Meeting Minutes : Water & Sewer – 10/15/19

Members Present – Thomas “Hank” Pelkey, Baird Morgan and Helen McKinlay. ABSENT: Clarence Greeno and Ernie Clerihew. Others present: John Haverstock – Town Manager and Kelly Giard – Recording Secretary. Vice Chairman Pelkey called the meeting to order at 6:30 PM.

Adoption of Agenda:

J. Haverstock stated that there was no need for Executive Session. J. Haverstock reported that there was no need to amend the agenda. Motion by B. Morgan and seconded by H. McKinlay to adopt the agenda as posted. Motion passed unanimously 3 0.


The minutes of the September 17, 2019 meeting were signed, with no changes.

Town Manager’s Report:

J. Haverstock stated the following Town Manager’s Report:

  • All but one of the customers with misprogrammed meters have paid their utility bills in full.
  • The Water Source Protection Plan is in progress.

Public Comment:

None presented at this time.


Update on Possible Acquisition of Land Around Town Reservoirs:

J. Haverstock reported that Atty Kupferer has been contacted to compose a deed for the Smith property. This sale should close in the near future.

Consider Taking Ownership of Blanchard Avenue Water Infrastructure:

J. Haverstock reported that the deeds are being drafted to acquire the Blanchard Avenue water infrastructure. The Blanchard Avenue residents will be discussing this proposal at their next meeting.

Update Proposal to Make Repairs to Randall Park Water Main:

J. Haverstock reported that he has begun drafting a Request for Bid on the 1000’ water main replacement project.

Update on State’s Sanitary Survey of Town Water System:

J. Haverstock reported that the Survey has been completed by the State, with some issues/concerns to address before November 15, 2019. Shawn Hendee reports that most of these tasks have been completed.


Update on Depot Hill Road Sewer Project Status:

J. Haverstock reported that there was a Pre-Bid discussion with contractors on October 9, 2019 with three potential firms in attendance, however, others have expressed interest in bidding. The bids are due on October 29, 2019 with a contractor to be selected in a November meeting of the Water & Sewer Commission. J. Haverstock also reported that Green Mountain Power is cooperating with contractor inquiries and has estimated that the cost to bring 3 phase power service to the Transfer Station to be approximately $8,000. The project timing is at the discretion of the contractor.

Discuss Potential Repairs to Pittsford Commons and JR’s Eatery Sewer Service Line:

J. Haverstock reported that this service line is in poor condition and infiltrating gravel has been detected at the Transfer Station Pump Station. There will also be discussions with John Kiernan to determine if this line should be repaired prior to the Depot Hill project beginning. Further discussion regarding this topic will be at a future meeting.


Update on Route 7, Segment 2 Design RFQ Process and Selection of an Engineering Firm:

J. Haverstock reported that the proposed contract is in the packets for review with a proposed budget of $132,000 ($91,000 for engineering design work and $41,000 for engineering field work). Otter Creek Engineering has begun work on this project. Motion by H. McKinlay and seconded by B. Morgan to accept the contract, dependent on State approval of fees and rates. Motion passed unanimously 3 – 0.

Update on Recruitment for Water/Wastewater Operator Employee:

J. Haverstock reported that there were nine applicants for the position that will be opening due to the upcoming retirement of Bruce Babcock. There were five applicants interviewed and the committee agreed on two finalists. There are currently ongoing communications with references supplied by these candidates and a decision and announcement will happen in the near future.

Update on Nolan Abatement Request:

J. Haverstock reported that the meter in question has been sent away for testing and the results will be discussed at a future meeting.

The Water & Sewer Commission adjourned at 6:46 PM.

The next regular meeting of the Water and Sewer Commission will be held on November 19, 2019.

Respectfully Submitted,

Kelly Giard

Recording Secretary


Clarence Greeno, Chairman


Thomas “Hank” Pelkey, Vice Chairman


Helen McKinlay


Ernie Clerihew


Baird Morgan