Select Board Meeting Minutes
March 6, 2019
Members Present – Thomas Hooker, Thomas “Hank” Pelkey, Alicia Malay, David Mills and W. Joseph Gagnon. Others Present: David Trombley, Ted Gillen, Ed Brutkowski, Town Manager John Haverstock, Kelly Giard – Recording Secretary.
The meeting was called to order at 6:30 PM by Town Manager Haverstock.
This is a re-organizational meeting and the Town Manager asked for nominations for the position of Chair – Motion by T. Pelkey and seconded by A. Malay to appoint Tom Hooker as Chair. Motion passed 4 – 0 – 1(Hooker abstaining). The Town Manager asked for nominations for the position of Vice Chair – Motion by T. Hooker and seconded by A. Malay to nominate T. Pelkey as Vice Chairman. Motion passed 4 – 0 – 1(Pelkey abstaining). J. Haverstock congratulated Selectman David Mills on his election to the seat that was vacated by David Trombley and also congratulated Selectman Gagnon on his re-election.
J. Haverstock stated that there was a need to enter into Executive Session for the purpose of 2 Personnel Issues (Police Department and the Assistant to the Town Manager). Motion by T. Pelkey and seconded by D. Mills to enter into Executive Session. Motion passed unanimously 5 – 0.
J. Haverstock stated that there would need to be an amendment to the agenda to transfer Tom Markowski from an Alternate on the Planning Commission to a full member. Motion to adopt the amended agenda by T. Pelkey and seconded by D. Mills. Motion passed unanimously 5 – 0.
Motion by D. Mills and seconded by A. Malay to appoint Linda Drummond as the Recording Clerk. Motion passed unanimously 5 – 0.
Motion by J. Gagnon and seconded by D. Mills to appoint the Reporter as the Official Newspaper. Motion passed unanimously 5 – 0.
Motion by D. Mills and seconded by J. Gagnon to adopt the meeting schedule as published (attached at the end of these minutes). Motion passed unanimously 5 – 0.
Motion by A. Malay and seconded by D. Mills to appoint the following residents to their respective boards/committees. Motion passed unanimously 5 – 0.
| Animal Control Officers
J. Michael Warfle David Soulia, Jr. Jessica McDonald
|
Tree Warden
Robert Ketcham Tree Warden Assistant Randal S. Adams |
|
| Delinquent Tax Collector
John Haverstock |
Rutland County Solid Waste Representatives
Nancy Gaudreau Alternate Position-Vacancy |
|
| Emergency Management Director
Jason Davis |
Rutland Regional Planning Commission
David Mills Alternate—Dave Soulia |
|
| Enhanced 9-1-1
Jeffrey Biasuzzi Vacancy
|
Rutland Regional Transportation Council
Vacancy John Haverstock–Alternate |
|
| Fence Viewers
W. Joseph Gagnon John C. Fox Vacancy |
Recreation Committee (3 Yr.) 2022
Kelly Connaughton Monica Keith Robin Leight
|
|
| Fuel Coordinator
John Haverstock |
Planning Commission (3 Yr) 2022
Ted Gillen Thomas Markowski |
|
| Fire Warden
Bradley Keith |
|
Minutes:
The minutes of the February 20, 2019 regular Select Board meeting; February 20, 2019 Liquor Board meeting and the March 4, 2019 Special Select Board Meeting were signed, with no changes.
Orders:
The orders in the amount of $76,068.26 and Payroll in the amount of $13,737.90 were signed, with the following discussion:
J. Gagnon inquired about the expense for a truck repair in the amount of $5,850. J. Haverstock reported that the repairs included hydraulic pump and additional parts. J. Haverstock has discussed this repair with Road Foreman Chad Eugair who confirms the charges are valid.
D. Mills inquired about the expense for solar. J. Haverstock explained the contract that has been in effect and the energy credits that are being received from the Chester project. D. Mills inquired about the expense for the highway door repair. J. Haverstock explained that this was for Overhead Door and covered a service call, travel and parts. D. Mills inquired about the expense to the Brandon Recreation Department. J. Haverstock explained that these fees have been paid by participants of the event and this is just a reimbursement.
Town Manger’s Report:
J. Haverstock reported the following:
- Town Meeting was successful with the budgets and sewer bond passing. Hhowever, the OVUU bond failed.
- The Town Manager will be out of the office on vacation from March 7 – March 14. The packets will be delivered on Monday March 18.
- There will be a meeting on March 18 at OMYA regarding the Florence Fire Station. Selectman Hooker, the Town Manager, Selectman Pelkey, David Trombley, Butch Shaw and Fire Chief Hemple have been invited to attend.
Public Comment:
David Trombley commented that the Highway Crew is doing a good job on the roads this winter and that Chad Eugair utilized the grader during a snow storm when one of the trucks was out of service.
Mr. Trombley also commented that the Police Department is always being criticized of being over budget and he does not believe that the residents understand that it is difficult to budget some of the departments due to the need for services. Mr. Brutkowski agreed with Mr. Trombley’s comments.
OLD BUSINESS
None presented at this time.
NEW BUSINESS
Appointment(s) to fill Elected Office(s) left unfilled by Election:
J. Haverstock reports that Robb Spensley has expressed interest in continuing as Grand Juror and Jim Carvey has agreed to continue as Moderator. Motion by D. Mills and seconded by J. Gagnon to appoint these residents to these positions. Motion passed unanimously 5 – 0.
Budget Update:
J. Haverstock reported that this information was presented at Town Meeting. The General Fund is at 72% of budget and the Highway Fund budget was at 65% of budget.
The Select Board adjourned at 6:58 PM.
EXECUTIVE SESSION
T. Pelkey made the motion and seconded by D. Mills to go into Executive Session for personnel where premature knowledge would be damaging to the Town and may be jeopardized by public disclosure.
In accordance with 1 VSA 312 (b), where premature general public knowledge would clearly place the Municipality or person involved at a substantial disadvantage, the Board unanimously agreed to enter into Executive Session for the purpose of personnel at 6:58 PM. Town Manager Haverstock was invited to remain for Executive Session.
The Select Board exited Executive Session at 7:26 PM, with no action taken.
The meeting was adjourned at 7:26 PM.
The next regular meeting of the Select Board will be held on March 20, 2019.
Respectfully Submitted,
Kelly Giard
Recording Secretary
_________________________________________
Thomas Hooker, Chairman
_________________________________________
Thomas “Hank” Pelkey, Vice Chairman
_________________________________________
Alicia Malay, Selectman
_________________________________________
W. Joseph Gagnon, Selectman
_________________________________________
David Mills, Selectman
2019/ 2020
PITTSFORD SELECT BOARD MEETING SCHEDULE
6:30 p.m. at Pittsford Municipal Building
426 Plains Road
The Select Board meets on the first and
third Wednesday of each month:
| March | 6, | 2019 |
| 20, | 2019 | |
| April | 3, | 2019 |
| 17, | 2019 | |
| May | 1, | 2019 |
| 15, | 2019 | |
| June | 5, | 2019 |
| 19, | 2019 | |
| July | 3, | 2019 |
| 17, | 2019 | |
| August | 7, | 2019 |
| 21, | 2019 | |
| September | 4, | 2019 |
| 18, | 2019 | |
| October | 2, | 2019 |
| 16, | 2019 | |
| November | 6, | 2019 |
| 20, | 2019 | |
| December | 4, | 2019 |
| 18, | 2019 | |
| January | *8, | 2020 |
| *22 | 2020 | |
| February | 5, | 2020 |
| 19, | 2020 | |
| March | 4, | 2020 |
| 18, | 2020 |
*Revised meeting dates.