on March 9 with representatives from Initial Ideas with regard to the marble memorial project in the Town Office hallway.
- The Town Manager will be out of the office on March 10 and from March 19 through March 26.
Select Board Comments:
D. Mills stated that the sidewalk project could use some of the funds from the Village Fund, which now has approximately $30,000.
None presented at this time.
None presented at this time.
Re-Adopt VTrans Highway and Bridge Standards:
Motion by T. Hooker and seconded by D. Mills to re-adopt the VTrans Highway and Bridge Standards. Motion passed 5 – 0.
Sign Certificate of Compliance for Town Road and Bridge Standards and Network Inventory:
Motion by T. Hooker and seconded by D. Mills to sign the certificate of compliance for Town Road and Bridge Standards and Network Inventory. Motion passed 5 – 0.
Sign Town Highway Annual Financial Management Plan (TA-60):
Motion by T. Hooker and seconded by D. Mills to sign the Town Highway Annual Financial Management Plan (TA-60). Motion passed 5 – 0.
Consider Proposal to Rename/Correct the Name of Davison Road at Fire Academy for 911 Purposes:
J. Haverstock explained that the road was intended to be named Davison Road in memory of Ray Davison and there was an error made and the road was named Davidson Road. Motion by T. Hooker and seconded by A. Malay to approve the request. Motion passed 5 – 0.
Review Results of Town Meeting Vote on Future of Listers’ Office and Consider Next Steps:
J. Haverstock reported that Lisa Wright has been assisting in the Listers’ Office since September and that the Select Board can appoint her as a permanent assessor. A draft contract from Ms. Wright was included in the packet for review. Motion by T. Hooker and A. Malay to accept the proposal from Ms. Wright with further discussion in Executive Session. Motion passed 5 – 0.
Review Draft Notice to Transfer Station Patrons Reaffirming Charges for Garbage Disposal:
J. Haverstock stated that there was a draft notice in the packets for review. The general consensus was to authorize the notice to be printed and handed to patrons explaining the costs of various size bags and cans that are being brought to the Transfer Station. There was discussion concerning the costs of the operation of the Transfer Station.
Appointment(s) to Fill Elected Office(s) Left Unfilled by Election, if Needed:
J. Haverstock stated that he has spoken with Peter Cady, who agreed to serve once again as Town Agent; left a message for Robb Spensley regarding the Grand Juror position; and the Planning Commission has had two interested applicants, who will be interviewed at the next meeting in Executive Session. Motion by J. Gagnon and seconded by D. Mills to approve the Town Agent appointment. Motion passed 5-0.
Budget Status Update:
J. Haverstock reported that General Fund expenses are at 73.4%. D. Mills inquired about salt expenses. J. Haverstock stated that the Town had thus far spent approximately $90,000.
The Select Board recessed at 7:10 PM.
The Select Board reconvened at 7:12 PM.
T. Hooker made the motion and seconded by A. Malay to go into Executive Session for personnel and contracts where premature knowledge would be damaging to the Town and may be jeopardized by public disclosure.
In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of personnel and contracts at 7:12 PM. Town Manager Haverstock was invited to remain for Executive Session.
The Select Board exited Executive Session at 7:24 PM.
Motion by D. Mills and seconded by A. Malay to approve and sign the contract with the newly appointed Town Assessor, Lisa Wright. Motion passed 5 – 0.
The Select Board meeting was adjourned at 7:26 PM.
The next regular meeting of the Select Board will be held on March 18, 2020.
Thomas “Hank” Pelkey, Chairman
Alicia Malay, Vice Chairman
Thomas Hooker, Selectman
W. Joseph Gagnon, Selectman
David Mills, Selectman
Animal Control Officers
J. Michael Warfle
Tree Warden Assistant
Randal S. Adams
Delinquent Tax Collector
Rutland County Solid Waste Representatives
Emergency Management Director
Rutland Regional Planning Commission
Rutland Transportation Area Council
W. Joseph Gagnon
John C. Fox
Recreation Committee (3 Yr.) 2023
Planning Commission (3 Yr.) 2023
Ethics Committee (3 Yr.) 2023
Helen McKinlay, Clerk
Zoning Board of Adjustment (3 Yr.) 2023
Nicholas Michael, Esq.
Edward Keith Jr.
Zoning Administrator (3 Yr.) 2023
Health Officer (3 Yr.) 2023
PITTSFORD SELECT BOARD MEETING SCHEDULE
6:30 p.m. at Pittsford Municipal Building
426 Plains Road
The Select Board meets on the first and third Wednesday of each month:
March 4, 2020
April 1, 2020
May 6, 2020
June 3, 2020
July 1, 2020
August 5, 2020
September 2, 2020
October 7, 2020
November 4, 2020
December 2, 2020
January 6, 2021
February 3, 2021
March 3, 202
If you should have any questions regarding schedules or agendas, please contact John Haverstock, Town Manager at 483-6500 Ext. 20.