Meeting Minutes : Water & Sewer Commission Minutes – 5/21/19 – Draft

Members Present –Baird Morgan, Clarence Greeno, Thomas “Hank” Pelkey, Ernie Clerihew, and Helen McKinlay. Others present: Morgan McGee, John Kiernan, Jason Larocque, John Haverstock – Town Manager and Kelly Giard – Recording Secretary.

Chairman Greeno called the meeting to order at 6:30 PM.

Adoption of Agenda:

J. Haverstock stated that there was a need for Executive Session for 1 Personnel concern (staffing), and one Contractual concern (Ron Smith land). Motion by T. Pelkey and seconded by B. Morgan to enter into Executive Session. Motion passed unanimously 5 – 0.

J. Haverstock reported that there was no need to amend the agenda. Motion by T. Pelkey and seconded by B. Morgan to adopt the agenda as posted. Motion passed unanimously 5 – 0.

Minutes:

The minutes of the April 16, 2019 meeting were signed, with no changes.

Town Manager’s Report:

J. Haverstock stated the following Town Manager’s Report:

Linda Drummond will be returning part-time effective May 22, 2019

Rep. Shaw has been contacted regarding the Police Academy and is unaware of any sewer or wastewater-related construction at the facility.

Public Comment:

None presented at this time.

WATER:

Discussion Possible Acquisition of Land Around Town Reservoirs:

This topic was deferred to Executive Session.

Update on Route 7, Segment 1 Water Conflicts:

John Kiernan and Jason Larocque from Otter Creek Engineering were present to discuss the upcoming Segment 1 construction and the probable need to relocate the Town’s water infrastructure in some locations. J. Haverstock stated that he has been in touch with Rep Shaw, who will be seeking financial help for the Town from VTrans. There will be further information and discussion at a future meeting.

SEWER:

Review Depot Hill Road Sewer Project Status and Planning Loan:

John Kiernan stated that the Environmental Conservation (Wastewater Division) has reviewed the design phase and has certified that this portion is complete. Jason Larocque stated that the design is in good shape and that they were able to get ahead on the project.

Review Status of Segment 2 Utility Study and Planning Loan:

John Kiernan stated that there will be invoicing done in the near future, once the planning loan has been approved. An agreement was presented by Otter Creek Engineering for review. Motion by B. Morgan and seconded by T. Pelkey to approve the application for the Planning Loan. Motion passed unanimously 5 -0.

Discuss Staff and Succession Planning:

This topic was deferred to Executive Session.

 

WATER AND SEWER:

Remarks from Utility Customer:

Morgan McGee was present to discuss his utility billings for his rental properties. Mr. McGee stated that he has seen other rental property owners’ utility bills and feels that he is being charged unfairly by being charged for 2 bond debts and 2 base charges for each building. J. Haverstock stated that he has sent a letter in 2017 explaining the ERU’s to Mr. McGee. Mr. McGee stated that he understands the usage charges, however, does have an issue with the bond charges. T. Pelkey explained that the Water and Sewer Commission will be working with Otter Creek Engineering to review the utility rates and issues like this will be addressed/reviewed at that time.

Discussion of Utility Design for Segment 2

Messr’s Kiernan and Larocque explained that VTrans is designing Segment 2 of the Route 7 reconstruction project and wants the Town to supply its design for utility (water and sewer) relocation. Following extended discussion, it was agreed that the Town would have to request proposals from engineering firms before awarding a contract for this work.

Motion by T. Pelkey and seconded by B. Morgan to enter into Executive Session at 7:40 PM.

The Water & Sewer Commission exited Executive Session at 7:55 PM, with no action taken.

The Water & Sewer Commission adjourned at 7:55 PM.

The next regular meeting of the Water and Sewer Commission will be held on June 18, 2019.

Respectfully Submitted,

Kelly Giard

Recording Secretary

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Clarence Greeno, Chairman

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Thomas “Hank” Pelkey, Vice Chairman

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Helen McKinlay

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Ernie Clerihew

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Baird Morgan